Invoice Record

05-11-2026-023-INV-017

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

1803729

Total

$789.64

Invoice data

Detected vendor: King Solutions Inc.
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/07/2025
Due date: 02/06/2025
Vendor terms: Net 30
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: INV_1803729_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-023-INV-017
Run ID: 05-11-2026-023
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: INV_1803729.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice date is 01/07/2025; due date calculated as 30 days from invoice date (02/06/2025) per stated Net 30 terms. Freight shipment from JKATH Design Build + Reinvent (Mendota Heights, MN) to Hutch Design Build (Fort Collins, CO). P.O. #: Reynolds Fairmount 60. Order #: V17164. Liftgate Delivery and Appointment Fee are standard accessorial charges included in the invoice total; shipping set to 0 as all charges are included in line items and subtotal. Fuel surcharge is listed separately as a line item and also broken out in the summary footer.",
  "terms": "Net 30",
  "total": 789.64,
  "due_date": "2025-02-06",
  "shipping": 0,
  "subtotal": 635.28,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 510.28,
      "unit_price": 510.28,
      "description": "Base Rate - Bathroom Vanities/Cabinets Without Tops (1 Crate, 350 lbs)"
    },
    {
      "qty": 1,
      "amount": 154.36,
      "unit_price": 154.36,
      "description": "Fuel Surcharge (FSC) @ 30.25%"
    },
    {
      "qty": 1,
      "amount": 30,
      "unit_price": 30,
      "description": "Appointment Fee"
    },
    {
      "qty": 1,
      "amount": 95,
      "unit_price": 95,
      "description": "Liftgate Delivery"
    }
  ],
  "vendor_name": "King Solutions Inc.",
  "invoice_date": "2025-01-07",
  "project_name": "Jayden Reynolds",
  "document_type": "invoice",
  "invoice_number": "1803729",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_0e81e976cbac4cff8dc11d31ea209c65",
  "source": "make.com",
  "run_key": "05-11-2026-023",
  "make_trace_id": "make-20260511_165110_210",
  "source_file_name": "INV_1803729.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV_1803729.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj-g",
  "source_dropbox_rev": "0165191be15472300000003549f4393",
  "source_content_hash": "72621801da41e54fb4903fe4a647b705b56a6d23ddc08b23d0783308e20b1b8e",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV_1803729.pdf",
  "processing_dropbox_rev": "0165191cb9035dc00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "INV_1803729.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV_1803729.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV_1803729.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-023-INV-017",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3369",
  "make_trace_id": "make-20260511_165110_210",
  "output_tokens": "563",
  "bill_import_id": "bill_839b50a77634422d9d370fdf54bc15f7",
  "source_file_name": "INV_1803729.pdf",
  "claude_message_id": "msg_01KqNvYMmKFfH3PXm4RhkWZ8"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "789.64",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-023-INV-017",
  "vendor_name": "King Solutions Inc.",
  "invoice_date": "2025-01-07",
  "make_trace_id": "make-20260511_165110_210",
  "bill_import_id": "bill_839b50a77634422d9d370fdf54bc15f7",
  "invoice_number": "1803729",
  "final_file_name": "INV_1803729_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/INV_1803729_VALIDATION-FAILED.pdf",
  "source_file_name": "INV_1803729.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INV_1803729.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/p16712fcxe30mb2it0nc1/INV_1803729_VALIDATION-FAILED.pdf?rlkey=2qnxod6vhddko7h7xuoe7k8oe&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INV_1803729.pdf"
}