Invoice Record

05-11-2026-023-INV-016

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Validation Error

Missing vendor name.

View Invoice in Dropbox

Status

Validation error

Invoice

Not set

Total

$0.00

Invoice data

Detected vendor: Not parsed
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: Not set
Due date: Not set
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: 737714_20250108_30020271_13834279693_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Missing vendor name.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-023-INV-016
Run ID: 05-11-2026-023
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: 737714_20250108_30020271_13834279693.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "The PDF contains two separate invoices from Ferguson Enterprises LLC and cannot be automatically processed as a single record. Invoice 1: Invoice #0873035, dated 01/06/25, for job 'PETERSON - PLUMBING' at 2258 Saint Clair Ave, Saint Paul, MN, customer 199557, subtotal $2,820.97, tax $278.57, total due $3,099.54. Invoice 2: Invoice #1065982, dated 01/06/25, for job 'SHAMP - FINISH' at 15890 York Circle NW, Anoka, MN, customer 554796, subtotal $6,661.35, tax $541.27, total due $7,202.62. Both invoices are from Ferguson Enterprises LLC (branch #1657). This file requires human review to split into two separate bills before entry into accounts payable.",
  "terms": null,
  "total": 0,
  "due_date": null,
  "shipping": 0,
  "subtotal": 0,
  "confidence": {
    "total": 0,
    "vendor_name": 0,
    "invoice_date": 0,
    "project_name": 0,
    "invoice_number": 0
  },
  "line_items": [],
  "vendor_name": null,
  "invoice_date": null,
  "project_name": null,
  "document_type": "unknown",
  "invoice_number": null,
  "is_billable_invoice": false
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_0e81e976cbac4cff8dc11d31ea209c65",
  "source": "make.com",
  "run_key": "05-11-2026-023",
  "make_trace_id": "make-20260511_165110_210",
  "source_file_name": "737714_20250108_30020271_13834279693.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250108_30020271_13834279693.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj-A",
  "source_dropbox_rev": "0165191be1392b400000003549f4393",
  "source_content_hash": "76ea5836c52d0b23939ef4a7563d8589c32af7ca0179c9a3b9c6c0f45d1c3781",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250108_30020271_13834279693.pdf",
  "processing_dropbox_rev": "0165191cad5391300000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "737714_20250108_30020271_13834279693.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250108_30020271_13834279693.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250108_30020271_13834279693.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-023-INV-016",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "7189",
  "make_trace_id": "make-20260511_165110_210",
  "output_tokens": "389",
  "bill_import_id": "bill_bef4ef8637474071bc1c23f191d9902f",
  "source_file_name": "737714_20250108_30020271_13834279693.pdf",
  "claude_message_id": "msg_01FxpA7LpDABfaffLDEwqUHh"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Missing vendor name.

Payload

{
  "total": "0",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-023-INV-016",
  "vendor_name": "",
  "invoice_date": "",
  "make_trace_id": "make-20260511_165110_210",
  "bill_import_id": "bill_bef4ef8637474071bc1c23f191d9902f",
  "invoice_number": "",
  "final_file_name": "737714_20250108_30020271_13834279693_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/737714_20250108_30020271_13834279693_VALIDATION-FAILED.pdf",
  "source_file_name": "737714_20250108_30020271_13834279693.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250108_30020271_13834279693.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ed66trfwedefz0r0r2o5s/737714_20250108_30020271_13834279693_VALIDATION-FAILED.pdf?rlkey=tipag3lwtl4nwuo68ygmi0rud&dl=0",
  "validation_details": "Missing vendor name.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250108_30020271_13834279693.pdf"
}