JkathBusiness Portal

Invoice Record

05-11-2026-024-INV-011

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

918

Total

$1,990.00

Invoice data

Detected vendor
Schroeder Construction Services
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
01/13/2025
Due date
02/12/2025
Vendor terms
Not set
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Invoice date is before the processing year. Check whether Claude read the date correctly.
View Invoice in Dropbox

Processing Context

Invoice ID
05-11-2026-024-INV-011
Run ID
05-11-2026-024
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Inv_918_from_Schroeder_Construction_Services_256320.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice date is 1/13/2025 as clearly printed. No payment terms or due date stated. Project address 5503 Lakeview Drive Edina MN is consistent across all line items and used as project name. First line item includes 'MSW' designation which may indicate mixed solid waste disposal type.",
  "terms": null,
  "total": 1990,
  "due_date": null,
  "shipping": 0,
  "subtotal": 1990,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.95,
    "project_name": 0.97,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 725,
      "unit_price": 725,
      "description": "20 Yard Dumpster MSW 5503 Lakeview Drive Edina MN"
    },
    {
      "qty": 2,
      "amount": 790,
      "unit_price": 395,
      "description": "20 Yard Dumpster 5503 Lakeview Drive Edina MN"
    },
    {
      "qty": 1,
      "amount": 475,
      "unit_price": 475,
      "description": "30 Yard Dumpster 5503 Lakeview Drive Edina MN"
    }
  ],
  "vendor_name": "Schroeder Construction Services",
  "invoice_date": "2025-01-13",
  "project_name": "5503 Lakeview Drive Edina MN",
  "document_type": "invoice",
  "invoice_number": "918",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_d10cc7748ed54fb89a7158c2865ca47b",
  "source": "make.com",
  "run_key": "05-11-2026-024",
  "make_trace_id": "make-20260511_165613_451",
  "source_file_name": "Inv_918_from_Schroeder_Construction_Services_256320.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Inv_918_from_Schroeder_Construction_Services_256320.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj6Q",
  "source_dropbox_rev": "0165191d09d001e00000003549f4393",
  "source_content_hash": "6a795ab502c1cec655fdf7067c6bf36f2b93216d26bf17e8bc276bfee0fa6c3b",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Inv_918_from_Schroeder_Construction_Services_256320.pdf",
  "processing_dropbox_rev": "0165191d8f07f5f00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Inv_918_from_Schroeder_Construction_Services_256320.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Inv_918_from_Schroeder_Construction_Services_256320.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Inv_918_from_Schroeder_Construction_Services_256320.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-024-INV-011",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3082",
  "make_trace_id": "make-20260511_165613_451",
  "output_tokens": "465",
  "bill_import_id": "bill_1f2cb35f570d4cd6867bfc12a9643ef0",
  "source_file_name": "Inv_918_from_Schroeder_Construction_Services_256320.pdf",
  "claude_message_id": "msg_01Vt7KzGr7jfaqj5Lnpfrn5b"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload
{
  "total": "1990",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-024-INV-011",
  "vendor_name": "Schroeder Construction Services",
  "invoice_date": "2025-01-13",
  "make_trace_id": "make-20260511_165613_451",
  "bill_import_id": "bill_1f2cb35f570d4cd6867bfc12a9643ef0",
  "invoice_number": "918",
  "final_file_name": "Inv_918_from_Schroeder_Construction_Services_256320_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Inv_918_from_Schroeder_Construction_Services_256320_VALIDATION-FAILED.pdf",
  "source_file_name": "Inv_918_from_Schroeder_Construction_Services_256320.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Inv_918_from_Schroeder_Construction_Services_256320.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/s0griv0thspi6o5nmx5nw/Inv_918_from_Schroeder_Construction_Services_256320_VALIDATION-FAILED.pdf?rlkey=ou5c9zlrpzdp34d5pu3o23mx8&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Inv_918_from_Schroeder_Construction_Services_256320.pdf"
}