Invoice Record

05-11-2026-023-INV-008

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

1803735

Total

$1,035.21

Invoice data

Detected vendor: King Solutions Inc.
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/09/2025
Due date: 02/08/2025
Vendor terms: Net 30
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: INV_1803735_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-023-INV-008
Run ID: 05-11-2026-023
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: INV_1803735.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Due date calculated as 30 days from invoice date (01/09/2025). P.O. #: Shahbandi Fairmount 36; Order #: V17165; Job #: 3324732. Shipment originated from JKATH DESIGN BUILD + REIN (Mendota Heights, MN) to Stanton Home Design (Wyckoff, NJ). Fuel surcharge is listed separately in the invoice summary but is included in the line items and total; shipping set to 0 to avoid double-counting.",
  "terms": "Net 30",
  "total": 1035.21,
  "due_date": "2025-02-08",
  "shipping": 0,
  "subtotal": 845.88,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 0.95,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 625.88,
      "unit_price": 625.88,
      "description": "Base Rate - Bathroom Vanities/Cabinets Without Tops (1 Crate, 225 lbs)"
    },
    {
      "qty": 1,
      "amount": 189.33,
      "unit_price": 189.33,
      "description": "Fuel Surcharge (FSC) @ 30.25%"
    },
    {
      "qty": 1,
      "amount": 95,
      "unit_price": 95,
      "description": "Residential Delivery"
    },
    {
      "qty": 1,
      "amount": 95,
      "unit_price": 95,
      "description": "Liftgate Delivery"
    },
    {
      "qty": 1,
      "amount": 30,
      "unit_price": 30,
      "description": "Appointment Fee"
    }
  ],
  "vendor_name": "King Solutions Inc.",
  "invoice_date": "2025-01-09",
  "project_name": "Cara Shahbandi",
  "document_type": "invoice",
  "invoice_number": "1803735",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_0e81e976cbac4cff8dc11d31ea209c65",
  "source": "make.com",
  "run_key": "05-11-2026-023",
  "make_trace_id": "make-20260511_165110_210",
  "source_file_name": "INV_1803735.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV_1803735.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABkBw",
  "source_dropbox_rev": "0165191be0419fc00000003549f4393",
  "source_content_hash": "9f6697f837201be06cc4bd6c354527d38c28db2a111d308694ee6f429131a015",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV_1803735.pdf",
  "processing_dropbox_rev": "0165191c494252200000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "INV_1803735.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV_1803735.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV_1803735.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-023-INV-008",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3397",
  "make_trace_id": "make-20260511_165110_210",
  "output_tokens": "573",
  "bill_import_id": "bill_1bb7b834512d45239cd554b2cc0e49b7",
  "source_file_name": "INV_1803735.pdf",
  "claude_message_id": "msg_01Mn1BZRAFpKk6ot4CXfAqvB"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "1035.21",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-023-INV-008",
  "vendor_name": "King Solutions Inc.",
  "invoice_date": "2025-01-09",
  "make_trace_id": "make-20260511_165110_210",
  "bill_import_id": "bill_1bb7b834512d45239cd554b2cc0e49b7",
  "invoice_number": "1803735",
  "final_file_name": "INV_1803735_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/INV_1803735_VALIDATION-FAILED.pdf",
  "source_file_name": "INV_1803735.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV_1803735.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/r4ivm9l48ls7c9ee39vjg/INV_1803735_VALIDATION-FAILED.pdf?rlkey=yn78z3lbzue2jl9eo99okayz5&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV_1803735.pdf"
}