Invoice Record

05-11-2026-024-INV-006

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

228911

Total

$14,243.61

Invoice data

Detected vendor: Donnelly Stucco and Exteriors
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/13/2025
Due date: 02/12/2025
Vendor terms: Due on receipt
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Donnely_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-024-INV-006
Run ID: 05-11-2026-024
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Donnely.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice date is 01/13/2025, which is a prior year relative to processing year 2026. This appears intentional as the invoice is clearly printed with a 2025 date. No tax or shipping charges. Credit card payments incur a 3% surcharge per vendor note.",
  "terms": "Due on receipt",
  "total": 14243.61,
  "due_date": null,
  "shipping": 0,
  "subtotal": 14243.61,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 12590,
      "unit_price": 12590,
      "description": "02.5 Stucco Finish/Job Completion - Contract Completion - stucco services around exterior back wall (all 3 sides of back addition) and roof services"
    },
    {
      "qty": 1,
      "amount": 203.61,
      "unit_price": 203.61,
      "description": "01.2 Building Permits - Building Permits"
    },
    {
      "qty": 1,
      "amount": 1450,
      "unit_price": 1450,
      "description": "03.2 Complete - Add for heat and cover expenses"
    }
  ],
  "vendor_name": "Donnelly Stucco and Exteriors",
  "invoice_date": "2025-01-13",
  "project_name": "2024 Donnelly Jobs:24D450 BP JKath Design 2258 St. Clair Ave",
  "document_type": "invoice",
  "invoice_number": "228911",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_d10cc7748ed54fb89a7158c2865ca47b",
  "source": "make.com",
  "run_key": "05-11-2026-024",
  "make_trace_id": "make-20260511_165613_451",
  "source_file_name": "Donnely.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Donnely.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj4Q",
  "source_dropbox_rev": "0165191d092c5c400000003549f4393",
  "source_content_hash": "08da9fe5d33bc2d0c5f448851ecad9c2ab715c1a25e5631d45e78284ed83818e",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Donnely.pdf",
  "processing_dropbox_rev": "0165191d57209c700000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Donnely.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Donnely.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Donnely.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-024-INV-006",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3218",
  "make_trace_id": "make-20260511_165613_451",
  "output_tokens": "480",
  "bill_import_id": "bill_33ac84370f3e4bd898ba388eecdcc9b0",
  "source_file_name": "Donnely.pdf",
  "claude_message_id": "msg_014JMe2j9hzSgDsNr65PsHdy"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "14243.61",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-024-INV-006",
  "vendor_name": "Donnelly Stucco and Exteriors",
  "invoice_date": "2025-01-13",
  "make_trace_id": "make-20260511_165613_451",
  "bill_import_id": "bill_33ac84370f3e4bd898ba388eecdcc9b0",
  "invoice_number": "228911",
  "final_file_name": "Donnely_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Donnely_VALIDATION-FAILED.pdf",
  "source_file_name": "Donnely.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Donnely.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/cns0rutxi0q5r2d7ggkwh/Donnely_VALIDATION-FAILED.pdf?rlkey=a3norx1m31jt2bn7o4u1vdn1j&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Donnely.pdf"
}