Invoice Record
05-11-2026-025-INV-011
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
47781-00
Total
$849.21
Invoice data
- Detected vendor
- Industrial Lumber & Plywood
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 01/21/2025
- Due date
- 02/20/2025
- Vendor terms
- 1% 10 Net 30
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-025-INV-011
- Run ID
- 05-11-2026-025
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Industrial Lumber Invoice_47781-00.pdf
Stored payloads
Claude parse payload
{
"tax": 63.81,
"notes": "Delivery charge appears as a line item (product code FUEL) and is included in the subtotal; shipping field set to 0 to avoid double-counting. No project name stated on invoice. Cash discount of $7.85 applies if paid within terms (1% 10 Net 30). Invoice date is clearly printed as 2025-01-21; this predates the 2026 processing year but is taken at face value as printed.",
"terms": "1% 10 Net 30",
"total": 849.21,
"due_date": "2025-02-20",
"shipping": 0,
"subtotal": 785.4,
"confidence": {
"total": 1,
"vendor_name": 1,
"invoice_date": 1,
"project_name": 0,
"invoice_number": 1
},
"line_items": [
{
"qty": 252,
"amount": 592.2,
"unit_price": 2.35,
"description": "Oak White 4/4 Rustic 9'-10' H&M"
},
{
"qty": 252,
"amount": 50.4,
"unit_price": 0.2,
"description": "SL1E S2S 13/16 - .815"
},
{
"qty": 1,
"amount": 56.85,
"unit_price": 56.85,
"description": "Bending Stock 3/8 4X8 [8'High] 48X96 TSCA Title VI CARB"
},
{
"qty": 1,
"amount": 53.45,
"unit_price": 53.45,
"description": "Radiata Pine AC Ext 1/2 4X8"
},
{
"qty": 1,
"amount": 32.5,
"unit_price": 32.5,
"description": "Delivery Charge"
}
],
"vendor_name": "Industrial Lumber & Plywood",
"invoice_date": "2025-01-21",
"project_name": null,
"document_type": "invoice",
"invoice_number": "47781-00",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_621aba8e9691401094ff0b96e51189b2",
"source": "make.com",
"run_key": "05-11-2026-025",
"make_trace_id": "make-20260511_165906_214",
"source_file_name": "Industrial Lumber Invoice_47781-00.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industrial Lumber Invoice_47781-00.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjyQ",
"source_dropbox_rev": "0165191daa31a5600000003549f4393",
"source_content_hash": "ca63b66906187d2cff3608dcebf6290153401072da920f45a9ff9834d6491f57",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industrial Lumber Invoice_47781-00.pdf",
"processing_dropbox_rev": "0165191e5ac962100000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Industrial Lumber Invoice_47781-00.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industrial Lumber Invoice_47781-00.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industrial Lumber Invoice_47781-00.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-025-INV-011",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3423",
"make_trace_id": "make-20260511_165906_214",
"output_tokens": "577",
"bill_import_id": "bill_6400220c82b74461a7d52b0b83e67b7c",
"source_file_name": "Industrial Lumber Invoice_47781-00.pdf",
"claude_message_id": "msg_01HAWkQbYWiKarmjQPQRXfha"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "849.21",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-025-INV-011",
"vendor_name": "Industrial Lumber & Plywood",
"invoice_date": "2025-01-21",
"make_trace_id": "make-20260511_165906_214",
"bill_import_id": "bill_6400220c82b74461a7d52b0b83e67b7c",
"invoice_number": "47781-00",
"final_file_name": "Industrial Lumber Invoice_47781-00_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Industrial Lumber Invoice_47781-00_VALIDATION-FAILED.pdf",
"source_file_name": "Industrial Lumber Invoice_47781-00.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industrial Lumber Invoice_47781-00.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/fox7mos5yshw9wbogzejw/Industrial-Lumber-Invoice_47781-00_VALIDATION-FAILED.pdf?rlkey=nvhxsbok1rg8nmgz960nc8ml1&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industrial Lumber Invoice_47781-00.pdf"
}