Invoice Record
05-11-2026-025-INV-010
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
800995798
Total
$2,452.77
Invoice data
- Detected vendor
- Hardware Distributors
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 01/17/2025
- Due date
- 02/16/2025
- Vendor terms
- 1%-10th Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-025-INV-010
- Run ID
- 05-11-2026-025
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- HDLInvoice 800995798.pdf
Stored payloads
Claude parse payload
{
"tax": 184.34,
"notes": "Customer PO No '135 Bentwood' used as project name. Invoice is 3 pages. Taxable subtotal: $2,268.43; Sales Tax: $184.34; Freight: $0.00; Total Due: $2,452.77. Discount due date is 2/10/2025 (1% discount if paid by that date). Ship via TRUCK, shipped 1/17/2025.",
"terms": "1%-10th Net 30",
"total": 2452.77,
"due_date": "2025-02-28",
"shipping": 0,
"subtotal": 2268.43,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.99,
"project_name": 0.95,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 560,
"amount": 54.88,
"unit_price": 0.098,
"description": "Soft Bumper 1/8in x 1/2in dia CLEAR (3MSJ6512)"
},
{
"qty": 288,
"amount": 11.23,
"unit_price": 0.039,
"description": "CLEAR Pad 1/8x3/8D Soft Durometer (BUBS 10SD)"
},
{
"qty": 2,
"amount": 192.68,
"unit_price": 96.34,
"description": "4ftx8ft 2PlyVeneer Wht Oak Face Cut - NEEDS BOX CHARGE (ETVWOFC 4X8 2PLY)"
},
{
"qty": 12,
"amount": 214.44,
"unit_price": 17.87,
"description": "18 Tndm SoftCl 5/8mat Fullext 100lb 6-7X58F NI (B563H 4570B)"
},
{
"qty": 19,
"amount": 349.41,
"unit_price": 18.39,
"description": "21 Tndm SoftCl 5/8mat Fullext 100lb 6-7X58F NI (B563H 5330B)"
},
{
"qty": 4,
"amount": 7.84,
"unit_price": 1.96,
"description": "Keku PushOn Fit SystemScrw BK asbly - SEND 1 MALE & 1 FEMALE (H262.50.322)"
},
{
"qty": 1,
"amount": 217.84,
"unit_price": 217.84,
"description": "35Qt Sgl BM/DM Maple SoftCL SLVR (RS4WCSC.1535DM19)"
},
{
"qty": 1,
"amount": 261.9,
"unit_price": 261.9,
"description": "35Qt Dbl BM/DM Wood SoftCL SLVR Bin (RS4WCSC.1835DMND.2)"
},
{
"qty": 1,
"amount": 61.19,
"unit_price": 61.19,
"description": "Maple CutleryTray 20-5/8W to 14.25W (RS4WCT.3)"
},
{
"qty": 1,
"amount": 73.26,
"unit_price": 73.26,
"description": "Maple Knife Block Insert 18.5W x22D (RS4WKB.1)"
},
{
"qty": 1,
"amount": 101.76,
"unit_price": 101.76,
"description": "Wide Spice Drawer Tray Insert (RS4SDI.36.1)"
},
{
"qty": 1,
"amount": 63.02,
"unit_price": 63.02,
"description": "Maple UtilityTray 24W to 12W (RS4WUT.3)"
},
{
"qty": 2,
"amount": 9.16,
"unit_price": 4.58,
"description": "110 Inset Soft Close Inserta PADS (B071B3790)"
},
{
"qty": 2,
"amount": 7.52,
"unit_price": 3.76,
"description": "95 Mini Full-OL SelfCl 26mmCup Scrw 2-6x58F NI & PADS (B071T0550)"
},
{
"qty": 1,
"amount": 2.14,
"unit_price": 2.14,
"description": "Blumotion Insert F/Doors Hinge Side (B970A1002)"
},
{
"qty": 2,
"amount": 5.64,
"unit_price": 2.82,
"description": "110 Inset Self Close Inserta PADS (B071T3790)"
},
{
"qty": 44,
"amount": 250.36,
"unit_price": 5.69,
"description": "Thin Door F/Overlay Press In Hinge PADS (HT9094301)"
},
{
"qty": 2,
"amount": 12.06,
"unit_price": 6.03,
"description": "Thin Door H/Overlay Press In Hinge PADS (HT9094311)"
},
{
"qty": 2,
"amount": 15.42,
"unit_price": 7.71,
"description": "48in D-Shaped Pinion Shaft BLACK (KV8090 B48 EB)"
},
{
"qty": 4,
"amount": 65.2,
"unit_price": 16.3,
"description": "Inset Hge 1-Pr Self Close F/1in Dr (KV8085 HKEZT EB)"
},
{
"qty": 2,
"amount": 182,
"unit_price": 91,
"description": "18in 4x4 Pocket Dr Slide Pack BLACK (KV8092 P18 EB)"
},
{
"qty": 6,
"amount": 7.38,
"unit_price": 1.23,
"description": "0mm Plate No.7wood or SystemScrew 2-7X58F NI (B175H910)"
},
{
"qty": 50,
"amount": 35.5,
"unit_price": 0.71,
"description": "0MM Plate CamAdj Expando Sensys (HT9071655)"
},
{
"qty": 8,
"amount": 14.24,
"unit_price": 1.78,
"description": "Tndm Lock Device Standard L/R ASBLY L/R &4-7X12PZC (BT51.1801)"
},
{
"qty": 17,
"amount": 52.36,
"unit_price": 3.08,
"description": "Tandm LockDevice Standard L/R ASBLY L/R &4-6X58FH NI (BT51.1901)"
}
],
"vendor_name": "Hardware Distributors",
"invoice_date": "2025-01-17",
"project_name": "135 Bentwood",
"document_type": "invoice",
"invoice_number": "800995798",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_621aba8e9691401094ff0b96e51189b2",
"source": "make.com",
"run_key": "05-11-2026-025",
"make_trace_id": "make-20260511_165906_214",
"source_file_name": "HDLInvoice 800995798.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800995798.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj0w",
"source_dropbox_rev": "0165191daa0e23c00000003549f4393",
"source_content_hash": "a3816689774c70bfa6c4155a9ec6350925665239ab5399a8de1634331656ecb3",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800995798.pdf",
"processing_dropbox_rev": "0165191e36bd32a00000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "HDLInvoice 800995798.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800995798.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800995798.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-025-INV-010",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "8073",
"make_trace_id": "make-20260511_165906_214",
"output_tokens": "1875",
"bill_import_id": "bill_4b80d9e760ae47efb8d76c2b7c4161ed",
"source_file_name": "HDLInvoice 800995798.pdf",
"claude_message_id": "msg_01DzwGEJT1r1WZHVjEXW96Gk"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "2452.77",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-025-INV-010",
"vendor_name": "Hardware Distributors",
"invoice_date": "2025-01-17",
"make_trace_id": "make-20260511_165906_214",
"bill_import_id": "bill_4b80d9e760ae47efb8d76c2b7c4161ed",
"invoice_number": "800995798",
"final_file_name": "HDLInvoice 800995798_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/HDLInvoice 800995798_VALIDATION-FAILED.pdf",
"source_file_name": "HDLInvoice 800995798.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800995798.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/c31ph5l7556gh7f9ngudr/HDLInvoice-800995798_VALIDATION-FAILED.pdf?rlkey=ya8mmuseq18bzticgtqaljx19&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800995798.pdf"
}