Invoice Record

05-11-2026-024-INV-008

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

919

Total

$395.00

Invoice data

Detected vendor: Schroeder Construction Services
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/13/2025
Due date: 02/12/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Inv_919_from_Schroeder_Construction_Services_256320_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-024-INV-008
Run ID: 05-11-2026-024
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Inv_919_from_Schroeder_Construction_Services_256320.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice date is 1/13/2025, which predates the 2026 processing batch. This appears to be a 2025 invoice submitted late or included in a 2026 batch; human review recommended to confirm correct period. Project address 'Eden Pararie' on invoice appears to be a misspelling of 'Eden Prairie' — corrected in extracted data. No payment terms or due date stated.",
  "terms": null,
  "total": 395,
  "due_date": null,
  "shipping": 0,
  "subtotal": 395,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 395,
      "unit_price": 395,
      "description": "20 Yard Dumpster 8701 Bentwood Dr Eden Prairie MN"
    }
  ],
  "vendor_name": "Schroeder Construction Services",
  "invoice_date": "2025-01-13",
  "project_name": "8701 Bentwood Dr Eden Prairie MN",
  "document_type": "invoice",
  "invoice_number": "919",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_d10cc7748ed54fb89a7158c2865ca47b",
  "source": "make.com",
  "run_key": "05-11-2026-024",
  "make_trace_id": "make-20260511_165613_451",
  "source_file_name": "Inv_919_from_Schroeder_Construction_Services_256320.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Inv_919_from_Schroeder_Construction_Services_256320.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj5Q",
  "source_dropbox_rev": "0165191d097cba600000003549f4393",
  "source_content_hash": "4fd60a64d41f22530be8f6363be884e7b92c0c201dbf46e373931ee5eb5d2816",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Inv_919_from_Schroeder_Construction_Services_256320.pdf",
  "processing_dropbox_rev": "0165191d6dc1fe500000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Inv_919_from_Schroeder_Construction_Services_256320.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Inv_919_from_Schroeder_Construction_Services_256320.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Inv_919_from_Schroeder_Construction_Services_256320.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-024-INV-008",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3012",
  "make_trace_id": "make-20260511_165613_451",
  "output_tokens": "368",
  "bill_import_id": "bill_2e8c84f6afe648ae875a8868ee1a9509",
  "source_file_name": "Inv_919_from_Schroeder_Construction_Services_256320.pdf",
  "claude_message_id": "msg_01LTvywWhaBG6xvHDq2eb4bA"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "395",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-024-INV-008",
  "vendor_name": "Schroeder Construction Services",
  "invoice_date": "2025-01-13",
  "make_trace_id": "make-20260511_165613_451",
  "bill_import_id": "bill_2e8c84f6afe648ae875a8868ee1a9509",
  "invoice_number": "919",
  "final_file_name": "Inv_919_from_Schroeder_Construction_Services_256320_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Inv_919_from_Schroeder_Construction_Services_256320_VALIDATION-FAILED.pdf",
  "source_file_name": "Inv_919_from_Schroeder_Construction_Services_256320.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Inv_919_from_Schroeder_Construction_Services_256320.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/93qrqayrtwv1sab27hub6/Inv_919_from_Schroeder_Construction_Services_256320_VALIDATION-FAILED.pdf?rlkey=76v61w74sov64w7m25rnga3n8&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Inv_919_from_Schroeder_Construction_Services_256320.pdf"
}