JkathBusiness Portal

Invoice Record

05-11-2026-022-INV-008

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Validation Error

Missing invoice number.

View Invoice in Dropbox

Status

Validation error

Invoice

Not set

Total

$1,500.00

Invoice data

Detected vendor
Ruiz Painting LLC
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
12/30/2024
Due date
01/29/2025
Vendor terms
Not set
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Missing invoice number.
View Invoice in Dropbox

Processing Context

Invoice ID
05-11-2026-022-INV-008
Run ID
05-11-2026-022
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
RUIZ Copy of 5503 Lakeview Dr Minneapolis, MN 55424 United States.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "No invoice number is present on this document. The SUBTOTAL, SALES TAX, and TOTAL fields show spreadsheet errors (#VALUE!) likely due to a broken formula in the source template; the only line item amount is $1,500.00 with a 0% tax rate, so total is inferred as $1,500.00. The service address (5503 Lakeview Dr, Minneapolis, MN 55424) may represent the job site but is not labeled as a project name. Invoice date is printed as 12/30/24; given the document appears to be from late 2024 and the date is clearly printed (not handwritten), 2024-12-30 is used with moderate confidence. Human review recommended to confirm total and assign a project/job.",
  "terms": null,
  "total": 1500,
  "due_date": null,
  "shipping": 0,
  "subtotal": 1500,
  "confidence": {
    "total": 0.85,
    "vendor_name": 0.95,
    "invoice_date": 0.85,
    "project_name": 0,
    "invoice_number": 0
  },
  "line_items": [
    {
      "qty": null,
      "amount": 1500,
      "unit_price": null,
      "description": "Family room ceiling hung 5/8 drywall; Spray knockdown texture"
    }
  ],
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2024-12-30",
  "project_name": null,
  "document_type": "invoice",
  "invoice_number": null,
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_c857eab8f14d4b83b878c4718489256e",
  "source": "make.com",
  "run_key": "05-11-2026-022",
  "make_trace_id": "make-20260511_163526_028",
  "source_file_name": "RUIZ Copy of 5503 Lakeview Dr Minneapolis, MN  55424 United States.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/RUIZ Copy of 5503 Lakeview Dr Minneapolis, MN  55424 United States.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj8A",
  "source_dropbox_rev": "016519186156dea00000003549f4393",
  "source_content_hash": "899c904e0745b268fabb46fab67d7489b7d43cdef1f08f18412c75bdf9530244",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/RUIZ Copy of 5503 Lakeview Dr Minneapolis, MN  55424 United States.pdf",
  "processing_dropbox_rev": "01651918d1c179a00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "RUIZ Copy of 5503 Lakeview Dr Minneapolis, MN  55424 United States.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/RUIZ Copy of 5503 Lakeview Dr Minneapolis, MN  55424 United States.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/RUIZ Copy of 5503 Lakeview Dr Minneapolis, MN  55424 United States.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-022-INV-008",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4589",
  "make_trace_id": "make-20260511_163526_028",
  "output_tokens": "439",
  "bill_import_id": "bill_daba8548c319454f809225c3c857b4c0",
  "source_file_name": "RUIZ Copy of 5503 Lakeview Dr Minneapolis, MN  55424 United States.pdf",
  "claude_message_id": "msg_01GsVmovhG5oxMaCATFoEn59"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Missing invoice number.

Payload
{
  "total": "1500",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-022-INV-008",
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2024-12-30",
  "make_trace_id": "make-20260511_163526_028",
  "bill_import_id": "bill_daba8548c319454f809225c3c857b4c0",
  "invoice_number": "",
  "final_file_name": "RUIZ Copy of 5503 Lakeview Dr Minneapolis, MN  55424 United States_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/RUIZ Copy of 5503 Lakeview Dr Minneapolis, MN  55424 United States_VALIDATION-FAILED.pdf",
  "source_file_name": "RUIZ Copy of 5503 Lakeview Dr Minneapolis, MN  55424 United States.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/RUIZ Copy of 5503 Lakeview Dr Minneapolis, MN  55424 United States.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/2vzekfq9yleoavjtax1d5/RUIZ-Copy-of-5503-Lakeview-Dr-Minneapolis-MN-55424-United-States_VALIDATION-FAILED.pdf?rlkey=hb9wc61z1iykwfhdhncdaxzkz&dl=0",
  "validation_details": "Missing invoice number.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/RUIZ Copy of 5503 Lakeview Dr Minneapolis, MN  55424 United States.pdf"
}