Invoice Record

05-11-2026-023-INV-009

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Validation Error

Missing vendor name.

View Invoice in Dropbox

Status

Validation error

Invoice

Not set

Total

$0.00

Invoice data

Detected vendor: Not parsed
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: Not set
Due date: Not set
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: 737714_20250111_30044095_13847764505_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Missing vendor name.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-023-INV-009
Run ID: 05-11-2026-023
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: 737714_20250111_30044095_13847764505.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "This PDF contains two separate invoices from Ferguson Enterprises LLC and cannot be automatically processed as a single record. Invoice 1: Invoice #1213377, dated 01/09/25, total $155.51, job 'LAKEVIEW - TUB DRAIN', from branch #1649 (Burnsville, MN). Invoice 2: Invoice #1251841, dated 01/08/25, total $288.92, job 'LAKEVIEW - SINK', from branch #1657 (Golden Valley, MN). Both are for customer 552382 (JKATH Design Build & Rienvent) under master account 737714. Each invoice must be entered separately. Please split and resubmit individually for automated processing, or route to human review.",
  "terms": null,
  "total": 0,
  "due_date": null,
  "shipping": 0,
  "subtotal": 0,
  "confidence": {
    "total": 0,
    "vendor_name": 0,
    "invoice_date": 0,
    "project_name": 0,
    "invoice_number": 0
  },
  "line_items": [],
  "vendor_name": null,
  "invoice_date": null,
  "project_name": null,
  "document_type": "unknown",
  "invoice_number": null,
  "is_billable_invoice": false
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_0e81e976cbac4cff8dc11d31ea209c65",
  "source": "make.com",
  "run_key": "05-11-2026-023",
  "make_trace_id": "make-20260511_165110_210",
  "source_file_name": "737714_20250111_30044095_13847764505.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250111_30044095_13847764505.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj9A",
  "source_dropbox_rev": "0165191be0633a200000003549f4393",
  "source_content_hash": "ba93d59582b9176022ab99ef5af4e40a420afed9df45206d711800ec2ccc996d",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250111_30044095_13847764505.pdf",
  "processing_dropbox_rev": "0165191c571f73600000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "737714_20250111_30044095_13847764505.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250111_30044095_13847764505.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250111_30044095_13847764505.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-023-INV-009",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "5784",
  "make_trace_id": "make-20260511_165110_210",
  "output_tokens": "358",
  "bill_import_id": "bill_ef4f3c2dc79a450ca4930915c9624add",
  "source_file_name": "737714_20250111_30044095_13847764505.pdf",
  "claude_message_id": "msg_01Ck5hwPfcwkUDFJXR8mqvzG"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Missing vendor name.

Payload

{
  "total": "0",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-023-INV-009",
  "vendor_name": "",
  "invoice_date": "",
  "make_trace_id": "make-20260511_165110_210",
  "bill_import_id": "bill_ef4f3c2dc79a450ca4930915c9624add",
  "invoice_number": "",
  "final_file_name": "737714_20250111_30044095_13847764505_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/737714_20250111_30044095_13847764505_VALIDATION-FAILED.pdf",
  "source_file_name": "737714_20250111_30044095_13847764505.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250111_30044095_13847764505.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/1pfbi3j82lrpy2wq3ifdp/737714_20250111_30044095_13847764505_VALIDATION-FAILED.pdf?rlkey=meyn2or0vipg1d00of2x9iwkf&dl=0",
  "validation_details": "Missing vendor name.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250111_30044095_13847764505.pdf"
}