Invoice Record

05-11-2026-023-INV-011

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

1803118

Total

$740.54

Invoice data

Detected vendor: King Solutions Inc.
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/07/2025
Due date: 02/06/2025
Vendor terms: Net 30
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: INV_1803118_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-023-INV-011
Run ID: 05-11-2026-023
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: INV_1803118.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice date is 01/07/2025, which is prior to the 2026 processing year — this appears to be a clearly printed 2025 date on the invoice. Job #: Lauren Spurrier, Order #: V16500, P.O. #: Jkath Spurrier Vanities. Origin: Mendota Heights, MN; Destination: Arlington, VA 22201. Fuel surcharge of $102.31 is listed separately as a line item and is included in the subtotal breakdown; shipping set to 0 to avoid double-counting. Delivery/liftgate fees are included as standard line items within the subtotal.",
  "terms": "Net 30",
  "total": 740.54,
  "due_date": null,
  "shipping": 0,
  "subtotal": 638.23,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 2,
      "amount": 338.23,
      "unit_price": null,
      "description": "Base Rate - 2 Crates, 531 lbs (Bathroom Vanities/Cabinets Without Tops)"
    },
    {
      "qty": 1,
      "amount": 102.31,
      "unit_price": null,
      "description": "Fuel Surcharge (FSC) @ 30.25%"
    },
    {
      "qty": 1,
      "amount": 105,
      "unit_price": 105,
      "description": "Appointment Fee"
    },
    {
      "qty": 1,
      "amount": 100,
      "unit_price": 100,
      "description": "Residential Delivery"
    },
    {
      "qty": 1,
      "amount": 95,
      "unit_price": 95,
      "description": "Liftgate Delivery"
    }
  ],
  "vendor_name": "King Solutions Inc.",
  "invoice_date": "2025-01-07",
  "project_name": "Spurrier Vanities",
  "document_type": "invoice",
  "invoice_number": "1803118",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_0e81e976cbac4cff8dc11d31ea209c65",
  "source": "make.com",
  "run_key": "05-11-2026-023",
  "make_trace_id": "make-20260511_165110_210",
  "source_file_name": "INV_1803118.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV_1803118.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj9Q",
  "source_dropbox_rev": "0165191be09bbac00000003549f4393",
  "source_content_hash": "2244aaaae4711530586dedcb0378160f22f75097db7c91071816889815e4cd48",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV_1803118.pdf",
  "processing_dropbox_rev": "0165191c6c3fda000000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "INV_1803118.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV_1803118.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV_1803118.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-023-INV-011",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3398",
  "make_trace_id": "make-20260511_165110_210",
  "output_tokens": "584",
  "bill_import_id": "bill_dded46b35ea14366a6ebb0cb161d4127",
  "source_file_name": "INV_1803118.pdf",
  "claude_message_id": "msg_017CAJFDLPFeBm9QneaZce47"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "740.54",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-023-INV-011",
  "vendor_name": "King Solutions Inc.",
  "invoice_date": "2025-01-07",
  "make_trace_id": "make-20260511_165110_210",
  "bill_import_id": "bill_dded46b35ea14366a6ebb0cb161d4127",
  "invoice_number": "1803118",
  "final_file_name": "INV_1803118_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/INV_1803118_VALIDATION-FAILED.pdf",
  "source_file_name": "INV_1803118.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV_1803118.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/2sbubkdmtfadfd5f8potu/INV_1803118_VALIDATION-FAILED.pdf?rlkey=sbdrr0gmsyaolvg2b7kt7xlsr&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV_1803118.pdf"
}