Invoice Record
05-11-2026-023-INV-015
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
47054-00
Total
$243.99
Invoice data
- Detected vendor
- Industrial Lumber & Plywood
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 01/08/2025
- Due date
- 02/07/2025
- Vendor terms
- 1% 10 Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-023-INV-015
- Run ID
- 05-11-2026-023
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Industrial Lumber Invoice_47054-00.pdf
Stored payloads
Claude parse payload
{
"tax": 20.2,
"notes": "Invoice date is 2025-01-08, which predates the 2026 processing year. This appears to be a 2025 invoice processed in a 2026 batch; date is clearly printed so no ambiguity. PO# is 'YORK' which may correspond to a project or job name but is not explicitly labeled as such. A cash discount of $2.24 applies if paid within terms (1% 10 Net 30).",
"terms": "1% 10 Net 30",
"total": 243.99,
"due_date": "2025-02-07",
"shipping": 0,
"subtotal": 223.79,
"confidence": {
"total": 1,
"vendor_name": 1,
"invoice_date": 1,
"project_name": 0,
"invoice_number": 1
},
"line_items": [
{
"qty": 23,
"amount": 223.79,
"unit_price": 9.73,
"description": "Oak White Rift 4/4 S&B 6'-8' H&M"
}
],
"vendor_name": "Industrial Lumber & Plywood",
"invoice_date": "2025-01-08",
"project_name": null,
"document_type": "invoice",
"invoice_number": "47054-00",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_0e81e976cbac4cff8dc11d31ea209c65",
"source": "make.com",
"run_key": "05-11-2026-023",
"make_trace_id": "make-20260511_165110_210",
"source_file_name": "Industrial Lumber Invoice_47054-00.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industrial Lumber Invoice_47054-00.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj-Q",
"source_dropbox_rev": "0165191be11499500000003549f4393",
"source_content_hash": "fbf97a956c8c69291dd69f3986d6e7e8c3b21f8b9aa42e9f4c109f84c05286d9",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industrial Lumber Invoice_47054-00.pdf",
"processing_dropbox_rev": "0165191ca1bfd7f00000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Industrial Lumber Invoice_47054-00.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industrial Lumber Invoice_47054-00.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industrial Lumber Invoice_47054-00.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-023-INV-015",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3262",
"make_trace_id": "make-20260511_165110_210",
"output_tokens": "387",
"bill_import_id": "bill_fe9ff393ae6b46e58e775afba6a7651f",
"source_file_name": "Industrial Lumber Invoice_47054-00.pdf",
"claude_message_id": "msg_01GJ3b84DM7SYwY9sqG7b3Pa"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "243.99",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-023-INV-015",
"vendor_name": "Industrial Lumber & Plywood",
"invoice_date": "2025-01-08",
"make_trace_id": "make-20260511_165110_210",
"bill_import_id": "bill_fe9ff393ae6b46e58e775afba6a7651f",
"invoice_number": "47054-00",
"final_file_name": "Industrial Lumber Invoice_47054-00_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Industrial Lumber Invoice_47054-00_VALIDATION-FAILED.pdf",
"source_file_name": "Industrial Lumber Invoice_47054-00.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industrial Lumber Invoice_47054-00.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/7hy1eyfadh46i93z4qw40/Industrial-Lumber-Invoice_47054-00_VALIDATION-FAILED.pdf?rlkey=iz65wr8ntg0ctr9544fl43dv9&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industrial Lumber Invoice_47054-00.pdf"
}