Invoice Record

05-11-2026-025-INV-013

Back to run

Validation Error

Missing invoice total.

View Invoice in Dropbox

Status

Validation error

Invoice

1253319

Total

$0.00

Invoice data

Detected vendor: Ferguson Enterprises LLC
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/17/2025
Due date: 02/16/2025
Vendor terms: Net 10th Prox
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: 737714_20250122_30110387_13881262409_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Missing invoice total.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-025-INV-013
Run ID: 05-11-2026-025
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: 737714_20250122_30110387_13881262409.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "This invoice has a total due of $0.00 — all line items are zero-priced. It is not billable as there is no amount owed. Ferguson branch/store suffix #1657 omitted from vendor_name per rules. Invoice date is 01/17/25 (January 17, 2025), which predates the 2026 processing year; this may be a backlogged document and should be reviewed. Customer order number: 8701 BENTWOOD DR. Job address: 8701 Bentwood Dr, Eden Prairie, MN 55344 (Lodewyks). Master account number: 737714.",
  "terms": "Net 10th Prox",
  "total": 0,
  "due_date": null,
  "shipping": 0,
  "subtotal": 0,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.95,
    "project_name": 0.97,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 4,
      "amount": 0,
      "unit_price": 0,
      "description": "APPL HAUL AWAY - Pick up 4 appliances and disposer in garage"
    },
    {
      "qty": 1,
      "amount": 0,
      "unit_price": 0,
      "description": "DELIVERY INTO UNIT & UNCRATE/SET"
    }
  ],
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-01-17",
  "project_name": "LODEWYKS",
  "document_type": "invoice",
  "invoice_number": "1253319",
  "is_billable_invoice": false
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_621aba8e9691401094ff0b96e51189b2",
  "source": "make.com",
  "run_key": "05-11-2026-025",
  "make_trace_id": "make-20260511_165906_214",
  "source_file_name": "737714_20250122_30110387_13881262409.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250122_30110387_13881262409.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjxQ",
  "source_dropbox_rev": "0165191daa6d7c800000003549f4393",
  "source_content_hash": "cd198dcd1e16114f5911769790c56ec68952a92ebab605b1f4a14a8c1e13a230",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250122_30110387_13881262409.pdf",
  "processing_dropbox_rev": "0165191e75e933a00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "737714_20250122_30110387_13881262409.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250122_30110387_13881262409.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250122_30110387_13881262409.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-025-INV-013",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3560",
  "make_trace_id": "make-20260511_165906_214",
  "output_tokens": "468",
  "bill_import_id": "bill_06ed4b231bfa41659c2d6552a8d8ab77",
  "source_file_name": "737714_20250122_30110387_13881262409.pdf",
  "claude_message_id": "msg_01MUTpLS5qfC7rkavp9nYTTd"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Missing invoice total.

Payload

{
  "total": "0",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-025-INV-013",
  "vendor_name": "Ferguson Enterprises LLC",
  "invoice_date": "2025-01-17",
  "make_trace_id": "make-20260511_165906_214",
  "bill_import_id": "bill_06ed4b231bfa41659c2d6552a8d8ab77",
  "invoice_number": "1253319",
  "final_file_name": "737714_20250122_30110387_13881262409_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/737714_20250122_30110387_13881262409_VALIDATION-FAILED.pdf",
  "source_file_name": "737714_20250122_30110387_13881262409.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/737714_20250122_30110387_13881262409.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/79qjtf2qb9p7hzqb20l44/737714_20250122_30110387_13881262409_VALIDATION-FAILED.pdf?rlkey=ku6cqpi8to3nd99s5ub3y3skh&dl=0",
  "validation_details": "Missing invoice total.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/737714_20250122_30110387_13881262409.pdf"
}