Invoice Record

05-11-2026-023-INV-006

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

2226

Total

$6,975.00

Invoice data

Detected vendor: Hammer Wood Floors, LLC
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/03/2025
Due date: 02/02/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Hammer Wood Floors - JK Zawoyski invoice_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-023-INV-006
Run ID: 05-11-2026-023
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Hammer Wood Floors - JK Zawoyski invoice.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Balance due is $6,975.00 with $0.00 payments/credits applied. Invoice date is clearly printed as 1/3/2025. Project address is 5503 Lakeview Drive, Edina, MN 55424 for the Zawoyski residence. No payment terms or due date stated on the invoice.",
  "terms": null,
  "total": 6975,
  "due_date": null,
  "shipping": 0,
  "subtotal": 6975,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 0.95,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 1700,
      "amount": 6000,
      "unit_price": 3.5,
      "description": "Install customer material. 1700sf. - nail down w glue assist. ($3.50sf)"
    },
    {
      "qty": null,
      "amount": 975,
      "unit_price": null,
      "description": "Provide, install, finish 20 lf Nosing, 9 Vents."
    }
  ],
  "vendor_name": "Hammer Wood Floors, LLC",
  "invoice_date": "2025-01-03",
  "project_name": "Zawoyski residence - 5503 Lakeview Drive, Edina, MN 55424",
  "document_type": "invoice",
  "invoice_number": "2226",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_0e81e976cbac4cff8dc11d31ea209c65",
  "source": "make.com",
  "run_key": "05-11-2026-023",
  "make_trace_id": "make-20260511_165110_210",
  "source_file_name": "Hammer Wood Floors - JK Zawoyski invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hammer Wood Floors - JK Zawoyski invoice.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABkAA",
  "source_dropbox_rev": "0165191bdff4a4f00000003549f4393",
  "source_content_hash": "a45cb7c474b3c7cde3a936a1de6b2570fd89f60ff737169d8cfc198d5c5000f4",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Hammer Wood Floors - JK Zawoyski invoice.pdf",
  "processing_dropbox_rev": "0165191c32b9cd500000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Hammer Wood Floors - JK Zawoyski invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hammer Wood Floors - JK Zawoyski invoice.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Hammer Wood Floors - JK Zawoyski invoice.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-023-INV-006",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3109",
  "make_trace_id": "make-20260511_165110_210",
  "output_tokens": "444",
  "bill_import_id": "bill_3e277176fe874c35988a3c6ff63cfd22",
  "source_file_name": "Hammer Wood Floors - JK Zawoyski invoice.pdf",
  "claude_message_id": "msg_014dxJXaF15kwmAGCoYCAfV7"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "6975",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-023-INV-006",
  "vendor_name": "Hammer Wood Floors, LLC",
  "invoice_date": "2025-01-03",
  "make_trace_id": "make-20260511_165110_210",
  "bill_import_id": "bill_3e277176fe874c35988a3c6ff63cfd22",
  "invoice_number": "2226",
  "final_file_name": "Hammer Wood Floors - JK Zawoyski invoice_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Hammer Wood Floors - JK Zawoyski invoice_VALIDATION-FAILED.pdf",
  "source_file_name": "Hammer Wood Floors - JK Zawoyski invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Hammer Wood Floors - JK Zawoyski invoice.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/fjxcmvykuo0l9meq881kd/Hammer-Wood-Floors-JK-Zawoyski-invoice_VALIDATION-FAILED.pdf?rlkey=do97cs5h65rgvb3fblch15583&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Hammer Wood Floors - JK Zawoyski invoice.pdf"
}