Invoice Record

05-11-2026-024-INV-002

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Validation Error

Missing vendor name.

View Invoice in Dropbox

Status

Validation error

Invoice

Not set

Total

$0.00

Invoice data

Detected vendor: Not parsed
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: Not set
Due date: Not set
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: 737714_20250116_30073717_13862522021_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Missing vendor name.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-024-INV-002
Run ID: 05-11-2026-024
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: 737714_20250116_30073717_13862522021.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "This PDF contains 5 separate invoices from Ferguson Enterprises LLC (branch #1657): Invoice 1019060 ($8,595.91, job: LAKEVIEW - FINISH, customer 552382), Invoice 1066218 ($835.26, job: LAKEVIEW - SH ITEMS, customer 552382), Invoice 1066218-1 ($112.90, job: LAKEVIEW - SH ITEMS, customer 552382), Invoice 1237469 ($961.23, job: SHAMP - HOOD, customer 554796), Invoice 1260154 ($1,071.52, job: LODEWYKS - HOOD, customer 550191), and Invoice 1260171 ($1,925.71, job: ZAWOYSKI - HOOD, customer 552382). Multiple distinct invoices across different customer accounts and jobs are present. This file requires human review to split into individual bills before processing.",
  "terms": null,
  "total": 0,
  "due_date": null,
  "shipping": 0,
  "subtotal": 0,
  "confidence": {
    "total": 0,
    "vendor_name": 0,
    "invoice_date": 0,
    "project_name": 0,
    "invoice_number": 0
  },
  "line_items": [],
  "vendor_name": null,
  "invoice_date": null,
  "project_name": null,
  "document_type": "invoice",
  "invoice_number": null,
  "is_billable_invoice": false
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_d10cc7748ed54fb89a7158c2865ca47b",
  "source": "make.com",
  "run_key": "05-11-2026-024",
  "make_trace_id": "make-20260511_165613_451",
  "source_file_name": "737714_20250116_30073717_13862522021.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250116_30073717_13862522021.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj5w",
  "source_dropbox_rev": "0165191d06dcb7300000003549f4393",
  "source_content_hash": "9a2aede22b33caf366d96258620fafef27210f063478743de8250ed8c55520c6",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250116_30073717_13862522021.pdf",
  "processing_dropbox_rev": "0165191d18226b400000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "737714_20250116_30073717_13862522021.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250116_30073717_13862522021.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250116_30073717_13862522021.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-024-INV-002",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "15667",
  "make_trace_id": "make-20260511_165613_451",
  "output_tokens": "398",
  "bill_import_id": "bill_abed15ff27fa4f3a9a09cb60e41f1cbe",
  "source_file_name": "737714_20250116_30073717_13862522021.pdf",
  "claude_message_id": "msg_0111KkzDMpSMbWqnqJqAyFd7"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Missing vendor name.

Payload

{
  "total": "0",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-024-INV-002",
  "vendor_name": "",
  "invoice_date": "",
  "make_trace_id": "make-20260511_165613_451",
  "bill_import_id": "bill_abed15ff27fa4f3a9a09cb60e41f1cbe",
  "invoice_number": "",
  "final_file_name": "737714_20250116_30073717_13862522021_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/737714_20250116_30073717_13862522021_VALIDATION-FAILED.pdf",
  "source_file_name": "737714_20250116_30073717_13862522021.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250116_30073717_13862522021.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/scepragluzv5lf3hcf865/737714_20250116_30073717_13862522021_VALIDATION-FAILED.pdf?rlkey=gv7lu7qs5gagxyiopc3l51gbo&dl=0",
  "validation_details": "Missing vendor name.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250116_30073717_13862522021.pdf"
}