Invoice Record

05-11-2026-025-INV-001

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

S1591749.002

Total

$13,697.00

Invoice data

Detected vendor: All Inc
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/21/2025
Due date: 02/20/2025
Vendor terms: BC Net.20
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: All inc S1591749-0001_5722_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-025-INV-001
Run ID: 05-11-2026-025
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: All inc S1591749-0001_5722.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Invoice is from All Inc. (The appliance & cabinet destination), St Paul Showroom, 185 W Plato Blvd, Saint Paul, MN 55107. Bill-to is JKATH LLC - TAX EXEMPT; ship-to is Luisa Peterson at 2258 St Clair Ave, Saint Paul, MN 55105. Several delivery line items (DLVR- UNCRATE/SET BUILT-IN REFRIGERATOR, DLVR- DROP DELIVERY DISHWASHER, DLVR- DROP DELIVERY COMPACT APPLIANCE) were excluded from line_items as they have $0.00 charges. Sales tax is $0.00 (customer is tax exempt). Invoice due date explicitly stated as 02/20/25. A handwritten signature ('Na Heitie') appears on page 2, likely an acknowledgment of receipt.",
  "terms": "BC Net.20",
  "total": 13697,
  "due_date": "2025-02-20",
  "shipping": 0,
  "subtotal": 13697,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.95,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 9799,
      "unit_price": 9799,
      "description": "DET3050CI/R SUBZERO 30\" REFRIG/FREEZER TALL; RIGHT HINGE; ICEMAKER; (PANEL/HANDLE REQUIRED) *SPECIAL ORDER ITEM - NO RETURNS* Procurred Product Serial#: 24540564"
    },
    {
      "qty": 1,
      "amount": 2549,
      "unit_price": 2549,
      "description": "DW2450 COVE DISHWASHER; REQUIRES PANEL & HANDLE; (OVERLAY) *SPECIAL ORDER ITEM - NO RETURNS* Procurred Product Serial#: 20154381"
    },
    {
      "qty": 1,
      "amount": 1349,
      "unit_price": 1349,
      "description": "PRB24C01CPG ZEPHYR 24\" PRESRV BEVERAGE CENTER COMPACT SINGLE ZONE (PANEL READY); HANDLE NOT INCLUDED *SPECIAL ORDER ITEM - NO RETURNS* Serial#: 1308043JYS"
    }
  ],
  "vendor_name": "All Inc",
  "invoice_date": "2025-01-21",
  "project_name": "2258 ST CLAIR AVE",
  "document_type": "invoice",
  "invoice_number": "S1591749.002",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_621aba8e9691401094ff0b96e51189b2",
  "source": "make.com",
  "run_key": "05-11-2026-025",
  "make_trace_id": "make-20260511_165906_214",
  "source_file_name": "All inc S1591749-0001_5722.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/All inc S1591749-0001_5722.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjzA",
  "source_dropbox_rev": "0165191da8faa6000000003549f4393",
  "source_content_hash": "8e243516eb57cea5a643584c0cbe371d1b4ab7d3330fb492c27b3fd0420ef729",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/All inc S1591749-0001_5722.pdf",
  "processing_dropbox_rev": "0165191db19a0ec00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "All inc S1591749-0001_5722.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/All inc S1591749-0001_5722.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/All inc S1591749-0001_5722.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-025-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4444",
  "make_trace_id": "make-20260511_165906_214",
  "output_tokens": "747",
  "bill_import_id": "bill_c6f064bfb1ee4b11b0f86f323afd2a10",
  "source_file_name": "All inc S1591749-0001_5722.pdf",
  "claude_message_id": "msg_01TZhA2AiG4LmySBstdCqjsy"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "13697",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-025-INV-001",
  "vendor_name": "All Inc",
  "invoice_date": "2025-01-21",
  "make_trace_id": "make-20260511_165906_214",
  "bill_import_id": "bill_c6f064bfb1ee4b11b0f86f323afd2a10",
  "invoice_number": "S1591749.002",
  "final_file_name": "All inc S1591749-0001_5722_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/All inc S1591749-0001_5722_VALIDATION-FAILED.pdf",
  "source_file_name": "All inc S1591749-0001_5722.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/All inc S1591749-0001_5722.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/fds50i1qyavmdgpx08tsv/All-inc-S1591749-0001_5722_VALIDATION-FAILED.pdf?rlkey=uhh9othcddk3sknpuqcr9fajc&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/All inc S1591749-0001_5722.pdf"
}