JkathBusiness Portal

Invoice Record

05-11-2026-025-INV-015

Back to bill imports

Validation Error

Missing invoice number.

Status

Validation error

Invoice

Not set

Total

$15,750.00

Invoice data

Detected vendor
Ruiz Painting LLC
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
01/15/2025
Due date
02/14/2025
Vendor terms
Not set
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Missing invoice number.

Processing Context

Invoice ID
05-11-2026-025-INV-015
Run ID
05-11-2026-025
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Copy of 15890 York cir nw anoka mn.pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "No invoice number is present on this document. The invoice total field shows a spreadsheet error (#VALUE!) rather than a computed number. The document text states 'Total $15,750' which appears to be the main level scope amount only. However, the description also references a 2nd level scope of $9,500, an out-of-scope item of $3,500, an extra of $250, and an extra of $2,500 — which would sum to $31,500 if all line items are included. It is unclear whether $15,750 is the full invoice total or only the main level portion. Human review is strongly recommended to confirm the correct billed amount before entering as a bill. The subtotal and total have been set to $15,750 as stated in the document's explicit total line, but this may be understated. Tax rate is 0% per the invoice.",
  "terms": null,
  "total": 15750,
  "due_date": null,
  "shipping": 0,
  "subtotal": 15750,
  "confidence": {
    "total": 0.6,
    "vendor_name": 0.95,
    "invoice_date": 0.9,
    "project_name": 0.85,
    "invoice_number": 0
  },
  "line_items": [
    {
      "qty": null,
      "amount": 15750,
      "unit_price": null,
      "description": "Main level: paint kitchen ceiling and walls and trim, laundry paint walls and trim, family room paint wall and baseboard, paint new paneling and new columns, power paint existing paneling"
    },
    {
      "qty": null,
      "amount": 9500,
      "unit_price": null,
      "description": "2nd level paint hall bath wall paint, primary bath paint ceiling walls and trim"
    },
    {
      "qty": null,
      "amount": 3500,
      "unit_price": null,
      "description": "Out of scope: paint walls only down the stairs main to lower level, foyer dining room and second level hallway (original price was $3500)"
    },
    {
      "qty": null,
      "amount": 250,
      "unit_price": null,
      "description": "Extra: scrape laundry ceiling and spray popcorn texture"
    },
    {
      "qty": null,
      "amount": 2500,
      "unit_price": null,
      "description": "Extra: paint baseboards and casing doors main level and master bedroom"
    }
  ],
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2025-01-15",
  "project_name": "15890 York Cir, Anoka, MN",
  "document_type": "invoice",
  "invoice_number": null,
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_621aba8e9691401094ff0b96e51189b2",
  "source": "make.com",
  "run_key": "05-11-2026-025",
  "make_trace_id": "make-20260511_165906_214",
  "source_file_name": "Copy of 15890 York cir nw anoka mn.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 15890 York cir nw anoka mn.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjyA",
  "source_dropbox_rev": "0165191daab0e9600000003549f4393",
  "source_content_hash": "6c5764d90ba87a752be109580d2d41ad0f330b05c004a33b231c6ee350f8ca29",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 15890 York cir nw anoka mn.pdf",
  "processing_dropbox_rev": "0165191e8f4930900000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Copy of 15890 York cir nw anoka mn.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 15890 York cir nw anoka mn.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 15890 York cir nw anoka mn.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-025-INV-015",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4721",
  "make_trace_id": "make-20260511_165906_214",
  "output_tokens": "732",
  "bill_import_id": "bill_405f13e6e0b34a82a191c674d876d2cb",
  "source_file_name": "Copy of 15890 York cir nw anoka mn.pdf",
  "claude_message_id": "msg_015i4e6NGwN1JTNTxNk55fC8"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Missing invoice number.

Payload
{
  "total": "15750",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-025-INV-015",
  "vendor_name": "Ruiz Painting LLC",
  "invoice_date": "2025-01-15",
  "make_trace_id": "make-20260511_165906_214",
  "bill_import_id": "bill_405f13e6e0b34a82a191c674d876d2cb",
  "invoice_number": "",
  "final_file_name": "Copy of 15890 York cir nw anoka mn_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Copy of 15890 York cir nw anoka mn_VALIDATION-FAILED.pdf",
  "source_file_name": "Copy of 15890 York cir nw anoka mn.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 15890 York cir nw anoka mn.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/j5a6i7y6sh9oolnuxp9l5/Copy-of-15890-York-cir-nw-anoka-mn_VALIDATION-FAILED.pdf?rlkey=rojswpie26f5by1iiq6yo3ozv&dl=0",
  "validation_details": "Missing invoice number.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 15890 York cir nw anoka mn.pdf"
}