Invoice Record
05-11-2026-023-INV-014
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
800989209
Total
$272.72
Invoice data
- Detected vendor
- Hardware Distributors
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 01/03/2025
- Due date
- 02/02/2025
- Vendor terms
- 1%-10th Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-023-INV-014
- Run ID
- 05-11-2026-023
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- HDLInvoice 800989209.pdf
Stored payloads
Claude parse payload
{
"tax": 20.53,
"notes": "Invoice date is 2025-01-03, which is consistent with the document. The Customer PO No field reads 'Shop 1.2.2025', used as project_name. Disc due date is 2/10/2025. Taxable subtotal is 252.19; sales tax is 20.53; freight and misc are both 0.00. Total due is 272.72.",
"terms": "1%-10th Net 30",
"total": 272.72,
"due_date": "2025-02-28",
"shipping": 0,
"subtotal": 252.19,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1000,
"amount": 26,
"unit_price": 0.026,
"description": "8x112in Ultimate Square Drive (SCUS8X112F)"
},
{
"qty": 50,
"amount": 35,
"unit_price": 0.7,
"description": "9X11 Series 23 Goldflex Sheet (MA23.104.180)"
},
{
"qty": 1,
"amount": 13.19,
"unit_price": 13.19,
"description": "Handi-Shim 1/16 100 Pack RED (HS116100RD)"
},
{
"qty": 1,
"amount": 23,
"unit_price": 23,
"description": "Tenons BeechWood 6x20x40mm 190ea (FS494939)"
},
{
"qty": 1,
"amount": 80,
"unit_price": 80,
"description": "Abrasive 6in D150/48 P180GR 100X (FS575166)"
},
{
"qty": 1,
"amount": 49,
"unit_price": 49,
"description": "FilterBags SelfClean f/CT26E 496187 (FS496187)"
},
{
"qty": 1000,
"amount": 26,
"unit_price": 0.026,
"description": "13mm x 6.3mm Pozi System Screw 6061B (SC6.3X13)"
}
],
"vendor_name": "Hardware Distributors",
"invoice_date": "2025-01-03",
"project_name": "Shop 1.2.2025",
"document_type": "invoice",
"invoice_number": "800989209",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_0e81e976cbac4cff8dc11d31ea209c65",
"source": "make.com",
"run_key": "05-11-2026-023",
"make_trace_id": "make-20260511_165110_210",
"source_file_name": "HDLInvoice 800989209.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800989209.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj9w",
"source_dropbox_rev": "0165191be0f975a00000003549f4393",
"source_content_hash": "d5aed9393a91149932aac9d7ecbc6beebcaa9a0ebb04ead4e42b9c2c84805769",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800989209.pdf",
"processing_dropbox_rev": "0165191c90e58c100000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "HDLInvoice 800989209.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800989209.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800989209.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-023-INV-014",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3522",
"make_trace_id": "make-20260511_165110_210",
"output_tokens": "712",
"bill_import_id": "bill_b803444057204e6596fbb8bdae907c73",
"source_file_name": "HDLInvoice 800989209.pdf",
"claude_message_id": "msg_01RDeTfVfXweZmMUi59NyKYU"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "272.72",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-023-INV-014",
"vendor_name": "Hardware Distributors",
"invoice_date": "2025-01-03",
"make_trace_id": "make-20260511_165110_210",
"bill_import_id": "bill_b803444057204e6596fbb8bdae907c73",
"invoice_number": "800989209",
"final_file_name": "HDLInvoice 800989209_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/HDLInvoice 800989209_VALIDATION-FAILED.pdf",
"source_file_name": "HDLInvoice 800989209.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800989209.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/43ge34pqgzlo1vty3qbv8/HDLInvoice-800989209_VALIDATION-FAILED.pdf?rlkey=4m4pnvey70t3mzdh4ezlpgria&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800989209.pdf"
}