Bill Run

05-11-2026-026

Started 05/11/2026, 5:04 PM CDT · Completed 05/11/2026, 5:07 PM CDT

StatusCompleted with errors

Back to runs

Invoices

Processed

Errors

Included invoices

11 invoices

File	Vendor	Invoice #	Amount	Category	Status	Detail
Invoice (No. R-10731) from Roe's International Furniture Services_VALIDATION-FAILED.pdf	Unmatched Detected: Roe's International Furniture Services	R-10731	$2,168.51	Not assigned	Validation error	View
Brightview -Invoice14465_VALIDATION-FAILED.pdf	Unmatched Detected: Brightview Window Cleaning, Inc.	14465	$666.59	Not assigned	Validation error	View
Invoice (No. R-10732) from Roe's International Furniture Services_VALIDATION-FAILED.pdf	Unmatched Detected: Roe's International Furniture Services	R-10732	$1,955.91	Not assigned	Validation error	View
Invoice_1723_from_DLM_Plumbing_REVIEW.pdf	Unmatched Detected: DLM Plumbing	1723	$2,179.60	Not assigned	Needs review	View
HDLInvoice 800999644_VALIDATION-FAILED.pdf	Unmatched Detected: Hardware Distributors	800999644	$61.06	Not assigned	Validation error	View
INVOICE_84027_from_Deep Cleaning Pro_VALIDATION-FAILED.pdf	Unmatched Detected: Deep Cleaning Pro	84027	$298.46	Not assigned	Validation error	View
River City - Invoice 53385_REVIEW.pdf	Unmatched Detected: River City Glass, Inc.	53385	$2,409.31	Not assigned	Needs review	View
Dakota Cty Lumber 2501-946285_VALIDATION-FAILED.pdf	Unmatched Detected: Dakota County Lumber	2501-946285	$632.04	Not assigned	Validation error	View
DLG Invoice_VALIDATION-FAILED (1).pdf	Unmatched Detected: Dlla Painting LLC	738971	$550.00	Not assigned	Validation error	View
Nob Hill - Already credited back. Do not key_VALIDATION-FAILED.pdf	Unmatched Detected: Nob Hill Decorative Hardware	582744CM	-$306.22	Not assigned	Validation error	View
Top Floor - York (flooring)_VALIDATION-FAILED.pdf	Unmatched Detected: Top Floor Inc.	72976	$175.00	Not assigned	Validation error	View

Folders

Source: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Processing: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing
Processed: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/03 Processed
Errors: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error
Review: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/05 Review

Processing log

33 events across 11 invoices

Completed with errors0 processed11 errors

Time

05/11/2026, 5:04:48 PM CDT

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

05-11-2026-026-INV-001 · Invoice (No. R-10731) from Roe's International Furniture Services_VALIDATION-FAILED.pdf

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10731) from Roe's International Furniture Services.pdf"
}

Time

05/11/2026, 5:04:57 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

05-11-2026-026-INV-001 · Invoice (No. R-10731) from Roe's International Furniture Services_VALIDATION-FAILED.pdf

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-026-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3108",
  "make_trace_id": "make-20260511_170446_406",
  "output_tokens": "437",
  "bill_import_id": "bill_e42c46cd6fc0400f888c0b8b481057c0",
  "source_file_name": "Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
  "claude_message_id": "msg_01LTW7uFAg8f754dj55q6njT"
}

Time

05/11/2026, 5:04:59 PM CDT

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

05-11-2026-026-INV-001 · Invoice (No. R-10731) from Roe's International Furniture Services_VALIDATION-FAILED.pdf

Payload

{
  "total": "2168.51",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-026-INV-001",
  "vendor_name": "Roe's International Furniture Services",
  "invoice_date": "2025-01-20",
  "make_trace_id": "make-20260511_170446_406",
  "bill_import_id": "bill_e42c46cd6fc0400f888c0b8b481057c0",
  "invoice_number": "R-10731",
  "final_file_name": "Invoice (No. R-10731) from Roe's International Furniture Services_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice (No. R-10731) from Roe's International Furniture Services_VALIDATION-FAILED.pdf",
  "source_file_name": "Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ajcz6c53c9rwx3plka2vz/Invoice-No.-R-10731-from-Roe-s-International-Furniture-Services_VALIDATION-FAILED.pdf?rlkey=21rf3yi6hk51msol5cbixk8ui&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10731) from Roe's International Furniture Services.pdf"
}

Time

05/11/2026, 5:05:00 PM CDT

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

05-11-2026-026-INV-002 · Brightview -Invoice14465_VALIDATION-FAILED.pdf

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Brightview -Invoice14465.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Brightview -Invoice14465.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Brightview -Invoice14465.pdf"
}

Time

05/11/2026, 5:05:08 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

05-11-2026-026-INV-002 · Brightview -Invoice14465_VALIDATION-FAILED.pdf

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-026-INV-002",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3174",
  "make_trace_id": "make-20260511_170446_406",
  "output_tokens": "436",
  "bill_import_id": "bill_3612c8dd54be4af29508856e5c1ad8be",
  "source_file_name": "Brightview -Invoice14465.pdf",
  "claude_message_id": "msg_017MU5CFQTcGqTgAkwzs47Xx"
}

Time

05/11/2026, 5:05:11 PM CDT

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

05-11-2026-026-INV-002 · Brightview -Invoice14465_VALIDATION-FAILED.pdf

Payload

{
  "total": "666.59",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-026-INV-002",
  "vendor_name": "Brightview Window Cleaning, Inc.",
  "invoice_date": "2025-01-22",
  "make_trace_id": "make-20260511_170446_406",
  "bill_import_id": "bill_3612c8dd54be4af29508856e5c1ad8be",
  "invoice_number": "14465",
  "final_file_name": "Brightview -Invoice14465_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Brightview -Invoice14465_VALIDATION-FAILED.pdf",
  "source_file_name": "Brightview -Invoice14465.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Brightview -Invoice14465.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/tp9rv2fivsh793ziaw8us/Brightview-Invoice14465_VALIDATION-FAILED.pdf?rlkey=zip4yrgwy7ld5s7zn7vezmtve&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Brightview -Invoice14465.pdf"
}

Time

05/11/2026, 5:05:12 PM CDT

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

05-11-2026-026-INV-003 · Invoice (No. R-10732) from Roe's International Furniture Services_VALIDATION-FAILED.pdf

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice (No. R-10732) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10732) from Roe's International Furniture Services.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10732) from Roe's International Furniture Services.pdf"
}

Time

05/11/2026, 5:05:20 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

05-11-2026-026-INV-003 · Invoice (No. R-10732) from Roe's International Furniture Services_VALIDATION-FAILED.pdf

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-026-INV-003",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3100",
  "make_trace_id": "make-20260511_170446_406",
  "output_tokens": "430",
  "bill_import_id": "bill_682e8b08cab64b899abb0d83ae71d858",
  "source_file_name": "Invoice (No. R-10732) from Roe's International Furniture Services.pdf",
  "claude_message_id": "msg_013yEud9a3iafaQp78jaTuw9"
}

Time

05/11/2026, 5:05:23 PM CDT

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

05-11-2026-026-INV-003 · Invoice (No. R-10732) from Roe's International Furniture Services_VALIDATION-FAILED.pdf

Payload

{
  "total": "1955.91",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-026-INV-003",
  "vendor_name": "Roe's International Furniture Services",
  "invoice_date": "2025-01-20",
  "make_trace_id": "make-20260511_170446_406",
  "bill_import_id": "bill_682e8b08cab64b899abb0d83ae71d858",
  "invoice_number": "R-10732",
  "final_file_name": "Invoice (No. R-10732) from Roe's International Furniture Services_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice (No. R-10732) from Roe's International Furniture Services_VALIDATION-FAILED.pdf",
  "source_file_name": "Invoice (No. R-10732) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10732) from Roe's International Furniture Services.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/hph6aw7cyyjwsqovqwoae/Invoice-No.-R-10732-from-Roe-s-International-Furniture-Services_VALIDATION-FAILED.pdf?rlkey=o0c04s29fkxjdpfwnglke5aqx&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10732) from Roe's International Furniture Services.pdf"
}

Time

05/11/2026, 5:05:24 PM CDT

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

05-11-2026-026-INV-004 · Invoice_1723_from_DLM_Plumbing_REVIEW.pdf

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice_1723_from_DLM_Plumbing.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_1723_from_DLM_Plumbing.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_1723_from_DLM_Plumbing.pdf"
}

Time

05/11/2026, 5:05:32 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

05-11-2026-026-INV-004 · Invoice_1723_from_DLM_Plumbing_REVIEW.pdf

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-026-INV-004",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3161",
  "make_trace_id": "make-20260511_170446_406",
  "output_tokens": "441",
  "bill_import_id": "bill_0573a5df5413472fa57499cb625e3274",
  "source_file_name": "Invoice_1723_from_DLM_Plumbing.pdf",
  "claude_message_id": "msg_01GeufRwuRP4UFFHWKzVUiFD"
}

Time

05/11/2026, 5:05:34 PM CDT

Event

FILE MOVED

Message

Final invoice file moved.

05-11-2026-026-INV-004 · Invoice_1723_from_DLM_Plumbing_REVIEW.pdf

Payload

{
  "path": "needs_review_non_invoice_document",
  "notes": "This is the final remaining balance invoice referencing original Bid 1321 with a total contract value of $10,898.00. The billed amount on this invoice is $2,179.60. An 8% late fee applies after 30 days from billing date (i.e., after 2025-02-27). Job address: 2258 St Clair Ave, MN 55105. Billed to Jkath, 1408 Northland Drive, Suite 304, Mendota Heights, MN 55120.",
  "total": "2179.6",
  "status": "NEEDS_REVIEW",
  "message": "Reviewable document moved to review folder.",
  "outcome": "needs_review",
  "process_key": "05-11-2026-026-INV-004",
  "vendor_name": "DLM Plumbing",
  "invoice_date": "2025-01-28",
  "document_type": "invoice",
  "make_trace_id": "make-20260511_170446_406",
  "bill_import_id": "bill_0573a5df5413472fa57499cb625e3274",
  "invoice_number": "1723",
  "final_file_name": "Invoice_1723_from_DLM_Plumbing_REVIEW.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/05 Review/Invoice_1723_from_DLM_Plumbing_REVIEW.pdf",
  "source_file_name": "Invoice_1723_from_DLM_Plumbing.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice_1723_from_DLM_Plumbing.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/vnjfsmj5zo9nnp3qjpdw3/Invoice_1723_from_DLM_Plumbing_REVIEW.pdf?rlkey=tsyw0ewvsdbl6xx5grb196dq6&dl=0",
  "is_billable_invoice": "true",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice_1723_from_DLM_Plumbing.pdf"
}

Time

05/11/2026, 5:05:35 PM CDT

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

05-11-2026-026-INV-005 · HDLInvoice 800999644_VALIDATION-FAILED.pdf

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "HDLInvoice 800999644.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800999644.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800999644.pdf"
}

Time

05/11/2026, 5:05:45 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

05-11-2026-026-INV-005 · HDLInvoice 800999644_VALIDATION-FAILED.pdf

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-026-INV-005",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3374",
  "make_trace_id": "make-20260511_170446_406",
  "output_tokens": "515",
  "bill_import_id": "bill_6cebe06bc24a4cd5a9ebbf62c3892982",
  "source_file_name": "HDLInvoice 800999644.pdf",
  "claude_message_id": "msg_01NEuvUn4Q7iGQ1WxDZAWQnF"
}

Time

05/11/2026, 5:05:48 PM CDT

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

05-11-2026-026-INV-005 · HDLInvoice 800999644_VALIDATION-FAILED.pdf

Payload

{
  "total": "61.06",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-026-INV-005",
  "vendor_name": "Hardware Distributors",
  "invoice_date": "2025-01-27",
  "make_trace_id": "make-20260511_170446_406",
  "bill_import_id": "bill_6cebe06bc24a4cd5a9ebbf62c3892982",
  "invoice_number": "800999644",
  "final_file_name": "HDLInvoice 800999644_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/HDLInvoice 800999644_VALIDATION-FAILED.pdf",
  "source_file_name": "HDLInvoice 800999644.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800999644.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/wcdw6vh7h084l58tmffvk/HDLInvoice-800999644_VALIDATION-FAILED.pdf?rlkey=caflksljli1uwzryoreitz4c1&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800999644.pdf"
}

Time

05/11/2026, 5:05:49 PM CDT

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

05-11-2026-026-INV-006 · INVOICE_84027_from_Deep Cleaning Pro_VALIDATION-FAILED.pdf

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "INVOICE_84027_from_Deep Cleaning Pro.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INVOICE_84027_from_Deep Cleaning Pro.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INVOICE_84027_from_Deep Cleaning Pro.pdf"
}

Time

05/11/2026, 5:05:55 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

05-11-2026-026-INV-006 · INVOICE_84027_from_Deep Cleaning Pro_VALIDATION-FAILED.pdf

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-026-INV-006",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3140",
  "make_trace_id": "make-20260511_170446_406",
  "output_tokens": "353",
  "bill_import_id": "bill_7e36403ae8a8489ab03be2682f492af6",
  "source_file_name": "INVOICE_84027_from_Deep Cleaning Pro.pdf",
  "claude_message_id": "msg_01PbbqUdtCvsNbVXgv9df4SB"
}

Time

05/11/2026, 5:05:58 PM CDT

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

05-11-2026-026-INV-006 · INVOICE_84027_from_Deep Cleaning Pro_VALIDATION-FAILED.pdf

Payload

{
  "total": "298.46",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-026-INV-006",
  "vendor_name": "Deep Cleaning Pro",
  "invoice_date": "2025-01-28",
  "make_trace_id": "make-20260511_170446_406",
  "bill_import_id": "bill_7e36403ae8a8489ab03be2682f492af6",
  "invoice_number": "84027",
  "final_file_name": "INVOICE_84027_from_Deep Cleaning Pro_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/INVOICE_84027_from_Deep Cleaning Pro_VALIDATION-FAILED.pdf",
  "source_file_name": "INVOICE_84027_from_Deep Cleaning Pro.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INVOICE_84027_from_Deep Cleaning Pro.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/6bnvj5g2ru3pkvxj2lojj/INVOICE_84027_from_Deep-Cleaning-Pro_VALIDATION-FAILED.pdf?rlkey=pitkssaapadeiwblvmou2he6r&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INVOICE_84027_from_Deep Cleaning Pro.pdf"
}

Time

05/11/2026, 5:05:59 PM CDT

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

05-11-2026-026-INV-007 · River City - Invoice 53385_REVIEW.pdf

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "River City - Invoice 53385.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/River City - Invoice 53385.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/River City - Invoice 53385.pdf"
}

Time

05/11/2026, 5:06:09 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

05-11-2026-026-INV-007 · River City - Invoice 53385_REVIEW.pdf

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-026-INV-007",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3279",
  "make_trace_id": "make-20260511_170446_406",
  "output_tokens": "485",
  "bill_import_id": "bill_a2c630b0ba114881a5a11a2d23a1c411",
  "source_file_name": "River City - Invoice 53385.pdf",
  "claude_message_id": "msg_01Xo7WSuXsyuyQjJtqunkupU"
}

Time

05/11/2026, 5:06:11 PM CDT

Event

FILE MOVED

Message

Final invoice file moved.

05-11-2026-026-INV-007 · River City - Invoice 53385_REVIEW.pdf

Payload

{
  "path": "needs_review_non_invoice_document",
  "notes": "Invoice is dated 2025-01-30, which is prior to the 2026 processing year. This appears to be a legitimate 2025 invoice — confirm with AP team whether it is being processed late. Due date calculated as 30 days from invoice date (2025-03-01) since no explicit due date is stated. Bill-to party is Jkath LLC; site address is Shamp, 15890 York Circle NW, Anoka MN 55303. Quote number 101091 also noted on invoice.",
  "total": "2409.31",
  "status": "NEEDS_REVIEW",
  "message": "Reviewable document moved to review folder.",
  "outcome": "needs_review",
  "process_key": "05-11-2026-026-INV-007",
  "vendor_name": "River City Glass, Inc.",
  "invoice_date": "2025-01-30",
  "document_type": "invoice",
  "make_trace_id": "make-20260511_170446_406",
  "bill_import_id": "bill_a2c630b0ba114881a5a11a2d23a1c411",
  "invoice_number": "53385",
  "final_file_name": "River City - Invoice 53385_REVIEW.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/05 Review/River City - Invoice 53385_REVIEW.pdf",
  "source_file_name": "River City - Invoice 53385.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/River City - Invoice 53385.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/403jyoaxss00dy3x6c3ml/River-City-Invoice-53385_REVIEW.pdf?rlkey=igdquqeo2o7izmo0px77c0uuc&dl=0",
  "is_billable_invoice": "true",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/River City - Invoice 53385.pdf"
}

Time

05/11/2026, 5:06:12 PM CDT

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

05-11-2026-026-INV-008 · Dakota Cty Lumber 2501-946285_VALIDATION-FAILED.pdf

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Dakota Cty Lumber 2501-946285.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2501-946285.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2501-946285.pdf"
}

Time

05/11/2026, 5:06:25 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

05-11-2026-026-INV-008 · Dakota Cty Lumber 2501-946285_VALIDATION-FAILED.pdf

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-026-INV-008",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3366",
  "make_trace_id": "make-20260511_170446_406",
  "output_tokens": "552",
  "bill_import_id": "bill_26c84d1b566a4f39bf9a107a0b2dc008",
  "source_file_name": "Dakota Cty Lumber 2501-946285.pdf",
  "claude_message_id": "msg_01TG7amwAgCV5MPUfoB5AaLu"
}

Time

05/11/2026, 5:06:27 PM CDT

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

05-11-2026-026-INV-008 · Dakota Cty Lumber 2501-946285_VALIDATION-FAILED.pdf

Payload

{
  "total": "632.04",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-026-INV-008",
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2025-01-29",
  "make_trace_id": "make-20260511_170446_406",
  "bill_import_id": "bill_26c84d1b566a4f39bf9a107a0b2dc008",
  "invoice_number": "2501-946285",
  "final_file_name": "Dakota Cty Lumber 2501-946285_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Dakota Cty Lumber 2501-946285_VALIDATION-FAILED.pdf",
  "source_file_name": "Dakota Cty Lumber 2501-946285.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2501-946285.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ftqphz03o51t3exys9waw/Dakota-Cty-Lumber-2501-946285_VALIDATION-FAILED.pdf?rlkey=mc3rer8o0lrytl6xlmhdtkohk&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2501-946285.pdf"
}

Time

05/11/2026, 5:06:28 PM CDT

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

05-11-2026-026-INV-009 · DLG Invoice_VALIDATION-FAILED (1).pdf

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "DLG Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG Invoice.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG Invoice.pdf"
}

Time

05/11/2026, 5:06:38 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

05-11-2026-026-INV-009 · DLG Invoice_VALIDATION-FAILED (1).pdf

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-026-INV-009",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "2926",
  "make_trace_id": "make-20260511_170446_406",
  "output_tokens": "407",
  "bill_import_id": "bill_6baf6811c1674be1b6a446aed665a5a7",
  "source_file_name": "DLG Invoice.pdf",
  "claude_message_id": "msg_01Dg8s1Gau6Pf85acCbdWNyi"
}

Time

05/11/2026, 5:06:41 PM CDT

Event

VALIDATION FAILED

Message

Missing invoice date.

05-11-2026-026-INV-009 · DLG Invoice_VALIDATION-FAILED (1).pdf

Payload

{
  "total": "550",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-026-INV-009",
  "vendor_name": "Dlla Painting LLC",
  "invoice_date": "",
  "make_trace_id": "make-20260511_170446_406",
  "bill_import_id": "bill_6baf6811c1674be1b6a446aed665a5a7",
  "invoice_number": "738971",
  "final_file_name": "DLG Invoice_VALIDATION-FAILED (1).pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/DLG Invoice_VALIDATION-FAILED (1).pdf",
  "source_file_name": "DLG Invoice.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/DLG Invoice.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/3nupz0ezq1h1imaiw8bvg/DLG-Invoice_VALIDATION-FAILED-1.pdf?rlkey=cz5rzcpo26gl2925uc21tv42p&dl=0",
  "validation_details": "Missing invoice date.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/DLG Invoice.pdf"
}

Time

05/11/2026, 5:06:42 PM CDT

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

05-11-2026-026-INV-010 · Nob Hill - Already credited back. Do not key_VALIDATION-FAILED.pdf

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Nob Hill - Already credited back. Do not key.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Nob Hill - Already credited back. Do not key.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Nob Hill - Already credited back. Do not key.pdf"
}

Time

05/11/2026, 5:06:58 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

05-11-2026-026-INV-010 · Nob Hill - Already credited back. Do not key_VALIDATION-FAILED.pdf

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-026-INV-010",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "4444",
  "make_trace_id": "make-20260511_170446_406",
  "output_tokens": "763",
  "bill_import_id": "bill_059285788ea94c058db9608417fe6802",
  "source_file_name": "Nob Hill - Already credited back. Do not key.pdf",
  "claude_message_id": "msg_01RfaYHAyVPb8297DF2Ac62E"
}

Time

05/11/2026, 5:07:00 PM CDT

Event

VALIDATION FAILED

Message

Invoice total is zero or negative, so QuickBooks will not accept it as a vendor bill. This may be a credit memo, refund, or zero-dollar document.

05-11-2026-026-INV-010 · Nob Hill - Already credited back. Do not key_VALIDATION-FAILED.pdf

Payload

{
  "total": "-306.22",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-026-INV-010",
  "vendor_name": "Nob Hill Decorative Hardware",
  "invoice_date": "2025-01-28",
  "make_trace_id": "make-20260511_170446_406",
  "bill_import_id": "bill_059285788ea94c058db9608417fe6802",
  "invoice_number": "582744CM",
  "final_file_name": "Nob Hill - Already credited back. Do not key_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Nob Hill - Already credited back. Do not key_VALIDATION-FAILED.pdf",
  "source_file_name": "Nob Hill - Already credited back. Do not key.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Nob Hill - Already credited back. Do not key.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/opn1mgrqqey3yp211hc7z/Nob-Hill-Already-credited-back.-Do-not-key_VALIDATION-FAILED.pdf?rlkey=rn1f7a09tm5qyw2hfrybzuxbx&dl=0",
  "validation_details": "Invoice total is zero or negative, so QuickBooks will not accept it as a vendor bill. This may be a credit memo, refund, or zero-dollar document.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Nob Hill - Already credited back. Do not key.pdf"
}

Time

05/11/2026, 5:07:01 PM CDT

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

05-11-2026-026-INV-011 · Top Floor - York (flooring)_VALIDATION-FAILED.pdf

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Top Floor - York (flooring).pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Top Floor - York (flooring).pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Top Floor - York (flooring).pdf"
}

Time

05/11/2026, 5:07:08 PM CDT

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

05-11-2026-026-INV-011 · Top Floor - York (flooring)_VALIDATION-FAILED.pdf

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-026-INV-011",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3106",
  "make_trace_id": "make-20260511_170446_406",
  "output_tokens": "352",
  "bill_import_id": "bill_cdc53cbe1048466cac5ab66155ca5907",
  "source_file_name": "Top Floor - York (flooring).pdf",
  "claude_message_id": "msg_01YYzqhmppYUhCfxiZ7CHjMx"
}

Time

05/11/2026, 5:07:10 PM CDT

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

05-11-2026-026-INV-011 · Top Floor - York (flooring)_VALIDATION-FAILED.pdf

Payload

{
  "total": "175",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-026-INV-011",
  "vendor_name": "Top Floor Inc.",
  "invoice_date": "2025-01-27",
  "make_trace_id": "make-20260511_170446_406",
  "bill_import_id": "bill_cdc53cbe1048466cac5ab66155ca5907",
  "invoice_number": "72976",
  "final_file_name": "Top Floor - York (flooring)_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Top Floor - York (flooring)_VALIDATION-FAILED.pdf",
  "source_file_name": "Top Floor - York (flooring).pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Top Floor - York (flooring).pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/l3ivnm072k4jzym7n7izt/Top-Floor-York-flooring-_VALIDATION-FAILED.pdf?rlkey=zlr2prxmfdimaqlnyou976hq9&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Top Floor - York (flooring).pdf"
}