Invoice Record

05-11-2026-025-INV-014

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Validation Error

Missing invoice number.

View Invoice in Dropbox

Status

Validation error

Invoice

Not set

Total

$3,200.00

Invoice data

Detected vendor: Ruiz Painting LLC
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/15/2025
Due date: 02/14/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Copy of 8701 bentwood dr Eden Prairie _VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Missing invoice number.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-025-INV-014
Run ID: 05-11-2026-025
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Copy of 8701 bentwood dr Eden Prairie .pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "No invoice number is present on this document. The spreadsheet template shows #VALUE! errors for SALES TAX and TOTAL fields, indicating a broken formula in the source file; however, the tax rate is stated as 0.00% and the only amount entered is $3,200.00, so total is interpreted as $3,200.00. The invoice date of 01/15/25 likely refers to January 15, 2025 (not 2026) based on the printed date. Multiple work scopes are bundled into a single line item with no individual pricing breakdown. Human review recommended to confirm total and obtain an invoice number.",
  "terms": null,
  "total": 3200,
  "due_date": null,
  "shipping": 0,
  "subtotal": 3200,
  "confidence": {
    "total": 0.85,
    "vendor_name": 0.95,
    "invoice_date": 0.9,
    "project_name": 0.8,
    "invoice_number": 0
  },
  "line_items": [
    {
      "qty": null,
      "amount": 3200,
      "unit_price": null,
      "description": "Kitchen hung drywall floated sand ready for paint; Downstairs ceiling hallway hung drywall floated sand spray popcorn texture; Mechanical hung drywall and fire tape only"
    }
  ],
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2025-01-15",
  "project_name": "8701 Bentwood Dr, Eden Prairie, MN - Drywall",
  "document_type": "invoice",
  "invoice_number": null,
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_621aba8e9691401094ff0b96e51189b2",
  "source": "make.com",
  "run_key": "05-11-2026-025",
  "make_trace_id": "make-20260511_165906_214",
  "source_file_name": "Copy of 8701 bentwood dr Eden Prairie .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 8701 bentwood dr Eden Prairie .pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjxA",
  "source_dropbox_rev": "0165191daa8a7f500000003549f4393",
  "source_content_hash": "ef47cd33964dafb23e7a884f0594e06c402762ab7ea705a0854cc0620bbc9b87",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 8701 bentwood dr Eden Prairie .pdf",
  "processing_dropbox_rev": "0165191e82d89a500000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Copy of 8701 bentwood dr Eden Prairie .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 8701 bentwood dr Eden Prairie .pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 8701 bentwood dr Eden Prairie .pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-025-INV-014",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4622",
  "make_trace_id": "make-20260511_165906_214",
  "output_tokens": "449",
  "bill_import_id": "bill_41f8d6e25f364240826cf7bc9aec6826",
  "source_file_name": "Copy of 8701 bentwood dr Eden Prairie .pdf",
  "claude_message_id": "msg_013azizVdCT9qiERW51HDVAu"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Missing invoice number.

Payload

{
  "total": "3200",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-025-INV-014",
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2025-01-15",
  "make_trace_id": "make-20260511_165906_214",
  "bill_import_id": "bill_41f8d6e25f364240826cf7bc9aec6826",
  "invoice_number": "",
  "final_file_name": "Copy of 8701 bentwood dr Eden Prairie _VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Copy of 8701 bentwood dr Eden Prairie _VALIDATION-FAILED.pdf",
  "source_file_name": "Copy of 8701 bentwood dr Eden Prairie .pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 8701 bentwood dr Eden Prairie .pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/62rs6kn2jdjfa6zlbhzj4/Copy-of-8701-bentwood-dr-Eden-Prairie-_VALIDATION-FAILED.pdf?rlkey=aok3gl4byo9eacdu8s9utl320&dl=0",
  "validation_details": "Missing invoice number.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 8701 bentwood dr Eden Prairie .pdf"
}