Invoice Record

05-11-2026-022-INV-009

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

2501-944678

Total

$894.37

Invoice data

Detected vendor: Dakota County Lumber
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/02/2025
Due date: 02/01/2025
Vendor terms: Net 30
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Dakota Cty Lumber 2501-944678_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-022-INV-009
Run ID: 05-11-2026-022
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Dakota Cty Lumber 2501-944678.pdf

Stored payloads

Claude parse payload

{
  "tax": 71.92,
  "notes": "Invoice date is 2025-01-02 (clearly printed). Delivery trip charge is included as a line item within the subtotal, so shipping is set to 0. Project name inferred from Ship To address label 'JKATH DESIGN/ZAWERSKI' and Job # 37, Account 534. Order reference number is 2412-942976; Northland Forest PO#509115AT is a supplier PO reference. Branch 1000 noted but omitted from vendor_name.",
  "terms": "Net 30",
  "total": 894.37,
  "due_date": null,
  "shipping": 0,
  "subtotal": 822.45,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 0.85,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 115,
      "amount": 796.95,
      "unit_price": 6.93,
      "description": "6-1/2\" Poplar Base (LF) - Match Profile 9732 Northland (SO942976-000)"
    },
    {
      "qty": 1,
      "amount": 25,
      "unit_price": 25,
      "description": "Delivery Trip Charge"
    },
    {
      "qty": null,
      "amount": 0.5,
      "unit_price": null,
      "description": "Road Improvement & Food Delivery Fee (Adjustment)"
    }
  ],
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2025-01-02",
  "project_name": "Zawerski",
  "document_type": "invoice",
  "invoice_number": "2501-944678",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_c857eab8f14d4b83b878c4718489256e",
  "source": "make.com",
  "run_key": "05-11-2026-022",
  "make_trace_id": "make-20260511_163526_028",
  "source_file_name": "Dakota Cty Lumber 2501-944678.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2501-944678.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj8g",
  "source_dropbox_rev": "0165191861749b700000003549f4393",
  "source_content_hash": "56a2ba50b246792e46f0546705f77e36d262b5245ec11a525c278b9a4feddd7a",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2501-944678.pdf",
  "processing_dropbox_rev": "01651918ddc85b500000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Dakota Cty Lumber 2501-944678.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2501-944678.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2501-944678.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-022-INV-009",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3367",
  "make_trace_id": "make-20260511_163526_028",
  "output_tokens": "478",
  "bill_import_id": "bill_6505bf491952457b842eff3560e634fe",
  "source_file_name": "Dakota Cty Lumber 2501-944678.pdf",
  "claude_message_id": "msg_01MVGczX47bQfuNvLLtw5hxf"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "894.37",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-022-INV-009",
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2025-01-02",
  "make_trace_id": "make-20260511_163526_028",
  "bill_import_id": "bill_6505bf491952457b842eff3560e634fe",
  "invoice_number": "2501-944678",
  "final_file_name": "Dakota Cty Lumber 2501-944678_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Dakota Cty Lumber 2501-944678_VALIDATION-FAILED.pdf",
  "source_file_name": "Dakota Cty Lumber 2501-944678.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2501-944678.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/7e6vatvwawbskafikfzzh/Dakota-Cty-Lumber-2501-944678_VALIDATION-FAILED.pdf?rlkey=fhkopgutfg6or0hdedfccdn8r&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2501-944678.pdf"
}