Invoice Record

05-11-2026-026-INV-006

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

84027

Total

$298.46

Invoice data

Detected vendor: Deep Cleaning Pro
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/28/2025
Due date: 02/27/2025
Vendor terms: Due on receipt
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: INVOICE_84027_from_Deep Cleaning Pro_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-026-INV-006
Run ID: 05-11-2026-026
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: INVOICE_84027_from_Deep Cleaning Pro.pdf

Stored payloads

Claude parse payload

{
  "tax": 23.46,
  "notes": "Invoice date is 2025-01-28, which predates the 2026 processing year. This appears to be a legitimate 2025 invoice being processed in 2026. Tax rate is 8.53%. The project address '2258 St Clair Ave' is used as the project name as no explicit project name is stated.",
  "terms": "Due on receipt",
  "total": 298.46,
  "due_date": "2025-01-28",
  "shipping": 0,
  "subtotal": 275,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 275,
      "unit_price": 275,
      "description": "Post Construction Cleaning - 2258 St Clair Ave"
    }
  ],
  "vendor_name": "Deep Cleaning Pro",
  "invoice_date": "2025-01-28",
  "project_name": "2258 St Clair Ave",
  "document_type": "invoice",
  "invoice_number": "84027",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_e2ad170079494cfb87e27b53e0c26af9",
  "source": "make.com",
  "run_key": "05-11-2026-026",
  "make_trace_id": "make-20260511_170446_406",
  "source_file_name": "INVOICE_84027_from_Deep Cleaning Pro.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INVOICE_84027_from_Deep Cleaning Pro.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj2g",
  "source_dropbox_rev": "0165191ef17c04a00000003549f4393",
  "source_content_hash": "1e9cf0a9ab3ab8cc36aff2d53e973ba5567bef2092d40ec3a7467b9a6ae30f5f",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INVOICE_84027_from_Deep Cleaning Pro.pdf",
  "processing_dropbox_rev": "0165191f2fcbd6700000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "INVOICE_84027_from_Deep Cleaning Pro.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INVOICE_84027_from_Deep Cleaning Pro.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INVOICE_84027_from_Deep Cleaning Pro.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-026-INV-006",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3140",
  "make_trace_id": "make-20260511_170446_406",
  "output_tokens": "353",
  "bill_import_id": "bill_7e36403ae8a8489ab03be2682f492af6",
  "source_file_name": "INVOICE_84027_from_Deep Cleaning Pro.pdf",
  "claude_message_id": "msg_01PbbqUdtCvsNbVXgv9df4SB"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "298.46",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-026-INV-006",
  "vendor_name": "Deep Cleaning Pro",
  "invoice_date": "2025-01-28",
  "make_trace_id": "make-20260511_170446_406",
  "bill_import_id": "bill_7e36403ae8a8489ab03be2682f492af6",
  "invoice_number": "84027",
  "final_file_name": "INVOICE_84027_from_Deep Cleaning Pro_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/INVOICE_84027_from_Deep Cleaning Pro_VALIDATION-FAILED.pdf",
  "source_file_name": "INVOICE_84027_from_Deep Cleaning Pro.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/INVOICE_84027_from_Deep Cleaning Pro.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/6bnvj5g2ru3pkvxj2lojj/INVOICE_84027_from_Deep-Cleaning-Pro_VALIDATION-FAILED.pdf?rlkey=pitkssaapadeiwblvmou2he6r&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/INVOICE_84027_from_Deep Cleaning Pro.pdf"
}