Invoice Record
05-11-2026-025-INV-007
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
S1592253.001
Total
$9,437.16
Invoice data
- Detected vendor
- All Inc.
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 01/21/2025
- Due date
- 02/20/2025
- Vendor terms
- BC Net.20
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-025-INV-007
- Run ID
- 05-11-2026-025
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- All inc S1592253-0001_5722.pdf
Stored payloads
Claude parse payload
{
"tax": 848.16,
"notes": "Invoice is from All Inc. (The appliance & cabinet destination), St. Paul Showroom location. Ship-to is JKATH LLC / LUISA PETERSON at 2258 ST CLAIR AVE, SAINT PAUL, MN 55105, used as project name. Customer order number is also listed as '2258 ST CLAIR AVE'. Salesperson: Alana Wynne. Order date: 08/13/24. Ship date: 01/21/25. Note shipping instructions reference ship with S1591749. Zero-dollar line items (knob kit and delivery/uncrate) are included for completeness but excluded from subtotal calculation. Invoice due date explicitly stated as 02/20/25.",
"terms": "BC Net.20",
"total": 9437.16,
"due_date": "2025-02-20",
"shipping": 0,
"subtotal": 8589,
"confidence": {
"total": 0.99,
"vendor_name": 0.95,
"invoice_date": 0.99,
"project_name": 0.92,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 1,
"amount": 8589,
"unit_price": 8589,
"description": "GR364G WOLF 36\" GAS RANGE; 4 BURNER; GRIDDLE; NAT GAS; RED KNOBS; (STAINLESS) *SPECIAL ORDER ITEM - NO RETURNS* Procurred Product"
},
{
"qty": 1,
"amount": 0,
"unit_price": 0,
"description": "822195 WOLF KNOB KIT; (STAINLESS) 36\" GAS RANGE *SPECIAL ORDER ITEM - NO RETURNS* Procurred Product"
},
{
"qty": 1,
"amount": 0,
"unit_price": 0,
"description": "DLVR- UNCRATE/SET (RANGE) / RANGE & STST KNOB SET"
}
],
"vendor_name": "All Inc.",
"invoice_date": "2025-01-21",
"project_name": "2258 ST CLAIR AVE",
"document_type": "invoice",
"invoice_number": "S1592253.001",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_621aba8e9691401094ff0b96e51189b2",
"source": "make.com",
"run_key": "05-11-2026-025",
"make_trace_id": "make-20260511_165906_214",
"source_file_name": "All inc S1592253-0001_5722.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/All inc S1592253-0001_5722.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj0Q",
"source_dropbox_rev": "0165191da9b362600000003549f4393",
"source_content_hash": "92fe28461400e954b0e32a817e4c8dd6cd51cd3a5518751657e9ef67b3e8dd48",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/All inc S1592253-0001_5722.pdf",
"processing_dropbox_rev": "0165191e053075300000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "All inc S1592253-0001_5722.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/All inc S1592253-0001_5722.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/All inc S1592253-0001_5722.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-025-INV-007",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "2892",
"make_trace_id": "make-20260511_165906_214",
"output_tokens": "650",
"bill_import_id": "bill_7bb719d0d7154f41be4e402ef343d6cd",
"source_file_name": "All inc S1592253-0001_5722.pdf",
"claude_message_id": "msg_01YEay22HpP5NW312esPFGqs"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "9437.16",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-025-INV-007",
"vendor_name": "All Inc.",
"invoice_date": "2025-01-21",
"make_trace_id": "make-20260511_165906_214",
"bill_import_id": "bill_7bb719d0d7154f41be4e402ef343d6cd",
"invoice_number": "S1592253.001",
"final_file_name": "All inc S1592253-0001_5722_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/All inc S1592253-0001_5722_VALIDATION-FAILED.pdf",
"source_file_name": "All inc S1592253-0001_5722.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/All inc S1592253-0001_5722.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/2fgp13tos5frdx05cps8z/All-inc-S1592253-0001_5722_VALIDATION-FAILED.pdf?rlkey=vssxpum80wn2rfsa223kxi0wo&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/All inc S1592253-0001_5722.pdf"
}