Invoice Record

05-11-2026-025-INV-016

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

47873-00

Total

$696.59

Invoice data

Detected vendor: Industrial Lumber & Plywood
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/22/2025
Due date: 02/21/2025
Vendor terms: 1% 10 Net 30
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Industsrial Lumber Invoice_47873-00_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-025-INV-016
Run ID: 05-11-2026-025
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Industsrial Lumber Invoice_47873-00.pdf

Stored payloads

Claude parse payload

{
  "tax": 52.34,
  "notes": "Delivery charge appears as a line item and is included in the subtotal; shipping field set to 0 to avoid double-counting. Cash discount of $6.44 available if paid within terms (1% 10 Net 30). No project name stated on invoice. Invoice date is 2025, not 2026 — this appears to be a prior-year invoice.",
  "terms": "1% 10 Net 30",
  "total": 696.59,
  "due_date": "2025-02-21",
  "shipping": 0,
  "subtotal": 644.25,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 0,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 32.75,
      "unit_price": 32.75,
      "description": "Mel EG Wht 2S 3/4 49x97 PB W960-W960 TSCA Title VI CARB"
    },
    {
      "qty": 6,
      "amount": 531,
      "unit_price": 88.5,
      "description": "Mel EG WAL CARNINI 2S 3/4 5x9 H3710 2S TSCA Title VI CARB"
    },
    {
      "qty": 1,
      "amount": 80.5,
      "unit_price": 80.5,
      "description": "Delivery Charge"
    }
  ],
  "vendor_name": "Industrial Lumber & Plywood",
  "invoice_date": "2025-01-22",
  "project_name": null,
  "document_type": "invoice",
  "invoice_number": "47873-00",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_621aba8e9691401094ff0b96e51189b2",
  "source": "make.com",
  "run_key": "05-11-2026-025",
  "make_trace_id": "make-20260511_165906_214",
  "source_file_name": "Industsrial Lumber Invoice_47873-00.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industsrial Lumber Invoice_47873-00.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjyg",
  "source_dropbox_rev": "0165191daae30ba00000003549f4393",
  "source_content_hash": "cdf6a603007906b1f2e9f6af26b5321f312cb4cbe5964f280729ee3469a19014",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industsrial Lumber Invoice_47873-00.pdf",
  "processing_dropbox_rev": "0165191ea153d1100000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Industsrial Lumber Invoice_47873-00.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industsrial Lumber Invoice_47873-00.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industsrial Lumber Invoice_47873-00.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-025-INV-016",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3365",
  "make_trace_id": "make-20260511_165906_214",
  "output_tokens": "486",
  "bill_import_id": "bill_573fc19f215c438d966418cb67aae028",
  "source_file_name": "Industsrial Lumber Invoice_47873-00.pdf",
  "claude_message_id": "msg_01XbJnDmfgA87FxiPAPo4QLq"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "696.59",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-025-INV-016",
  "vendor_name": "Industrial Lumber & Plywood",
  "invoice_date": "2025-01-22",
  "make_trace_id": "make-20260511_165906_214",
  "bill_import_id": "bill_573fc19f215c438d966418cb67aae028",
  "invoice_number": "47873-00",
  "final_file_name": "Industsrial Lumber Invoice_47873-00_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Industsrial Lumber Invoice_47873-00_VALIDATION-FAILED.pdf",
  "source_file_name": "Industsrial Lumber Invoice_47873-00.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Industsrial Lumber Invoice_47873-00.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/yn2buh5leqjlhr4zna2ll/Industsrial-Lumber-Invoice_47873-00_VALIDATION-FAILED.pdf?rlkey=vgecpertb9o49a5ii6wpgnmmj&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Industsrial Lumber Invoice_47873-00.pdf"
}