Invoice Record
05-11-2026-022-INV-010
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
800985820
Total
$139.06
Invoice data
- Detected vendor
- Hardware Distributors
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 12/23/2024
- Due date
- 01/22/2025
- Vendor terms
- 1%-10th Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-022-INV-010
- Run ID
- 05-11-2026-022
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- HDLInvoice 800985820.pdf
Stored payloads
Claude parse payload
{
"tax": 10.46,
"notes": "Invoice is dated 2024-12-23, which is prior to the 2026 processing year; this appears to be a legitimate older invoice being processed now. Customer PO No 'St Clair Cab 54' used as project name. X WEB ENTRY line item with $0.00 extension excluded from line items. Disc due date is 1/10/2025. Nontaxable amount is $0.00; taxable amount is $128.60 with $10.46 sales tax.",
"terms": "1%-10th Net 30",
"total": 139.06,
"due_date": "2025-01-30",
"shipping": 0,
"subtotal": 128.6,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.97,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 100,
"amount": 42,
"unit_price": 0.42,
"description": "Two Hole Spacer 1-3/8in Thick ALM (BX36241AL)"
},
{
"qty": 8,
"amount": 7.68,
"unit_price": 0.96,
"description": "AngleRestriction 92 f/125 110 f/155 (B070T7553)"
},
{
"qty": 3,
"amount": 25.89,
"unit_price": 8.63,
"description": "155 Full-OL 0-Protr SoftCl Inserta (B071B7590)"
},
{
"qty": 2,
"amount": 4.38,
"unit_price": 2.19,
"description": "29mm WingPlate Vert-Cam No.7 screw 2-7X58F NI (B173H9130.18)"
},
{
"qty": 2,
"amount": 20.78,
"unit_price": 10.39,
"description": "155 Half-OL 0-Protr SoftCl Inserta (B071B7690)"
},
{
"qty": 8,
"amount": 16.8,
"unit_price": 2.1,
"description": "19mm WingPlate Vert-Cam No.7 screw 2-7X58F NI (B173H9100.12)"
},
{
"qty": 2,
"amount": 4.38,
"unit_price": 2.19,
"description": "25mm WingPlate Vert-Cam No.7 screw 2-7X58F NI (B173H9100.16)"
},
{
"qty": 1,
"amount": 6.69,
"unit_price": 6.69,
"description": "155 Half-OL 0-Protr SelfCl Screw-on SC6X58F NI (B071T7650)"
}
],
"vendor_name": "Hardware Distributors",
"invoice_date": "2024-12-23",
"project_name": "St Clair Cab 54",
"document_type": "invoice",
"invoice_number": "800985820",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_c857eab8f14d4b83b878c4718489256e",
"source": "make.com",
"run_key": "05-11-2026-022",
"make_trace_id": "make-20260511_163526_028",
"source_file_name": "HDLInvoice 800985820.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800985820.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj8w",
"source_dropbox_rev": "016519186190da900000003549f4393",
"source_content_hash": "494f08fb1cabe4d608ada0431251eea2367e618ce7c75b3e98e604309c990b69",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800985820.pdf",
"processing_dropbox_rev": "01651918ef7855e00000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "HDLInvoice 800985820.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800985820.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800985820.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-022-INV-010",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "5487",
"make_trace_id": "make-20260511_163526_028",
"output_tokens": "853",
"bill_import_id": "bill_d616431073ed4ce6a22e335ed54501d5",
"source_file_name": "HDLInvoice 800985820.pdf",
"claude_message_id": "msg_01YY6WvyoCzvWZ4NJGheWYpU"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "139.06",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-022-INV-010",
"vendor_name": "Hardware Distributors",
"invoice_date": "2024-12-23",
"make_trace_id": "make-20260511_163526_028",
"bill_import_id": "bill_d616431073ed4ce6a22e335ed54501d5",
"invoice_number": "800985820",
"final_file_name": "HDLInvoice 800985820_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/HDLInvoice 800985820_VALIDATION-FAILED.pdf",
"source_file_name": "HDLInvoice 800985820.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800985820.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/q9d4ps5rglo49x0vcz701/HDLInvoice-800985820_VALIDATION-FAILED.pdf?rlkey=dc9svhgfgy5q719x9xvt9t358&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800985820.pdf"
}