Invoice Record
05-11-2026-024-INV-005
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
47118-00
Total
$5,171.19
Invoice data
- Detected vendor
- Industrial Lumber & Plywood
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 01/09/2025
- Due date
- 02/08/2025
- Vendor terms
- 1% 10 Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-024-INV-005
- Run ID
- 05-11-2026-024
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Industrial Lumber Invoice_47118-00.pdf
Stored payloads
Claude parse payload
{
"tax": 388.59,
"notes": "Project name inferred from PO# field which reads '135 BENTWOOD DRIVE'. Delivery charge is included as a line item and in the subtotal, so shipping is set to 0. A cash discount of $47.83 applies if paid within terms (1% 10 Net 30). Invoice date is 2025-01-09; note this is a 2025-dated invoice, not 2026.",
"terms": "1% 10 Net 30",
"total": 5171.19,
"due_date": "2025-02-08",
"shipping": 0,
"subtotal": 4782.6,
"confidence": {
"total": 1,
"vendor_name": 1,
"invoice_date": 1,
"project_name": 0.85,
"invoice_number": 1
},
"line_items": [
{
"qty": 8,
"amount": 33.2,
"unit_price": 4.15,
"description": "Alder Red 5/4 Superior 9'-10' H&M - P10"
},
{
"qty": 70,
"amount": 294,
"unit_price": 4.2,
"description": "Alder Red 4/4 Superior 9'-10' H&M"
},
{
"qty": 7,
"amount": 95.2,
"unit_price": 13.6,
"description": "Oak White Rift 5/4 S&B 9'-10'"
},
{
"qty": 17,
"amount": 164.9,
"unit_price": 9.7,
"description": "Oak White Rift 4/4 S&B 11'-12' H&M"
},
{
"qty": 67,
"amount": 167.5,
"unit_price": 2.5,
"description": "Map S 4/4 S&B P/G 9'-10' H&M Red Leaf FND"
},
{
"qty": 3,
"amount": 377.7,
"unit_price": 125.9,
"description": "Alder R PS 1/2 4x8 A1 MDF 48.5X96.5 TSCA Title VI CARB"
},
{
"qty": 3,
"amount": 445.5,
"unit_price": 148.5,
"description": "Alder R PS 3/4 4X8 A1 MDF 48.5X96.5 TSCA Title VI CARB"
},
{
"qty": 6,
"amount": 219.3,
"unit_price": 36.55,
"description": "MDF 1/2 49 X 97 TRUPAN TSCA Title VI CARB"
},
{
"qty": 5,
"amount": 388.75,
"unit_price": 77.75,
"description": "MDF 3/4 4x8 MR50 EcoPlus West Pine 49x97"
},
{
"qty": 2,
"amount": 311,
"unit_price": 155.5,
"description": "Oak W Rift 3/4 4x8 A1 MDF Rift NO SAP Bk TSCA Title VI CARB"
},
{
"qty": 7,
"amount": 570.15,
"unit_price": 81.45,
"description": "Maple Nat 1/2 4X8 C2 VC 2SSG 1Ste TSCA Title VI CARB"
},
{
"qty": 12,
"amount": 1176,
"unit_price": 98,
"description": "Map Nat 3/4 4X8 C2 VC 2SSG 1 STP 7 PLY TSCA Title VI CARB"
},
{
"qty": 1,
"amount": 56.85,
"unit_price": 56.85,
"description": "Bending Stock 3/8 4X8 [8'High] 48X96 TSCA Title VI CARB"
},
{
"qty": 1,
"amount": 53.45,
"unit_price": 53.45,
"description": "Radiata Pine AC Ext 1/2 4X8"
},
{
"qty": 4,
"amount": 396.6,
"unit_price": 99.15,
"description": "HDF ULTRACORE 3/4 4X8 MDF 2S 48.5 X 96.5"
},
{
"qty": 1,
"amount": 32.5,
"unit_price": 32.5,
"description": "Delivery Charge"
}
],
"vendor_name": "Industrial Lumber & Plywood",
"invoice_date": "2025-01-09",
"project_name": "135 Bentwood Drive",
"document_type": "invoice",
"invoice_number": "47118-00",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_d10cc7748ed54fb89a7158c2865ca47b",
"source": "make.com",
"run_key": "05-11-2026-024",
"make_trace_id": "make-20260511_165613_451",
"source_file_name": "Industrial Lumber Invoice_47118-00.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industrial Lumber Invoice_47118-00.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj4A",
"source_dropbox_rev": "0165191d090ee5c00000003549f4393",
"source_content_hash": "1132f7ad1aa18c667ed4636d88c0a9da5630107571f97831273a080394e0787e",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industrial Lumber Invoice_47118-00.pdf",
"processing_dropbox_rev": "0165191d3df25e700000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Industrial Lumber Invoice_47118-00.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industrial Lumber Invoice_47118-00.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industrial Lumber Invoice_47118-00.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-024-INV-005",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "5626",
"make_trace_id": "make-20260511_165613_451",
"output_tokens": "1279",
"bill_import_id": "bill_79fa0aaaa8374ecabaac96b9b34f6ab8",
"source_file_name": "Industrial Lumber Invoice_47118-00.pdf",
"claude_message_id": "msg_01TvRNoRNA5t5vuKPr6ck3Hn"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "5171.19",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-024-INV-005",
"vendor_name": "Industrial Lumber & Plywood",
"invoice_date": "2025-01-09",
"make_trace_id": "make-20260511_165613_451",
"bill_import_id": "bill_79fa0aaaa8374ecabaac96b9b34f6ab8",
"invoice_number": "47118-00",
"final_file_name": "Industrial Lumber Invoice_47118-00_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Industrial Lumber Invoice_47118-00_VALIDATION-FAILED.pdf",
"source_file_name": "Industrial Lumber Invoice_47118-00.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industrial Lumber Invoice_47118-00.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/7e27yen9muhagd1yy1n6c/Industrial-Lumber-Invoice_47118-00_VALIDATION-FAILED.pdf?rlkey=zvoeq6mrscqipzkr299eifhi4&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industrial Lumber Invoice_47118-00.pdf"
}