Invoice Record

05-11-2026-025-INV-017

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Validation Error

Missing invoice date.

View Invoice in Dropbox

Status

Validation error

Invoice

738969

Total

$15,350.00

Invoice data

Detected vendor: Dke Painting LLC
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: Not set
Due date: Not set
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: DLG Invoice_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Missing invoice date.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-025-INV-017
Run ID: 05-11-2026-025
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: DLG Invoice.pdf

Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "Handwritten invoice with poor OCR quality. Vendor name is difficult to read and may be 'Dke Painting LLC' or similar. Invoice date is not present on the document. Sold To address reads approximately '6236 Scott Ave N, Brooklyn Center, MN 55429'. Ship To / project address reads approximately '3919 East 44th St, Minneapolis, MN 55406' for 'Skath Desing Build' (likely 'Skath Desing Build' or similar company name). Total reads as $15,350 with a breakdown of $12,350 base price and approximately $3,000 in extras, though the extras line amount is partially illegible. Line item descriptions are approximate due to handwriting. Human review recommended for all fields.",
  "terms": null,
  "total": 15350,
  "due_date": null,
  "shipping": 0,
  "subtotal": 15350,
  "confidence": {
    "total": 0.75,
    "vendor_name": 0.55,
    "invoice_date": 0,
    "project_name": 0.6,
    "invoice_number": 0.85
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 12350,
      "unit_price": null,
      "description": "Interior 380 Satinlair St Paul - doors/casing/base, paint walls/ceilings"
    },
    {
      "qty": 1,
      "amount": 3000,
      "unit_price": null,
      "description": "EXTRAS work: ceiling/radiator/home basement side, bathroom shiplap, bathroom 2 level walls, both sides, going to corner, conceal extra paint, caulking, basement laundry 3rd floor"
    }
  ],
  "vendor_name": "Dke Painting LLC",
  "invoice_date": null,
  "project_name": "Skath Desing Build - 3919 East 44th St, Minneapolis, MN 55406",
  "document_type": "invoice",
  "invoice_number": "738969",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_621aba8e9691401094ff0b96e51189b2",
  "source": "make.com",
  "run_key": "05-11-2026-025",
  "make_trace_id": "make-20260511_165906_214",
  "source_file_name": "DLG Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG Invoice.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjyw",
  "source_dropbox_rev": "0165191daaff0d600000003549f4393",
  "source_content_hash": "70baeb2d8b7ea2ef38c350772e1618b42ebf26e03c0821a3214a475deec54cbc",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG Invoice.pdf",
  "processing_dropbox_rev": "0165191eaceb45f00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "DLG Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG Invoice.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG Invoice.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-025-INV-017",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "2926",
  "make_trace_id": "make-20260511_165906_214",
  "output_tokens": "551",
  "bill_import_id": "bill_31b0d39ea34b4f24ba70a927be76020d",
  "source_file_name": "DLG Invoice.pdf",
  "claude_message_id": "msg_01SEPFs1jmKHULTBxM8HRHQU"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Missing invoice date.

Payload

{
  "total": "15350",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-025-INV-017",
  "vendor_name": "Dke Painting LLC",
  "invoice_date": "",
  "make_trace_id": "make-20260511_165906_214",
  "bill_import_id": "bill_31b0d39ea34b4f24ba70a927be76020d",
  "invoice_number": "738969",
  "final_file_name": "DLG Invoice_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/DLG Invoice_VALIDATION-FAILED.pdf",
  "source_file_name": "DLG Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG Invoice.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/hpjglsfrzbxpepe35mcr0/DLG-Invoice_VALIDATION-FAILED.pdf?rlkey=zjzhww2qi7sv1l8gmhkk9wvls&dl=0",
  "validation_details": "Missing invoice date.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG Invoice.pdf"
}