Invoice Record

05-11-2026-023-INV-013

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Validation Error

Missing invoice number.

View Invoice in Dropbox

Status

Validation error

Invoice

Not set

Total

$1,950.00

Invoice data

Detected vendor: Glynn Company LLC
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/06/2025
Due date: 02/05/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Jkath Ovenhood Invoice St.Clair_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Missing invoice number.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-023-INV-013
Run ID: 05-11-2026-023
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Jkath Ovenhood Invoice St.Clair.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "No invoice number is present on this document. The invoice date of 1/6/2025 is clearly printed. The vendor is identified as Glynn Company LLC (Marshall Glynn). No payment terms or due date stated. The document header repeats 'Invoice' twice, likely a formatting artifact. Invoice is dated 2025, not 2026, which is consistent with the printed date and not a batch ambiguity issue.",
  "terms": null,
  "total": 1950,
  "due_date": null,
  "shipping": 0,
  "subtotal": 1950,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.95,
    "invoice_date": 0.95,
    "project_name": 0.95,
    "invoice_number": 0
  },
  "line_items": [
    {
      "qty": null,
      "amount": 1950,
      "unit_price": null,
      "description": "Carrera Medium Plaster on Oven Hood"
    }
  ],
  "vendor_name": "Glynn Company LLC",
  "invoice_date": "2025-01-06",
  "project_name": "2258 St. Clair Ave St. Paul MN",
  "document_type": "invoice",
  "invoice_number": null,
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_0e81e976cbac4cff8dc11d31ea209c65",
  "source": "make.com",
  "run_key": "05-11-2026-023",
  "make_trace_id": "make-20260511_165110_210",
  "source_file_name": "Jkath Ovenhood Invoice St.Clair.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Jkath Ovenhood Invoice St.Clair.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj9g",
  "source_dropbox_rev": "0165191be0dd7db00000003549f4393",
  "source_content_hash": "1ea4d0361506759b9a7cb7fa4ef5d777b3816e990f615e6fa974cf0ef7a3bf1c",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Jkath Ovenhood Invoice St.Clair.pdf",
  "processing_dropbox_rev": "0165191c869ed5c00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Jkath Ovenhood Invoice St.Clair.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Jkath Ovenhood Invoice St.Clair.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Jkath Ovenhood Invoice St.Clair.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-023-INV-013",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3047",
  "make_trace_id": "make-20260511_165110_210",
  "output_tokens": "360",
  "bill_import_id": "bill_dc48c3be58b4458593133e759940e796",
  "source_file_name": "Jkath Ovenhood Invoice St.Clair.pdf",
  "claude_message_id": "msg_01MHs5Nq3aeYrAECLoE5s39u"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Missing invoice number.

Payload

{
  "total": "1950",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-023-INV-013",
  "vendor_name": "Glynn Company LLC",
  "invoice_date": "2025-01-06",
  "make_trace_id": "make-20260511_165110_210",
  "bill_import_id": "bill_dc48c3be58b4458593133e759940e796",
  "invoice_number": "",
  "final_file_name": "Jkath Ovenhood Invoice St.Clair_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Jkath Ovenhood Invoice St.Clair_VALIDATION-FAILED.pdf",
  "source_file_name": "Jkath Ovenhood Invoice St.Clair.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Jkath Ovenhood Invoice St.Clair.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/pex13zai1chu95ul0orrj/Jkath-Ovenhood-Invoice-St.Clair_VALIDATION-FAILED.pdf?rlkey=45s5rmgjnrouaypimq93i2iy0&dl=0",
  "validation_details": "Missing invoice number.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Jkath Ovenhood Invoice St.Clair.pdf"
}