JkathBusiness Portal

Invoice Record

05-11-2026-023-INV-010

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

1707

Total

$600.00

Invoice data

Detected vendor
DLM Plumbing
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
01/06/2025
Due date
02/05/2025
Vendor terms
Net 15
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Invoice date is before the processing year. Check whether Claude read the date correctly.
View Invoice in Dropbox

Processing Context

Invoice ID
05-11-2026-023-INV-010
Run ID
05-11-2026-023
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Invoice_1707_from_DLM_Plumbing.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice date is 01/06/2025, which is prior to the 2026 processing year. This appears to be a clearly printed 2025 date on the invoice. Job address is 8701 Bentwood Dr, Eden Prairie. Late fee policy: 8% applied after 30 days from billing date on unpaid balances.",
  "terms": "Net 15",
  "total": 600,
  "due_date": "2025-01-21",
  "shipping": 0,
  "subtotal": 600,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 1,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": null,
      "amount": 600,
      "unit_price": null,
      "description": "Plumbing Extra - Provide and install new ball valves with drains for outside hose bibbs and irrigation line. Everything is installed and working as it should be."
    }
  ],
  "vendor_name": "DLM Plumbing",
  "invoice_date": "2025-01-06",
  "project_name": "Bentwood",
  "document_type": "invoice",
  "invoice_number": "1707",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_0e81e976cbac4cff8dc11d31ea209c65",
  "source": "make.com",
  "run_key": "05-11-2026-023",
  "make_trace_id": "make-20260511_165110_210",
  "source_file_name": "Invoice_1707_from_DLM_Plumbing.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_1707_from_DLM_Plumbing.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABkCA",
  "source_dropbox_rev": "0165191be07f75c00000003549f4393",
  "source_content_hash": "8d5b7a95dbdc844d68da4dc5a9b12a7625a91f6714be5dd0670062699583f2f8",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_1707_from_DLM_Plumbing.pdf",
  "processing_dropbox_rev": "0165191c6214c8600000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_1707_from_DLM_Plumbing.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_1707_from_DLM_Plumbing.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_1707_from_DLM_Plumbing.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-023-INV-010",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3158",
  "make_trace_id": "make-20260511_165110_210",
  "output_tokens": "381",
  "bill_import_id": "bill_134edfe01f044bb3b976cd6ad152b5c0",
  "source_file_name": "Invoice_1707_from_DLM_Plumbing.pdf",
  "claude_message_id": "msg_01DTTxAcf7Pw1CNhz8Mpn42H"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload
{
  "total": "600",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-023-INV-010",
  "vendor_name": "DLM Plumbing",
  "invoice_date": "2025-01-06",
  "make_trace_id": "make-20260511_165110_210",
  "bill_import_id": "bill_134edfe01f044bb3b976cd6ad152b5c0",
  "invoice_number": "1707",
  "final_file_name": "Invoice_1707_from_DLM_Plumbing_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice_1707_from_DLM_Plumbing_VALIDATION-FAILED.pdf",
  "source_file_name": "Invoice_1707_from_DLM_Plumbing.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_1707_from_DLM_Plumbing.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/3qfq0fbj4l3h45fwmhalv/Invoice_1707_from_DLM_Plumbing_VALIDATION-FAILED.pdf?rlkey=ha7qhnw8uxk6koldicn1a5d5v&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_1707_from_DLM_Plumbing.pdf"
}