Invoice Record
05-11-2026-025-INV-004
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
2501-945689
Total
$177.79
Invoice data
- Detected vendor
- Dakota County Lumber
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 01/20/2025
- Due date
- 02/19/2025
- Vendor terms
- Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-025-INV-004
- Run ID
- 05-11-2026-025
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Dakota County Lumber 2501-945689.pdf
Stored payloads
Claude parse payload
{
"tax": 13.69,
"notes": "Invoice date is 2025-01-20, which predates the 2026 processing year batch. This appears to be a legitimate 2025 invoice being processed in 2026. The project name 'ST CLAIR' is derived from the ship-to location 'JKATH DESIGN BUILD/ST CLAIR' at 2258 St Clair Ave, St Paul MN. The internal order reference is 2410-938858 and the Bayer PO# is 506371HH. Delivery and trip charge are included as line items within the subtotal, so shipping is set to 0. Account number 534, Job 34. Buyer signature: Jesse Kath.",
"terms": "Net 30",
"total": 177.79,
"due_date": null,
"shipping": 0,
"subtotal": 164.1,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.9,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 138.6,
"unit_price": 138.6,
"description": "PRE FINISHED DOOR SLAB (SO938858-001)"
},
{
"qty": 1,
"amount": 25,
"unit_price": 25,
"description": "DELIVERY TRIP CHARGE"
},
{
"qty": null,
"amount": 0.5,
"unit_price": null,
"description": "ROAD IMPROVEMENT & FOOD DELIVERY FEE (Adjustment)"
}
],
"vendor_name": "Dakota County Lumber",
"invoice_date": "2025-01-20",
"project_name": "ST CLAIR",
"document_type": "invoice",
"invoice_number": "2501-945689",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_621aba8e9691401094ff0b96e51189b2",
"source": "make.com",
"run_key": "05-11-2026-025",
"make_trace_id": "make-20260511_165906_214",
"source_file_name": "Dakota County Lumber 2501-945689.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota County Lumber 2501-945689.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjzw",
"source_dropbox_rev": "0165191da9580e100000003549f4393",
"source_content_hash": "3ce4fde70725b9362a07848cdc8db8cdf87109a2e72d8e1900f94dc14d5f1c81",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota County Lumber 2501-945689.pdf",
"processing_dropbox_rev": "0165191de0ceeeb00000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Dakota County Lumber 2501-945689.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota County Lumber 2501-945689.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota County Lumber 2501-945689.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-025-INV-004",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3362",
"make_trace_id": "make-20260511_165906_214",
"output_tokens": "513",
"bill_import_id": "bill_b32ec1c2ffaa49db9f2333233beeb989",
"source_file_name": "Dakota County Lumber 2501-945689.pdf",
"claude_message_id": "msg_01JBkkshT6Tgvrou6VJugeTL"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "177.79",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-025-INV-004",
"vendor_name": "Dakota County Lumber",
"invoice_date": "2025-01-20",
"make_trace_id": "make-20260511_165906_214",
"bill_import_id": "bill_b32ec1c2ffaa49db9f2333233beeb989",
"invoice_number": "2501-945689",
"final_file_name": "Dakota County Lumber 2501-945689_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Dakota County Lumber 2501-945689_VALIDATION-FAILED.pdf",
"source_file_name": "Dakota County Lumber 2501-945689.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota County Lumber 2501-945689.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/zvkzhfogp4zlyg6pp8jpr/Dakota-County-Lumber-2501-945689_VALIDATION-FAILED.pdf?rlkey=zw7e3b5ktv0g1pv0eepodw6ux&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota County Lumber 2501-945689.pdf"
}