Invoice Record

05-11-2026-023-INV-006

Back to bill imports

Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

2226

Total

$6,975.00

Invoice data

Detected vendor: Hammer Wood Floors, LLC
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/03/2025
Due date: 02/02/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Hammer Wood Floors - JK Zawoyski invoice_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-023-INV-006
Run ID: 05-11-2026-023
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Hammer Wood Floors - JK Zawoyski invoice.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Balance due is $6,975.00 with $0.00 payments/credits applied. Invoice date is clearly printed as 1/3/2025. Project address is 5503 Lakeview Drive, Edina, MN 55424 for the Zawoyski residence. No payment terms or due date stated on the invoice.",
  "terms": null,
  "total": 6975,
  "due_date": null,
  "shipping": 0,
  "subtotal": 6975,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 0.95,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 1700,
      "amount": 6000,
      "unit_price": 3.5,
      "description": "Install customer material. 1700sf. - nail down w glue assist. ($3.50sf)"
    },
    {
      "qty": null,
      "amount": 975,
      "unit_price": null,
      "description": "Provide, install, finish 20 lf Nosing, 9 Vents."
    }
  ],
  "vendor_name": "Hammer Wood Floors, LLC",
  "invoice_date": "2025-01-03",
  "project_name": "Zawoyski residence - 5503 Lakeview Drive, Edina, MN 55424",
  "document_type": "invoice",
  "invoice_number": "2226",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_0e81e976cbac4cff8dc11d31ea209c65",
  "source": "make.com",
  "run_key": "05-11-2026-023",
  "make_trace_id": "make-20260511_165110_210",
  "source_file_name": "Hammer Wood Floors - JK Zawoyski invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hammer Wood Floors - JK Zawoyski invoice.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABkAA",
  "source_dropbox_rev": "0165191bdff4a4f00000003549f4393",
  "source_content_hash": "a45cb7c474b3c7cde3a936a1de6b2570fd89f60ff737169d8cfc198d5c5000f4",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Hammer Wood Floors - JK Zawoyski invoice.pdf",
  "processing_dropbox_rev": "0165191c32b9cd500000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Hammer Wood Floors - JK Zawoyski invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hammer Wood Floors - JK Zawoyski invoice.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Hammer Wood Floors - JK Zawoyski invoice.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-023-INV-006",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3109",
  "make_trace_id": "make-20260511_165110_210",
  "output_tokens": "444",
  "bill_import_id": "bill_3e277176fe874c35988a3c6ff63cfd22",
  "source_file_name": "Hammer Wood Floors - JK Zawoyski invoice.pdf",
  "claude_message_id": "msg_014dxJXaF15kwmAGCoYCAfV7"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "6975",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-023-INV-006",
  "vendor_name": "Hammer Wood Floors, LLC",
  "invoice_date": "2025-01-03",
  "make_trace_id": "make-20260511_165110_210",
  "bill_import_id": "bill_3e277176fe874c35988a3c6ff63cfd22",
  "invoice_number": "2226",
  "final_file_name": "Hammer Wood Floors - JK Zawoyski invoice_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Hammer Wood Floors - JK Zawoyski invoice_VALIDATION-FAILED.pdf",
  "source_file_name": "Hammer Wood Floors - JK Zawoyski invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hammer Wood Floors - JK Zawoyski invoice.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/fjxcmvykuo0l9meq881kd/Hammer-Wood-Floors-JK-Zawoyski-invoice_VALIDATION-FAILED.pdf?rlkey=do97cs5h65rgvb3fblch15583&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Hammer Wood Floors - JK Zawoyski invoice.pdf"
}