Invoice Record

05-11-2026-022-INV-006

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

800987468

Total

$78.70

Invoice data

Detected vendor: Hardware Distributors
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 12/30/2024
Due date: 01/29/2025
Vendor terms: 1%-10th Net 30
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: HDLInvoice 800987468_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-022-INV-006
Run ID: 05-11-2026-022
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: HDLInvoice 800987468.pdf

Stored payloads

Claude parse payload

{
  "tax": 5.9,
  "notes": "Invoice date is clearly printed as 12/30/2024. Customer PO No '133 YORK CLIPS' used as project_name. Freight shown as 0.00 on the invoice. Sales tax of $5.90 applied. Nontaxable amount is $0.00. Units are in PR (pairs).",
  "terms": "1%-10th Net 30",
  "total": 78.7,
  "due_date": "2025-01-30",
  "shipping": 0,
  "subtotal": 72.8,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 6,
      "amount": 10.68,
      "unit_price": 1.78,
      "description": "Tndm Lock Device Standard L/R ASBLY L/R &4-7X12PZC (BT51.1801)"
    },
    {
      "qty": 7,
      "amount": 21.56,
      "unit_price": 3.08,
      "description": "Tandm LockDevice Standard L/R ASBLY L/R &4-6X58FH NI (BT51.1901)"
    },
    {
      "qty": 6,
      "amount": 40.56,
      "unit_price": 6.76,
      "description": "TandemINSET LockingDevice L/R ASBLY L/R & 4-6X58F NI (BT51.1901 PS)"
    }
  ],
  "vendor_name": "Hardware Distributors",
  "invoice_date": "2024-12-30",
  "project_name": "133 York Clips",
  "document_type": "invoice",
  "invoice_number": "800987468",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_c857eab8f14d4b83b878c4718489256e",
  "source": "make.com",
  "run_key": "05-11-2026-022",
  "make_trace_id": "make-20260511_163526_028",
  "source_file_name": "HDLInvoice 800987468.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800987468.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj7w",
  "source_dropbox_rev": "01651918611eaf100000003549f4393",
  "source_content_hash": "4bc4aa87c19fee81d99dccb8444a2243783f07708d188503b007ac35980f99b4",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800987468.pdf",
  "processing_dropbox_rev": "01651918a4b042c00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "HDLInvoice 800987468.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800987468.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800987468.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-022-INV-006",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3391",
  "make_trace_id": "make-20260511_163526_028",
  "output_tokens": "549",
  "bill_import_id": "bill_b1e73f93d3914a2ea35a903584c70937",
  "source_file_name": "HDLInvoice 800987468.pdf",
  "claude_message_id": "msg_01N6Hw4qDC4wVqdPKLt1wC4U"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "78.7",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-022-INV-006",
  "vendor_name": "Hardware Distributors",
  "invoice_date": "2024-12-30",
  "make_trace_id": "make-20260511_163526_028",
  "bill_import_id": "bill_b1e73f93d3914a2ea35a903584c70937",
  "invoice_number": "800987468",
  "final_file_name": "HDLInvoice 800987468_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/HDLInvoice 800987468_VALIDATION-FAILED.pdf",
  "source_file_name": "HDLInvoice 800987468.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800987468.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/blblgbpmhqoce7wyt56iq/HDLInvoice-800987468_VALIDATION-FAILED.pdf?rlkey=583uhk4i33xy4mj7xbfg5wqdw&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800987468.pdf"
}