Invoice Record
05-11-2026-023-INV-005
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
267881
Total
$11,039.84
Invoice data
- Detected vendor
- Pella Northland
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 11/18/2024
- Due date
- 12/18/2024
- Vendor terms
- Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-023-INV-005
- Run ID
- 05-11-2026-023
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Pella INV267881 - JKath.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Invoice total is $13,681.94 but a credit of $2,642.10 was applied, resulting in a Net Amount Due of $11,039.84, which is used as 'total'. No deposit was applied. Taxable subtotal is $11,779.45; non-taxable subtotal is $1,902.49; sales tax is $0.00. Individual line item unit prices and extended prices are not shown on the invoice pages provided, so line item amounts are set to 0. The project name is partially truncated as '2258 Saint Clair Ave - Pe' on the invoice; full address is 2258 Saint Clair Ave, Saint Paul, MN 55105-1154. Vendor branch location is Pella Northland at 9100 Wyoming Ave N, Brooklyn Park, MN 55445. Contract Number: 004RX4T06; Load Number: 111524006; Sales Rep: Hager, Cameron.",
"terms": "Net 30",
"total": 11039.84,
"due_date": "2024-12-18",
"shipping": 0,
"subtotal": 13681.94,
"confidence": {
"total": 0.97,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 0,
"unit_price": null,
"description": "ADDPRTMINM03007 - Lead Testing - Trade"
},
{
"qty": 1,
"amount": 0,
"unit_price": null,
"description": "Lifestyle, Quad Sliding Door, Contemporary, Fixed / Vent Left / Vent Right / Fixed, 140.125 X 95.5"
},
{
"qty": 1,
"amount": 0,
"unit_price": null,
"description": "05930025 - Pella Ambrose Sliding Door Handle Set, XO, Satin Brass"
},
{
"qty": 1,
"amount": 0,
"unit_price": null,
"description": "05940013 - Pella Ambrose Sliding Door Joining Handle, OX, Satin Brass"
},
{
"qty": 3,
"amount": 0,
"unit_price": null,
"description": "Wood Products Lattice 2, Length: 144, Provincial Stain. Wood Type: Pine"
},
{
"qty": 1,
"amount": 0,
"unit_price": null,
"description": "Lifestyle, Casement Right, 19.5 X 34, Without HGP, Tan"
},
{
"qty": 1,
"amount": 0,
"unit_price": null,
"description": "Lifestyle, Sash Set, Fixed, 37.25 X 48, Without HGP, Tan"
},
{
"qty": 1,
"amount": 0,
"unit_price": null,
"description": "Lifestyle, Awning, Vent, 45 X 34.5, Without HGP, Tan"
},
{
"qty": 3,
"amount": 0,
"unit_price": null,
"description": "01HP0000 - Pella Great Stuff Pro Gun Foam"
},
{
"qty": 1,
"amount": 0,
"unit_price": null,
"description": "01HM0000 - Pella 3\" Pella Installation Tape, 150 ft"
},
{
"qty": 1,
"amount": 0,
"unit_price": null,
"description": "01HM0001 - Pella 3\" Pella Installation Tape, 50 ft"
},
{
"qty": 4,
"amount": 0,
"unit_price": null,
"description": "Installation Sealant, Tan"
},
{
"qty": 1,
"amount": 0,
"unit_price": null,
"description": "Installation Sealant, Translucent"
},
{
"qty": 2,
"amount": 0,
"unit_price": null,
"description": "Head Drip Flashing, Length: 192, Tan"
}
],
"vendor_name": "Pella Northland",
"invoice_date": "2024-11-18",
"project_name": "2258 Saint Clair Ave - Pe",
"document_type": "invoice",
"invoice_number": "267881",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_0e81e976cbac4cff8dc11d31ea209c65",
"source": "make.com",
"run_key": "05-11-2026-023",
"make_trace_id": "make-20260511_165110_210",
"source_file_name": "Pella INV267881 - JKath.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Pella INV267881 - JKath.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj_w",
"source_dropbox_rev": "0165191bdfd7f5700000003549f4393",
"source_content_hash": "6421aec98521fb93b2a90865669e7a5d8e9f36159c9f660e5221149bc2e420f2",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Pella INV267881 - JKath.pdf",
"processing_dropbox_rev": "0165191c1af045300000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Pella INV267881 - JKath.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Pella INV267881 - JKath.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Pella INV267881 - JKath.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-023-INV-005",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "7034",
"make_trace_id": "make-20260511_165110_210",
"output_tokens": "1144",
"bill_import_id": "bill_201256feba5a423e80f5ae723e408d51",
"source_file_name": "Pella INV267881 - JKath.pdf",
"claude_message_id": "msg_01CiAk5GGFQAzjqbcer3JSrq"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "11039.84",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-023-INV-005",
"vendor_name": "Pella Northland",
"invoice_date": "2024-11-18",
"make_trace_id": "make-20260511_165110_210",
"bill_import_id": "bill_201256feba5a423e80f5ae723e408d51",
"invoice_number": "267881",
"final_file_name": "Pella INV267881 - JKath_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Pella INV267881 - JKath_VALIDATION-FAILED.pdf",
"source_file_name": "Pella INV267881 - JKath.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Pella INV267881 - JKath.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/nllcamqiljobtqb38kt5i/Pella-INV267881-JKath_VALIDATION-FAILED.pdf?rlkey=ib0l1vf9ebfpjj5mjg04bf000&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Pella INV267881 - JKath.pdf"
}