Invoice Record

05-11-2026-024-INV-001

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

1213377-1

Total

$122.06

Invoice data

Detected vendor: Ferguson Enterprises LLC
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/16/2025
Due date: 02/15/2025
Vendor terms: Net 10th Prox
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: 737714_20250118_30089965_13871858995_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-024-INV-001
Run ID: 05-11-2026-024
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: 737714_20250118_30089965_13871858995.pdf

Stored payloads

Claude parse payload

{
  "tax": 9.17,
  "notes": "Vendor branch/store suffix #1657 omitted from vendor_name per rules. Master account number 737714. Customer order number: 5503 Lakeview Drive. Job name on invoice is 'LAKEVIEW - TUB DRAIN'; project_name normalized to 'Lakeview - Tub Drain'. Tax is Dakota County sales tax. Invoice date is clearly printed as 01/16/25 (January 16, 2025).",
  "terms": "Net 10th Prox",
  "total": 122.06,
  "due_date": null,
  "shipping": 0,
  "subtotal": 112.89,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.97,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 112.89,
      "unit_price": 112.885,
      "description": "BB PVC S40 L&T W&O (Item: W901LTPVCBB)"
    }
  ],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-01-16",
  "project_name": "Lakeview - Tub Drain",
  "document_type": "invoice",
  "invoice_number": "1213377-1",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_d10cc7748ed54fb89a7158c2865ca47b",
  "source": "make.com",
  "run_key": "05-11-2026-024",
  "make_trace_id": "make-20260511_165613_451",
  "source_file_name": "737714_20250118_30089965_13871858995.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250118_30089965_13871858995.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj4w",
  "source_dropbox_rev": "0165191d06b849c00000003549f4393",
  "source_content_hash": "13e8e0a5ffb0fcf0138fdec851064102ce9e03fcd06fb70760cf548e5f34fd71",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250118_30089965_13871858995.pdf",
  "processing_dropbox_rev": "0165191d0cf5ede00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "737714_20250118_30089965_13871858995.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250118_30089965_13871858995.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250118_30089965_13871858995.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-024-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3544",
  "make_trace_id": "make-20260511_165613_451",
  "output_tokens": "395",
  "bill_import_id": "bill_769b639ef8d34318ad875ee2986d3e7e",
  "source_file_name": "737714_20250118_30089965_13871858995.pdf",
  "claude_message_id": "msg_012E2mbEVga38Lx6aukXAkhS"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "122.06",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-024-INV-001",
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-01-16",
  "make_trace_id": "make-20260511_165613_451",
  "bill_import_id": "bill_769b639ef8d34318ad875ee2986d3e7e",
  "invoice_number": "1213377-1",
  "final_file_name": "737714_20250118_30089965_13871858995_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/737714_20250118_30089965_13871858995_VALIDATION-FAILED.pdf",
  "source_file_name": "737714_20250118_30089965_13871858995.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250118_30089965_13871858995.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/jdezhdifecxijo4p5xdam/737714_20250118_30089965_13871858995_VALIDATION-FAILED.pdf?rlkey=rzxxa3bznpfdvg7o2xmli3dpf&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250118_30089965_13871858995.pdf"
}