JkathBusiness Portal

Invoice Record

05-11-2026-026-INV-011

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

72976

Total

$175.00

Invoice data

Detected vendor
Top Floor Inc.
Matched vendor
Unmatched
Matched alias
No alias
Category
Not assigned
Category method
Not selected
Invoice date
01/27/2025
Due date
02/26/2025
Vendor terms
Not set
Jkath terms
Net 30
QB Transaction ID
Not created

File result

Outcome
validation_failed
Details
Invoice date is before the processing year. Check whether Claude read the date correctly.
View Invoice in Dropbox

Processing Context

Invoice ID
05-11-2026-026-INV-011
Run ID
05-11-2026-026
Source folder
/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file
Top Floor - York (flooring).pdf
Stored payloads

Claude parse payload

{
  "tax": 0,
  "notes": "No project name or CG number provided on the invoice. Ship-to address is 15890 York Cir, Ramsey. Bill-to is J Kath Design / Jesse Kath. Payments/Credits show $0.00, so balance due is the full $175.00. Invoice date is clearly printed as 1/27/2025.",
  "terms": null,
  "total": 175,
  "due_date": null,
  "shipping": 0,
  "subtotal": 175,
  "confidence": {
    "total": 1,
    "vendor_name": 1,
    "invoice_date": 1,
    "project_name": 0,
    "invoice_number": 1
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 175,
      "unit_price": 175,
      "description": "Service Work - Finish carpet to new flooring at 3 doorways. Requested by Jamie."
    }
  ],
  "vendor_name": "Top Floor Inc.",
  "invoice_date": "2025-01-27",
  "project_name": null,
  "document_type": "invoice",
  "invoice_number": "72976",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_e2ad170079494cfb87e27b53e0c26af9",
  "source": "make.com",
  "run_key": "05-11-2026-026",
  "make_trace_id": "make-20260511_170446_406",
  "source_file_name": "Top Floor - York (flooring).pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Top Floor - York (flooring).pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABjxg",
  "source_dropbox_rev": "0165191ef2102e900000003549f4393",
  "source_content_hash": "0582490e7686103c9fd30c13996db76735f2f877c93e008312fe3cc743f35674",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Top Floor - York (flooring).pdf",
  "processing_dropbox_rev": "0165191f74c34ce00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload
{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Top Floor - York (flooring).pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Top Floor - York (flooring).pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Top Floor - York (flooring).pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload
{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-026-INV-011",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3106",
  "make_trace_id": "make-20260511_170446_406",
  "output_tokens": "352",
  "bill_import_id": "bill_cdc53cbe1048466cac5ab66155ca5907",
  "source_file_name": "Top Floor - York (flooring).pdf",
  "claude_message_id": "msg_01YYzqhmppYUhCfxiZ7CHjMx"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload
{
  "total": "175",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-026-INV-011",
  "vendor_name": "Top Floor Inc.",
  "invoice_date": "2025-01-27",
  "make_trace_id": "make-20260511_170446_406",
  "bill_import_id": "bill_cdc53cbe1048466cac5ab66155ca5907",
  "invoice_number": "72976",
  "final_file_name": "Top Floor - York (flooring)_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Top Floor - York (flooring)_VALIDATION-FAILED.pdf",
  "source_file_name": "Top Floor - York (flooring).pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Top Floor - York (flooring).pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/l3ivnm072k4jzym7n7izt/Top-Floor-York-flooring-_VALIDATION-FAILED.pdf?rlkey=zlr2prxmfdimaqlnyou976hq9&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Top Floor - York (flooring).pdf"
}