Invoice Record
05-11-2026-025-INV-008
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
INV-103979
Total
$11,518.25
Invoice data
- Detected vendor
- Granite-Tops
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 01/21/2025
- Due date
- 02/20/2025
- Vendor terms
- Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-025-INV-008
- Run ID
- 05-11-2026-025
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Granite Tops INV 103979.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "Invoice is dated 2025-01-21, which is prior to the 2026 processing year. This appears to be a legitimate 2025 invoice being processed in 2026. The 'Kitchen Subtotal' line shown on the invoice (11,208.25) appears to be a running subtotal label rather than a separate charge and was not double-counted. Line items with $0.00 amounts (1/8\" Round Edge entries) were excluded from line_items. Two separate fuel surcharges of $30.00 each are listed for the two field measure trips. Total amount due is $11,518.25.",
"terms": "Net 30",
"total": 11518.25,
"due_date": "2025-02-20",
"shipping": 0,
"subtotal": 11518.25,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": null,
"amount": 2209.5,
"unit_price": null,
"description": "KITCHEN PERIMETER - Quartzite Countertops: Bianco Superiore (3cm) Honed"
},
{
"qty": null,
"amount": 2700.5,
"unit_price": null,
"description": "KITCHEN PERIMETER - 3cm thick Full Height Back Splash"
},
{
"qty": null,
"amount": 4050.75,
"unit_price": null,
"description": "KITCHEN ISLAND - Natural Stone Countertops (3cm): Bianco Superiore Honed Quartzite, 1/8\" Round Edge"
},
{
"qty": null,
"amount": 200,
"unit_price": null,
"description": "KITCHEN ISLAND - Undermount Sink Finishing (Does not include sink)"
},
{
"qty": null,
"amount": 1473,
"unit_price": null,
"description": "DRY BAR COUNTERTOP - Natural Stone Countertops (3cm): Bianco Superiore Honed Quartzite, 1/8\" Round Edge, No Backsplash"
},
{
"qty": null,
"amount": 372,
"unit_price": null,
"description": "POWDER BATH VANITY - Natural Stone Countertops (3cm): Bianco Superiore Honed Quartzite"
},
{
"qty": null,
"amount": 150,
"unit_price": null,
"description": "POWDER BATH VANITY - Undermount Sink Finishing (Does not include sink)"
},
{
"qty": null,
"amount": 52.5,
"unit_price": null,
"description": "POWDER BATH VANITY - 3cm thick Up to 3\" Back Splash (Back only)"
},
{
"qty": null,
"amount": 125,
"unit_price": null,
"description": "Field Measure and Delivery: Includes initial field measure and install"
},
{
"qty": null,
"amount": 30,
"unit_price": null,
"description": "Fuel surcharge (initial field measure)"
},
{
"qty": null,
"amount": 125,
"unit_price": null,
"description": "Field Measure and Delivery: Includes a second field measure and install for custom height backsplash"
},
{
"qty": null,
"amount": 30,
"unit_price": null,
"description": "Fuel surcharge (second field measure)"
}
],
"vendor_name": "Granite-Tops",
"invoice_date": "2025-01-21",
"project_name": "St. Clair Avenue",
"document_type": "invoice",
"invoice_number": "INV-103979",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_621aba8e9691401094ff0b96e51189b2",
"source": "make.com",
"run_key": "05-11-2026-025",
"make_trace_id": "make-20260511_165906_214",
"source_file_name": "Granite Tops INV 103979.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Granite Tops INV 103979.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjwg",
"source_dropbox_rev": "0165191da9d035300000003549f4393",
"source_content_hash": "8731643babe3013814e3c54a0da78919e09f217e2d4eda666173eecf106773da",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Granite Tops INV 103979.pdf",
"processing_dropbox_rev": "0165191e160801600000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Granite Tops INV 103979.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Granite Tops INV 103979.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Granite Tops INV 103979.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-025-INV-008",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "5189",
"make_trace_id": "make-20260511_165906_214",
"output_tokens": "994",
"bill_import_id": "bill_9bf7c39a940b4a7fa0b3408c45ff9a73",
"source_file_name": "Granite Tops INV 103979.pdf",
"claude_message_id": "msg_017Nd3qAkpxBEW9ukZuZdq8W"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "11518.25",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-025-INV-008",
"vendor_name": "Granite-Tops",
"invoice_date": "2025-01-21",
"make_trace_id": "make-20260511_165906_214",
"bill_import_id": "bill_9bf7c39a940b4a7fa0b3408c45ff9a73",
"invoice_number": "INV-103979",
"final_file_name": "Granite Tops INV 103979_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Granite Tops INV 103979_VALIDATION-FAILED.pdf",
"source_file_name": "Granite Tops INV 103979.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Granite Tops INV 103979.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/4up2hnn8164xomtcagocj/Granite-Tops-INV-103979_VALIDATION-FAILED.pdf?rlkey=6ifwu4bw3cyk9ma4ynlzj2x48&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Granite Tops INV 103979.pdf"
}