JkathBusiness Portal

Invoice Record

05-11-2026-025-INV-010

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

Status

Validation error

Invoice

800995798

Total

$2,452.77

Invoice data

Detected vendor
Hardware Distributors
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
01/17/2025
Due date
02/16/2025
Vendor terms
1%-10th Net 30
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Invoice date is before the processing year. Check whether Claude read the date correctly.

Processing Context

Invoice ID
05-11-2026-025-INV-010
Run ID
05-11-2026-025
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
HDLInvoice 800995798.pdf
Stored payloads

Claude parse payload

{
  "tax": 184.34,
  "notes": "Customer PO No '135 Bentwood' used as project name. Invoice is 3 pages. Taxable subtotal: $2,268.43; Sales Tax: $184.34; Freight: $0.00; Total Due: $2,452.77. Discount due date is 2/10/2025 (1% discount if paid by that date). Ship via TRUCK, shipped 1/17/2025.",
  "terms": "1%-10th Net 30",
  "total": 2452.77,
  "due_date": "2025-02-28",
  "shipping": 0,
  "subtotal": 2268.43,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 560,
      "amount": 54.88,
      "unit_price": 0.098,
      "description": "Soft Bumper 1/8in x 1/2in dia CLEAR (3MSJ6512)"
    },
    {
      "qty": 288,
      "amount": 11.23,
      "unit_price": 0.039,
      "description": "CLEAR Pad 1/8x3/8D Soft Durometer (BUBS 10SD)"
    },
    {
      "qty": 2,
      "amount": 192.68,
      "unit_price": 96.34,
      "description": "4ftx8ft 2PlyVeneer Wht Oak Face Cut - NEEDS BOX CHARGE (ETVWOFC 4X8 2PLY)"
    },
    {
      "qty": 12,
      "amount": 214.44,
      "unit_price": 17.87,
      "description": "18 Tndm SoftCl 5/8mat Fullext 100lb 6-7X58F NI (B563H 4570B)"
    },
    {
      "qty": 19,
      "amount": 349.41,
      "unit_price": 18.39,
      "description": "21 Tndm SoftCl 5/8mat Fullext 100lb 6-7X58F NI (B563H 5330B)"
    },
    {
      "qty": 4,
      "amount": 7.84,
      "unit_price": 1.96,
      "description": "Keku PushOn Fit SystemScrw BK asbly - SEND 1 MALE & 1 FEMALE (H262.50.322)"
    },
    {
      "qty": 1,
      "amount": 217.84,
      "unit_price": 217.84,
      "description": "35Qt Sgl BM/DM Maple SoftCL SLVR (RS4WCSC.1535DM19)"
    },
    {
      "qty": 1,
      "amount": 261.9,
      "unit_price": 261.9,
      "description": "35Qt Dbl BM/DM Wood SoftCL SLVR Bin (RS4WCSC.1835DMND.2)"
    },
    {
      "qty": 1,
      "amount": 61.19,
      "unit_price": 61.19,
      "description": "Maple CutleryTray 20-5/8W to 14.25W (RS4WCT.3)"
    },
    {
      "qty": 1,
      "amount": 73.26,
      "unit_price": 73.26,
      "description": "Maple Knife Block Insert 18.5W x22D (RS4WKB.1)"
    },
    {
      "qty": 1,
      "amount": 101.76,
      "unit_price": 101.76,
      "description": "Wide Spice Drawer Tray Insert (RS4SDI.36.1)"
    },
    {
      "qty": 1,
      "amount": 63.02,
      "unit_price": 63.02,
      "description": "Maple UtilityTray 24W to 12W (RS4WUT.3)"
    },
    {
      "qty": 2,
      "amount": 9.16,
      "unit_price": 4.58,
      "description": "110 Inset Soft Close Inserta PADS (B071B3790)"
    },
    {
      "qty": 2,
      "amount": 7.52,
      "unit_price": 3.76,
      "description": "95 Mini Full-OL SelfCl 26mmCup Scrw 2-6x58F NI & PADS (B071T0550)"
    },
    {
      "qty": 1,
      "amount": 2.14,
      "unit_price": 2.14,
      "description": "Blumotion Insert F/Doors Hinge Side (B970A1002)"
    },
    {
      "qty": 2,
      "amount": 5.64,
      "unit_price": 2.82,
      "description": "110 Inset Self Close Inserta PADS (B071T3790)"
    },
    {
      "qty": 44,
      "amount": 250.36,
      "unit_price": 5.69,
      "description": "Thin Door F/Overlay Press In Hinge PADS (HT9094301)"
    },
    {
      "qty": 2,
      "amount": 12.06,
      "unit_price": 6.03,
      "description": "Thin Door H/Overlay Press In Hinge PADS (HT9094311)"
    },
    {
      "qty": 2,
      "amount": 15.42,
      "unit_price": 7.71,
      "description": "48in D-Shaped Pinion Shaft BLACK (KV8090 B48 EB)"
    },
    {
      "qty": 4,
      "amount": 65.2,
      "unit_price": 16.3,
      "description": "Inset Hge 1-Pr Self Close F/1in Dr (KV8085 HKEZT EB)"
    },
    {
      "qty": 2,
      "amount": 182,
      "unit_price": 91,
      "description": "18in 4x4 Pocket Dr Slide Pack BLACK (KV8092 P18 EB)"
    },
    {
      "qty": 6,
      "amount": 7.38,
      "unit_price": 1.23,
      "description": "0mm Plate No.7wood or SystemScrew 2-7X58F NI (B175H910)"
    },
    {
      "qty": 50,
      "amount": 35.5,
      "unit_price": 0.71,
      "description": "0MM Plate CamAdj Expando Sensys (HT9071655)"
    },
    {
      "qty": 8,
      "amount": 14.24,
      "unit_price": 1.78,
      "description": "Tndm Lock Device Standard L/R ASBLY L/R &4-7X12PZC (BT51.1801)"
    },
    {
      "qty": 17,
      "amount": 52.36,
      "unit_price": 3.08,
      "description": "Tandm LockDevice Standard L/R ASBLY L/R &4-6X58FH NI (BT51.1901)"
    }
  ],
  "vendor_name": "Hardware Distributors",
  "invoice_date": "2025-01-17",
  "project_name": "135 Bentwood",
  "document_type": "invoice",
  "invoice_number": "800995798",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_621aba8e9691401094ff0b96e51189b2",
  "source": "make.com",
  "run_key": "05-11-2026-025",
  "make_trace_id": "make-20260511_165906_214",
  "source_file_name": "HDLInvoice 800995798.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800995798.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj0w",
  "source_dropbox_rev": "0165191daa0e23c00000003549f4393",
  "source_content_hash": "a3816689774c70bfa6c4155a9ec6350925665239ab5399a8de1634331656ecb3",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800995798.pdf",
  "processing_dropbox_rev": "0165191e36bd32a00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "HDLInvoice 800995798.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800995798.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800995798.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-025-INV-010",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "8073",
  "make_trace_id": "make-20260511_165906_214",
  "output_tokens": "1875",
  "bill_import_id": "bill_4b80d9e760ae47efb8d76c2b7c4161ed",
  "source_file_name": "HDLInvoice 800995798.pdf",
  "claude_message_id": "msg_01DzwGEJT1r1WZHVjEXW96Gk"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload
{
  "total": "2452.77",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-025-INV-010",
  "vendor_name": "Hardware Distributors",
  "invoice_date": "2025-01-17",
  "make_trace_id": "make-20260511_165906_214",
  "bill_import_id": "bill_4b80d9e760ae47efb8d76c2b7c4161ed",
  "invoice_number": "800995798",
  "final_file_name": "HDLInvoice 800995798_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/HDLInvoice 800995798_VALIDATION-FAILED.pdf",
  "source_file_name": "HDLInvoice 800995798.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800995798.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/c31ph5l7556gh7f9ngudr/HDLInvoice-800995798_VALIDATION-FAILED.pdf?rlkey=ya8mmuseq18bzticgtqaljx19&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800995798.pdf"
}