Invoice Record
05-11-2026-025-INV-015
Validation Error
Missing invoice number.
Status
Validation error
Invoice
Not set
Total
$15,750.00
Invoice data
- Detected vendor
- Ruiz Painting LLC
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 01/15/2025
- Due date
- 02/14/2025
- Vendor terms
- Not set
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Missing invoice number.
Processing Context
- Invoice ID
- 05-11-2026-025-INV-015
- Run ID
- 05-11-2026-025
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Copy of 15890 York cir nw anoka mn.pdf
Stored payloads
Claude parse payload
{
"tax": 0,
"notes": "No invoice number is present on this document. The invoice total field shows a spreadsheet error (#VALUE!) rather than a computed number. The document text states 'Total $15,750' which appears to be the main level scope amount only. However, the description also references a 2nd level scope of $9,500, an out-of-scope item of $3,500, an extra of $250, and an extra of $2,500 — which would sum to $31,500 if all line items are included. It is unclear whether $15,750 is the full invoice total or only the main level portion. Human review is strongly recommended to confirm the correct billed amount before entering as a bill. The subtotal and total have been set to $15,750 as stated in the document's explicit total line, but this may be understated. Tax rate is 0% per the invoice.",
"terms": null,
"total": 15750,
"due_date": null,
"shipping": 0,
"subtotal": 15750,
"confidence": {
"total": 0.6,
"vendor_name": 0.95,
"invoice_date": 0.9,
"project_name": 0.85,
"invoice_number": 0
},
"line_items": [
{
"qty": null,
"amount": 15750,
"unit_price": null,
"description": "Main level: paint kitchen ceiling and walls and trim, laundry paint walls and trim, family room paint wall and baseboard, paint new paneling and new columns, power paint existing paneling"
},
{
"qty": null,
"amount": 9500,
"unit_price": null,
"description": "2nd level paint hall bath wall paint, primary bath paint ceiling walls and trim"
},
{
"qty": null,
"amount": 3500,
"unit_price": null,
"description": "Out of scope: paint walls only down the stairs main to lower level, foyer dining room and second level hallway (original price was $3500)"
},
{
"qty": null,
"amount": 250,
"unit_price": null,
"description": "Extra: scrape laundry ceiling and spray popcorn texture"
},
{
"qty": null,
"amount": 2500,
"unit_price": null,
"description": "Extra: paint baseboards and casing doors main level and master bedroom"
}
],
"vendor_name": "Ruiz Painting LLC",
"invoice_date": "2025-01-15",
"project_name": "15890 York Cir, Anoka, MN",
"document_type": "invoice",
"invoice_number": null,
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_621aba8e9691401094ff0b96e51189b2",
"source": "make.com",
"run_key": "05-11-2026-025",
"make_trace_id": "make-20260511_165906_214",
"source_file_name": "Copy of 15890 York cir nw anoka mn.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 15890 York cir nw anoka mn.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjyA",
"source_dropbox_rev": "0165191daab0e9600000003549f4393",
"source_content_hash": "6c5764d90ba87a752be109580d2d41ad0f330b05c004a33b231c6ee350f8ca29",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 15890 York cir nw anoka mn.pdf",
"processing_dropbox_rev": "0165191e8f4930900000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Copy of 15890 York cir nw anoka mn.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 15890 York cir nw anoka mn.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 15890 York cir nw anoka mn.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-025-INV-015",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "4721",
"make_trace_id": "make-20260511_165906_214",
"output_tokens": "732",
"bill_import_id": "bill_405f13e6e0b34a82a191c674d876d2cb",
"source_file_name": "Copy of 15890 York cir nw anoka mn.pdf",
"claude_message_id": "msg_015i4e6NGwN1JTNTxNk55fC8"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Missing invoice number.
Payload
{
"total": "15750",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-025-INV-015",
"vendor_name": "Ruiz Painting LLC",
"invoice_date": "2025-01-15",
"make_trace_id": "make-20260511_165906_214",
"bill_import_id": "bill_405f13e6e0b34a82a191c674d876d2cb",
"invoice_number": "",
"final_file_name": "Copy of 15890 York cir nw anoka mn_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Copy of 15890 York cir nw anoka mn_VALIDATION-FAILED.pdf",
"source_file_name": "Copy of 15890 York cir nw anoka mn.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Copy of 15890 York cir nw anoka mn.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/j5a6i7y6sh9oolnuxp9l5/Copy-of-15890-York-cir-nw-anoka-mn_VALIDATION-FAILED.pdf?rlkey=rojswpie26f5by1iiq6yo3ozv&dl=0",
"validation_details": "Missing invoice number.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Copy of 15890 York cir nw anoka mn.pdf"
}