Invoice Record
05-11-2026-024-INV-004
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
25103
Total
$568.00
Invoice data
- Detected vendor
- Liberty Electric Minnesota LLC
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 01/10/2025
- Due date
- 02/09/2025
- Vendor terms
- Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-024-INV-004
- Run ID
- 05-11-2026-024
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Liberty Electric Minnesota LLC Invoice 25103.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Invoice date is 2025-01-10, which is prior to the 2026 processing year. This appears to be a clearly printed 2025 date; no ambiguity detected. Terms inferred as Net 30 based on invoice date 01/10/2025 and due date 02/09/2025 (30 days). No tax or shipping charges present.",
"terms": "Net 30",
"total": 568,
"due_date": "2025-02-09",
"shipping": 0,
"subtotal": 568,
"confidence": {
"total": 1,
"vendor_name": 1,
"invoice_date": 1,
"project_name": 1,
"invoice_number": 1
},
"line_items": [
{
"qty": 18,
"amount": 342,
"unit_price": 19,
"description": "Replace Old Device with New"
},
{
"qty": 2,
"amount": 38,
"unit_price": 19,
"description": "Replace Low Voltage Plates"
},
{
"qty": 1,
"amount": 38,
"unit_price": 38,
"description": "LED Disc Light"
},
{
"qty": 1,
"amount": 150,
"unit_price": 150,
"description": "Hang and Support 70lb Chandelier"
}
],
"vendor_name": "Liberty Electric Minnesota LLC",
"invoice_date": "2025-01-10",
"project_name": "Park Commons",
"document_type": "invoice",
"invoice_number": "25103",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_d10cc7748ed54fb89a7158c2865ca47b",
"source": "make.com",
"run_key": "05-11-2026-024",
"make_trace_id": "make-20260511_165613_451",
"source_file_name": "Liberty Electric Minnesota LLC Invoice 25103.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Liberty Electric Minnesota LLC Invoice 25103.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj3w",
"source_dropbox_rev": "0165191d08f2ad700000003549f4393",
"source_content_hash": "1dbb80b2d62b55de3ae8bda1b72af181c64ff9b45a1ee32ec0f920994598f268",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Liberty Electric Minnesota LLC Invoice 25103.pdf",
"processing_dropbox_rev": "0165191d335ed9900000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Liberty Electric Minnesota LLC Invoice 25103.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Liberty Electric Minnesota LLC Invoice 25103.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Liberty Electric Minnesota LLC Invoice 25103.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-024-INV-004",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3165",
"make_trace_id": "make-20260511_165613_451",
"output_tokens": "465",
"bill_import_id": "bill_29d30b2391f6413196653d733ed2e110",
"source_file_name": "Liberty Electric Minnesota LLC Invoice 25103.pdf",
"claude_message_id": "msg_01YWY1RSHChbL98NjHRieFby"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "568",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-024-INV-004",
"vendor_name": "Liberty Electric Minnesota LLC",
"invoice_date": "2025-01-10",
"make_trace_id": "make-20260511_165613_451",
"bill_import_id": "bill_29d30b2391f6413196653d733ed2e110",
"invoice_number": "25103",
"final_file_name": "Liberty Electric Minnesota LLC Invoice 25103_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Liberty Electric Minnesota LLC Invoice 25103_VALIDATION-FAILED.pdf",
"source_file_name": "Liberty Electric Minnesota LLC Invoice 25103.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Liberty Electric Minnesota LLC Invoice 25103.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/rba2rr5onhtv23qorn0p6/Liberty-Electric-Minnesota-LLC-Invoice-25103_VALIDATION-FAILED.pdf?rlkey=2nqvuo71ifknp2jp10z44n3pq&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Liberty Electric Minnesota LLC Invoice 25103.pdf"
}