Invoice Record
05-11-2026-026-INV-001
Validation Error
Invoice date is before the processing year. Check whether Claude read the date correctly.
Status
Validation error
Invoice
R-10731
Total
$2,168.51
Invoice data
- Detected vendor
- Roe's International Furniture Services
- Matched vendor
- Unmatched
- Matched alias
- No alias
- Category
- Not assigned
- Category method
- Not selected
- Invoice date
- 01/20/2025
- Due date
- 02/19/2025
- Vendor terms
- Not set
- Jkath terms
- Net 30
- QB Transaction ID
- Not created
File result
- Outcome
- validation_failed
- Details
- Invoice date is before the processing year. Check whether Claude read the date correctly.
Processing Context
- Invoice ID
- 05-11-2026-026-INV-001
- Run ID
- 05-11-2026-026
- Source folder
- /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
- Source file
- Invoice (No. R-10731) from Roe's International Furniture Services.pdf
Stored payloads
Claude parse payload
{
"tax": 179.51,
"notes": "Invoice date is 01/20/25 (2025), which predates the 2026 processing year. This may be a late-submitted invoice from January 2025; human review recommended to confirm the year is correct and not a misread of 2026. The P.O. Number field contains 'Lakeview', used as project_name. Terms field was blank on the invoice.",
"terms": null,
"total": 2168.51,
"due_date": null,
"shipping": 0,
"subtotal": 1989,
"confidence": {
"total": 0.99,
"vendor_name": 0.99,
"invoice_date": 0.95,
"project_name": 0.99,
"invoice_number": 0.99
},
"line_items": [
{
"qty": 36,
"amount": 306,
"unit_price": 8.5,
"description": "Finish of White dove doors"
},
{
"qty": 43,
"amount": 365.5,
"unit_price": 8.5,
"description": "Finish of Glouster sage doors"
},
{
"qty": 155,
"amount": 1317.5,
"unit_price": 8.5,
"description": "Finish of Smokey Taupe"
}
],
"vendor_name": "Roe's International Furniture Services",
"invoice_date": "2025-01-20",
"project_name": "Lakeview",
"document_type": "invoice",
"invoice_number": "R-10731",
"is_billable_invoice": true
}Vendor match payload
No payload stored.
QB payload
No payload stored.
Raw payload
{
"run_id": "run_e2ad170079494cfb87e27b53e0c26af9",
"source": "make.com",
"run_key": "05-11-2026-026",
"make_trace_id": "make-20260511_170446_406",
"source_file_name": "Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
"source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj1Q",
"source_dropbox_rev": "0165191ef0cfa1b00000003549f4393",
"source_content_hash": "018bb6091b056bb1e56718eebbf4553dc2e2c14cc552d6b9b375acfe2376eecc",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
"processing_dropbox_rev": "0165191ef60a53700000003549f4393"
}Invoice Timeline
Time
05/11/2026
Event
FILE CLAIMED
Message
Source file claimed by Make scenario.
Payload
{
"message": "Claimed invoice file and moved into processing.",
"source_file_name": "Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10731) from Roe's International Furniture Services.pdf"
}Time
05/11/2026
Event
PARSE COMPLETED
Message
Claude extraction parsed and stored.
Payload
{
"message": "Claude extraction parsed and stored.",
"process_key": "05-11-2026-026-INV-001",
"claude_model": "claude-sonnet-4-6",
"input_tokens": "3108",
"make_trace_id": "make-20260511_170446_406",
"output_tokens": "437",
"bill_import_id": "bill_e42c46cd6fc0400f888c0b8b481057c0",
"source_file_name": "Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
"claude_message_id": "msg_01LTW7uFAg8f754dj55q6njT"
}Time
05/11/2026
Event
VALIDATION FAILED
Message
Invoice date is before the processing year. Check whether Claude read the date correctly.
Payload
{
"total": "2168.51",
"message": "Validation failed; moved file to error folder.",
"process_key": "05-11-2026-026-INV-001",
"vendor_name": "Roe's International Furniture Services",
"invoice_date": "2025-01-20",
"make_trace_id": "make-20260511_170446_406",
"bill_import_id": "bill_e42c46cd6fc0400f888c0b8b481057c0",
"invoice_number": "R-10731",
"final_file_name": "Invoice (No. R-10731) from Roe's International Furniture Services_VALIDATION-FAILED.pdf",
"final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice (No. R-10731) from Roe's International Furniture Services_VALIDATION-FAILED.pdf",
"source_file_name": "Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
"source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
"dropbox_shared_url": "https://www.dropbox.com/scl/fi/ajcz6c53c9rwx3plka2vz/Invoice-No.-R-10731-from-Roe-s-International-Furniture-Services_VALIDATION-FAILED.pdf?rlkey=21rf3yi6hk51msol5cbixk8ui&dl=0",
"validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
"processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10731) from Roe's International Furniture Services.pdf"
}