Invoice Record
05-11-2026-023-INV-001
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
J-7188468
Total
$1,690.00
Invoice data
- Detected vendor
- Installed Building Solutions II
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 01/05/2025
- Due date
- 02/04/2025
- Vendor terms
- Not set
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-023-INV-001
- Run ID
- 05-11-2026-023
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Installed Building Solutions.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Vendor name includes branch suffix '(450)' which has been omitted from vendor_name per rules. Invoice date is 01/05/2025, which is a prior year relative to processing year 2026; this appears to be a legitimate 2025-dated invoice. No payment terms or due date stated. Late payment service charge of 1.5% per month noted in lien/late payment clause.",
"terms": null,
"total": 1690,
"due_date": null,
"shipping": 0,
"subtotal": 1690,
"confidence": {
"total": 0.99,
"vendor_name": 0.95,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": null,
"amount": 1690,
"unit_price": null,
"description": "8701 Bentwood Dr - FOAM"
}
],
"vendor_name": "Installed Building Solutions II",
"invoice_date": "2025-01-05",
"project_name": "8701 Bentwood Dr - INSULATION",
"document_type": "invoice",
"invoice_number": "J-7188468",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_0e81e976cbac4cff8dc11d31ea209c65",
"source": "make.com",
"run_key": "05-11-2026-023",
"make_trace_id": "make-20260511_165110_210",
"source_file_name": "Installed Building Solutions.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Installed Building Solutions.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj-w",
"source_dropbox_rev": "0165191bdf4b59700000003549f4393",
"source_content_hash": "1961f148577bbc902acbc61251bf3a86ce42592352f7f1db8ed3fb88585ecc30",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Installed Building Solutions.pdf",
"processing_dropbox_rev": "0165191beb96e8700000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Installed Building Solutions.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Installed Building Solutions.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Installed Building Solutions.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-023-INV-001",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3272",
"make_trace_id": "make-20260511_165110_210",
"output_tokens": "358",
"bill_import_id": "bill_bb043cfa1c9146a5b441b9f0ff4d7842",
"source_file_name": "Installed Building Solutions.pdf",
"claude_message_id": "msg_01HVFKWjK42dHdWX5p1u43Df"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "1690",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-023-INV-001",
"vendor_name": "Installed Building Solutions II",
"invoice_date": "2025-01-05",
"make_trace_id": "make-20260511_165110_210",
"bill_import_id": "bill_bb043cfa1c9146a5b441b9f0ff4d7842",
"invoice_number": "J-7188468",
"final_file_name": "Installed Building Solutions_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Installed Building Solutions_VALIDATION-FAILED.pdf",
"source_file_name": "Installed Building Solutions.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Installed Building Solutions.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/ah4sdlpoy6cjnavigel5g/Installed-Building-Solutions_VALIDATION-FAILED.pdf?rlkey=7izl4amyu354ribwxcp0l2qo0&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Installed Building Solutions.pdf"
}