Invoice Record
05-11-2026-023-INV-003
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
R-10717
Total
$4,785.11
Invoice data
- Detected vendor
- Roe's International Furniture Services
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 01/02/2025
- Due date
- 02/01/2025
- Vendor terms
- Not set
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-023-INV-003
- Run ID
- 05-11-2026-023
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Invoice (No. R-10717) from Roe's International Furniture Services.pdf
Stored payloads
Claude parse payload
{
"tax": 396.11,
"notes": "Invoice date is 01/02/25 (2025), which predates the 2026 processing batch. This may be a prior-year invoice submitted late; human review recommended to confirm correct year. All line items are furniture finish services marked as 1st phase, with pickup noted for 01/06/25. P.O. Number field contains 'Lakeview', used as project name.",
"terms": null,
"total": 4785.11,
"due_date": null,
"shipping": 0,
"subtotal": 4389,
"confidence": {
"total": 0.99,
"vendor_name": 0.98,
"invoice_date": 0.95,
"project_name": 0.97,
"invoice_number": 0.98
},
"line_items": [
{
"qty": 92,
"amount": 782,
"unit_price": 8.5,
"description": "Finish of oak with 20 Ilva"
},
{
"qty": 210,
"amount": 1785,
"unit_price": 8.5,
"description": "Finish of Smokey Taupe and Revere pewter"
},
{
"qty": 118,
"amount": 1003,
"unit_price": 8.5,
"description": "Finish of Glouster"
},
{
"qty": 126,
"amount": 819,
"unit_price": 6.5,
"description": "Finish of Coffee/Kona"
}
],
"vendor_name": "Roe's International Furniture Services",
"invoice_date": "2025-01-02",
"project_name": "Lakeview",
"document_type": "invoice",
"invoice_number": "R-10717",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_0e81e976cbac4cff8dc11d31ea209c65",
"source": "make.com",
"run_key": "05-11-2026-023",
"make_trace_id": "make-20260511_165110_210",
"source_file_name": "Invoice (No. R-10717) from Roe's International Furniture Services.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10717) from Roe's International Furniture Services.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj_Q",
"source_dropbox_rev": "0165191bdf96ec700000003549f4393",
"source_content_hash": "8ee4b680bbf243aa4e1578ebaf1f4e4ccb300eb85e424b73ea963c2aa1afa0a9",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10717) from Roe's International Furniture Services.pdf",
"processing_dropbox_rev": "0165191c0019eae00000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Invoice (No. R-10717) from Roe's International Furniture Services.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10717) from Roe's International Furniture Services.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10717) from Roe's International Furniture Services.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-023-INV-003",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3154",
"make_trace_id": "make-20260511_165110_210",
"output_tokens": "489",
"bill_import_id": "bill_ed7df5a6760c44eba2f41158f58b5301",
"source_file_name": "Invoice (No. R-10717) from Roe's International Furniture Services.pdf",
"claude_message_id": "msg_01CxYDbRtsb7tRwmnoaxfmaL"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "4785.11",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-023-INV-003",
"vendor_name": "Roe's International Furniture Services",
"invoice_date": "2025-01-02",
"make_trace_id": "make-20260511_165110_210",
"bill_import_id": "bill_ed7df5a6760c44eba2f41158f58b5301",
"invoice_number": "R-10717",
"final_file_name": "Invoice (No. R-10717) from Roe's International Furniture Services_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice (No. R-10717) from Roe's International Furniture Services_VALIDATION-FAILED.pdf",
"source_file_name": "Invoice (No. R-10717) from Roe's International Furniture Services.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10717) from Roe's International Furniture Services.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/aq9knabwai02groce495i/Invoice-No.-R-10717-from-Roe-s-International-Furniture-Services_VALIDATION-FAILED.pdf?rlkey=29ym89i8ipwqu3zvfu9ldy1n0&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10717) from Roe's International Furniture Services.pdf"
}