Invoice Record

05-11-2026-025-INV-009

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

2501-945927

Total

$435.38

Invoice data

Detected vendor: Dakota County Lumber
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/23/2025
Due date: 02/22/2025
Vendor terms: Net 30
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Dakota Cty Lumber 2501-945927_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-025-INV-009
Run ID: 05-11-2026-025
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Dakota Cty Lumber 2501-945927.pdf

Stored payloads

Claude parse payload

{
  "tax": 32.2,
  "notes": "Invoice date is 2025-01-23 as clearly printed. This invoice is for processing year 2025, not 2026. Project name derived from job name 'BENTWOOD' (JKATH DESIGN BUILD/BENTWOOD, 8701 BENTWOOD DR, EDEN PRAIRIE MN 55344). Internal order reference is 2501-945698. Customer PO# 511126HH (BAYER). Delivery charge is included as a line item and in the subtotal, so shipping is set to 0. Tax rate shown as 8.525% on 11 taxable items. Payment method is Charge to Account for $435.38. Signed by JESSE KATH.",
  "terms": "Net 30",
  "total": 435.38,
  "due_date": null,
  "shipping": 0,
  "subtotal": 403.18,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.9,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 24,
      "amount": 223.68,
      "unit_price": 9.32,
      "description": "113C PINE CASING-7'(11/16\"X2-1/4\") - SO945698-000"
    },
    {
      "qty": 100,
      "amount": 154,
      "unit_price": 1.54,
      "description": "206A PRIMED POPLAR BASE(3/8\"X2-3/4\") - SO945698-001"
    },
    {
      "qty": 1,
      "amount": 25,
      "unit_price": 25,
      "description": "DELIVERY TRIP CHARGE"
    },
    {
      "qty": null,
      "amount": 0.5,
      "unit_price": null,
      "description": "ROAD IMPROVEMENT & FOOD DEL. FEE (Adjustment)"
    }
  ],
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2025-01-23",
  "project_name": "BENTWOOD",
  "document_type": "invoice",
  "invoice_number": "2501-945927",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_621aba8e9691401094ff0b96e51189b2",
  "source": "make.com",
  "run_key": "05-11-2026-025",
  "make_trace_id": "make-20260511_165906_214",
  "source_file_name": "Dakota Cty Lumber 2501-945927.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2501-945927.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj0g",
  "source_dropbox_rev": "0165191da9ebc0c00000003549f4393",
  "source_content_hash": "a27de4d2078af5606bcb55a37de667ecc6ae18a9acfeeff6c812644bebe94b93",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2501-945927.pdf",
  "processing_dropbox_rev": "0165191e281557f00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Dakota Cty Lumber 2501-945927.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2501-945927.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2501-945927.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-025-INV-009",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3466",
  "make_trace_id": "make-20260511_165906_214",
  "output_tokens": "591",
  "bill_import_id": "bill_f0a99d423fed488e9cf0f8f26d124232",
  "source_file_name": "Dakota Cty Lumber 2501-945927.pdf",
  "claude_message_id": "msg_01LHGLe7pk8vsnPA1zeEH5HF"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "435.38",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-025-INV-009",
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2025-01-23",
  "make_trace_id": "make-20260511_165906_214",
  "bill_import_id": "bill_f0a99d423fed488e9cf0f8f26d124232",
  "invoice_number": "2501-945927",
  "final_file_name": "Dakota Cty Lumber 2501-945927_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Dakota Cty Lumber 2501-945927_VALIDATION-FAILED.pdf",
  "source_file_name": "Dakota Cty Lumber 2501-945927.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2501-945927.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/hd3au14jt55z5l3f33gnk/Dakota-Cty-Lumber-2501-945927_VALIDATION-FAILED.pdf?rlkey=fzf3hb48eii7pqk0yqg529yjj&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2501-945927.pdf"
}