Invoice Record

05-11-2026-025-INV-005

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

800997191

Total

$321.86

Invoice data

Detected vendor: Hardware Distributors
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/21/2025
Due date: 02/20/2025
Vendor terms: 1%-10th Net 30
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: HDLInvoice 800997191_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-025-INV-005
Run ID: 05-11-2026-025
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: HDLInvoice 800997191.pdf

Stored payloads

Claude parse payload

{
  "tax": 24.2,
  "notes": "Customer PO No is listed as 'YorkVeneer', used as project_name. Y BOX CHARGE line item has $0.00 extension and was excluded from line_items. Freight of $18.38 is listed separately outside subtotal and captured in shipping field. Invoice date is 2025-01-21; note this invoice is dated 2025, not 2026, which may be expected for a backlog batch.",
  "terms": "1%-10th Net 30",
  "total": 321.86,
  "due_date": "2025-02-28",
  "shipping": 18.38,
  "subtotal": 279.28,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 2,
      "amount": 257.28,
      "unit_price": 128.64,
      "description": "ETVWORT 4X8 2PLY SH - 4ftx8ft 2Ply Veneer Wht Oak Rift"
    },
    {
      "qty": 1000,
      "amount": 22,
      "unit_price": 0.022,
      "description": "SCUS8X112F EA - 8x112in Ultimate Square Drive"
    }
  ],
  "vendor_name": "Hardware Distributors",
  "invoice_date": "2025-01-21",
  "project_name": "YorkVeneer",
  "document_type": "invoice",
  "invoice_number": "800997191",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_621aba8e9691401094ff0b96e51189b2",
  "source": "make.com",
  "run_key": "05-11-2026-025",
  "make_trace_id": "make-20260511_165906_214",
  "source_file_name": "HDLInvoice 800997191.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800997191.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj0A",
  "source_dropbox_rev": "0165191da974d6400000003549f4393",
  "source_content_hash": "03495e181de0d446ab26f0bc7a37e27247c3664a12a23c6cae12c3ad7eddaf51",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800997191.pdf",
  "processing_dropbox_rev": "0165191dee48c7f00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "HDLInvoice 800997191.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800997191.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800997191.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-025-INV-005",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3360",
  "make_trace_id": "make-20260511_165906_214",
  "output_tokens": "459",
  "bill_import_id": "bill_9aeddda711f246c0853897a4262b2ec1",
  "source_file_name": "HDLInvoice 800997191.pdf",
  "claude_message_id": "msg_01DQhzcUWAYZ9RXmtxyasRCs"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "321.86",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-025-INV-005",
  "vendor_name": "Hardware Distributors",
  "invoice_date": "2025-01-21",
  "make_trace_id": "make-20260511_165906_214",
  "bill_import_id": "bill_9aeddda711f246c0853897a4262b2ec1",
  "invoice_number": "800997191",
  "final_file_name": "HDLInvoice 800997191_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/HDLInvoice 800997191_VALIDATION-FAILED.pdf",
  "source_file_name": "HDLInvoice 800997191.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800997191.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/6srf4uuqgsoav6infi5s8/HDLInvoice-800997191_VALIDATION-FAILED.pdf?rlkey=f3me7cj0it57xxsug8ovxylng&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800997191.pdf"
}