Invoice Record
05-11-2026-022-INV-007
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
2412-944606
Total
$10,336.10
Invoice data
- Detected vendor
- Dakota County Lumber
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 12/31/2024
- Due date
- 01/30/2025
- Vendor terms
- Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-022-INV-007
- Run ID
- 05-11-2026-022
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Dakota Cty Lumber 2412-944606.pdf
Stored payloads
Claude parse payload
{
"tax": 853.5,
"notes": "Invoice is 4 pages. Subtotal is $9,482.60; MN sales tax at 9.025% is $853.50; total billed (Charge to Acct) is $10,336.10. Delivery trip charges appear on pages 1, 2, and 3 but only the page-1 delivery charge has a stated price of $25.00; the other two delivery lines show no amount and may be included in the subtotal or waived — included only the $25.00 charged delivery in line items and set shipping to 0. Project name inferred from ship-to label 'JKATH DESIGN/ZAWERSKI' and job number 37. Account number is 534.",
"terms": "Net 30",
"total": 10336.1,
"due_date": null,
"shipping": 0,
"subtotal": 9482.6,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.85,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 70,
"amount": 165.9,
"unit_price": 2.37,
"description": "217A PRIMED POPLAR BASE (3/8X3-1/4) - SO943036-000 [BAYER PO# 509149HH]"
},
{
"qty": 70,
"amount": 48.3,
"unit_price": 0.69,
"description": "200D PRIMED POPLAR BASESHOE (7/16X3/4) - SO943036-001"
},
{
"qty": 45,
"amount": 106.65,
"unit_price": 2.37,
"description": "217A PRIMED POPLAR BASE (3/8X3-1/4) - SO943036-002 [BAYER BUILT PO# 509284AT]"
},
{
"qty": 45,
"amount": 31.05,
"unit_price": 0.69,
"description": "200D PRIMED POPLAR BASESHOE (7/16X3/4) - SO943036-003"
},
{
"qty": 1,
"amount": 25,
"unit_price": 25,
"description": "DELIVERY TRIP CHARGE"
},
{
"qty": 2,
"amount": 62.5,
"unit_price": 31.25,
"description": "178A PRIMED POPLAR CASING-8' (9/16X3-1/4) - SO943031-000 [BAYER PO# 509145HH]"
},
{
"qty": 3,
"amount": 105.45,
"unit_price": 35.15,
"description": "178A PRIMED POPLAR CASING-9' (9/16X3-1/4) - SO943031-001"
},
{
"qty": 2,
"amount": 93.74,
"unit_price": 46.87,
"description": "178A PRIMED POPLAR CASING-12' (9/16X3-1/4) - SO943031-002"
},
{
"qty": 1,
"amount": 50.78,
"unit_price": 50.78,
"description": "178A PRIMED POPLAR CASING-13' (9/16X3-1/4) - SO943031-003"
},
{
"qty": 480,
"amount": 331.2,
"unit_price": 0.69,
"description": "200D PRIMED POPLAR BASESHOE (7/16X3/4) - SO943031-004"
},
{
"qty": 2,
"amount": 64.8,
"unit_price": 32.4,
"description": "5/4X6-16' LP SMART TRIM PRIMED - 546LPP"
},
{
"qty": 1,
"amount": 8.45,
"unit_price": 8.45,
"description": "1-3/8\" WHITE DRIP CAP 10' - 138WDC"
},
{
"qty": 1,
"amount": 27.9,
"unit_price": 27.9,
"description": "4\"X75' BARRICADE ULTI-FLASH WINDOW&DOOR TAPE - WW4S"
},
{
"qty": 1,
"amount": 220.4,
"unit_price": 220.4,
"description": "9\"X75' TYVEK FLEX WRAP - FW"
},
{
"qty": 1,
"amount": 4,
"unit_price": 4,
"description": "1# 2\" EG ROOFING NAILS - 2GR1"
},
{
"qty": 2,
"amount": 15,
"unit_price": 7.5,
"description": "DAP 100% SILICONE CLEAR 10oz. - SC"
},
{
"qty": 2,
"amount": 16.5,
"unit_price": 8.25,
"description": "TITEBOND WINDOW&DOOR FOAM 12OZ. - FOAM"
},
{
"qty": 2,
"amount": 3.7,
"unit_price": 1.85,
"description": "COMPOSITE SMART SHIMS 8\" - CSHIMS"
},
{
"qty": 1,
"amount": 2029.08,
"unit_price": 2029.08,
"description": "MARVIN ULTIMATE AWNING - FRAME SIZE: 69X50-1/2, STONE WHITE CLAD EXTERIOR, PAINTED WHITE INTERIOR, LOW-E2 W/ARGON, STAINLESS PERIMETER BAR, WHITE WEATHER STRIP, WHITE HARDWARE, 6-9 JAMB, NAIL FIN - SO940240-000 [MARVIN PO# 507249HH]"
},
{
"qty": 1,
"amount": 6071.7,
"unit_price": 6071.7,
"description": "MARVIN ELEVATE SLIDING FRENCH DOOR OXXO - FRAME SIZE: 117X95-1/2, LEFT HAND, STONE WHITE EXTERIOR, WHITE INTERIOR, TEMPERED LOW-E2 W/ARGON, STAINLESS PERIMETER BAR, WHITE HARDWARE, WHITE INTERIOR WEATHER STRIP, WHITE SCREEN, 6-9 JAMB, NAIL FIN - SO940240-001"
},
{
"qty": null,
"amount": 0.5,
"unit_price": null,
"description": "ROAD IMPROVEMENT & FOOD DELIVERY FEE - Adjustment"
}
],
"vendor_name": "Dakota County Lumber",
"invoice_date": "2024-12-31",
"project_name": "JKATH DESIGN/ZAWERSKI",
"document_type": "invoice",
"invoice_number": "2412-944606",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_c857eab8f14d4b83b878c4718489256e",
"source": "make.com",
"run_key": "05-11-2026-022",
"make_trace_id": "make-20260511_163526_028",
"source_file_name": "Dakota Cty Lumber 2412-944606.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2412-944606.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj8Q",
"source_dropbox_rev": "016519186139f2500000003549f4393",
"source_content_hash": "ada0cf2b58de3f0fff3ffce9fa9848bd4bd6be3f1687d65345b2effa94f03611",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2412-944606.pdf",
"processing_dropbox_rev": "01651918b27cf5200000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Dakota Cty Lumber 2412-944606.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2412-944606.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2412-944606.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-022-INV-007",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "10081",
"make_trace_id": "make-20260511_163526_028",
"output_tokens": "1772",
"bill_import_id": "bill_40ac7684ea9c4f6e8937430b63e79a59",
"source_file_name": "Dakota Cty Lumber 2412-944606.pdf",
"claude_message_id": "msg_015A3oMips9KyRFpmsvRpPnM"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "10336.1",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-022-INV-007",
"vendor_name": "Dakota County Lumber",
"invoice_date": "2024-12-31",
"make_trace_id": "make-20260511_163526_028",
"bill_import_id": "bill_40ac7684ea9c4f6e8937430b63e79a59",
"invoice_number": "2412-944606",
"final_file_name": "Dakota Cty Lumber 2412-944606_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Dakota Cty Lumber 2412-944606_VALIDATION-FAILED.pdf",
"source_file_name": "Dakota Cty Lumber 2412-944606.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2412-944606.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/l5jxnm3ab34rxfewrkcga/Dakota-Cty-Lumber-2412-944606_VALIDATION-FAILED.pdf?rlkey=2rgwddzxic068zbgpt7khra9e&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2412-944606.pdf"
}