Invoice Record

05-11-2026-023-INV-001

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

J-7188468

Total

$1,690.00

Invoice data

Detected vendor: Installed Building Solutions II
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/05/2025
Due date: 02/04/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Installed Building Solutions_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-023-INV-001
Run ID: 05-11-2026-023
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Installed Building Solutions.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Vendor name includes branch suffix '(450)' which has been omitted from vendor_name per rules. Invoice date is 01/05/2025, which is a prior year relative to processing year 2026; this appears to be a legitimate 2025-dated invoice. No payment terms or due date stated. Late payment service charge of 1.5% per month noted in lien/late payment clause.",
  "terms": null,
  "total": 1690,
  "due_date": null,
  "shipping": 0,
  "subtotal": 1690,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.95,
    "invoice_date": 0.99,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": null,
      "amount": 1690,
      "unit_price": null,
      "description": "8701 Bentwood Dr - FOAM"
    }
  ],
  "vendor_name": "Installed Building Solutions II",
  "invoice_date": "2025-01-05",
  "project_name": "8701 Bentwood Dr - INSULATION",
  "document_type": "invoice",
  "invoice_number": "J-7188468",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_0e81e976cbac4cff8dc11d31ea209c65",
  "source": "make.com",
  "run_key": "05-11-2026-023",
  "make_trace_id": "make-20260511_165110_210",
  "source_file_name": "Installed Building Solutions.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Installed Building Solutions.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj-w",
  "source_dropbox_rev": "0165191bdf4b59700000003549f4393",
  "source_content_hash": "1961f148577bbc902acbc61251bf3a86ce42592352f7f1db8ed3fb88585ecc30",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Installed Building Solutions.pdf",
  "processing_dropbox_rev": "0165191beb96e8700000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Installed Building Solutions.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Installed Building Solutions.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Installed Building Solutions.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-023-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3272",
  "make_trace_id": "make-20260511_165110_210",
  "output_tokens": "358",
  "bill_import_id": "bill_bb043cfa1c9146a5b441b9f0ff4d7842",
  "source_file_name": "Installed Building Solutions.pdf",
  "claude_message_id": "msg_01HVFKWjK42dHdWX5p1u43Df"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "1690",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-023-INV-001",
  "vendor_name": "Installed Building Solutions II",
  "invoice_date": "2025-01-05",
  "make_trace_id": "make-20260511_165110_210",
  "bill_import_id": "bill_bb043cfa1c9146a5b441b9f0ff4d7842",
  "invoice_number": "J-7188468",
  "final_file_name": "Installed Building Solutions_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Installed Building Solutions_VALIDATION-FAILED.pdf",
  "source_file_name": "Installed Building Solutions.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Installed Building Solutions.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ah4sdlpoy6cjnavigel5g/Installed-Building-Solutions_VALIDATION-FAILED.pdf?rlkey=7izl4amyu354ribwxcp0l2qo0&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Installed Building Solutions.pdf"
}