Invoice Record

05-11-2026-026-INV-005

Back to run

Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

800999644

Total

$61.06

Invoice data

Detected vendor: Hardware Distributors
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/27/2025
Due date: 02/26/2025
Vendor terms: 1%-10th Net 30
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: HDLInvoice 800999644_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-026-INV-005
Run ID: 05-11-2026-026
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: HDLInvoice 800999644.pdf

Stored payloads

Claude parse payload

{
  "tax": 4.57,
  "notes": "Invoice date is 2025-01-27. Project name derived from Customer PO No field: 'st. clair 134'. Disc due date is 2/10/2025. Freight is 0.00 per invoice summary. Sales tax of $4.57 applied to taxable amount of $56.49.",
  "terms": "1%-10th Net 30",
  "total": 61.06,
  "due_date": "2025-02-28",
  "shipping": 0,
  "subtotal": 56.49,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.95,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 12,
      "amount": 4.8,
      "unit_price": 0.4,
      "description": "2in Wide Poly Foam Brush by JENmfg (JM2)"
    },
    {
      "qty": 1,
      "amount": 10.98,
      "unit_price": 10.98,
      "description": "72in Milk Diffuser (TCX72.DIFF.MLK)"
    },
    {
      "qty": 1,
      "amount": 9.95,
      "unit_price": 9.95,
      "description": "72in Frosted Diffuser (TCX72.DIFF.FR)"
    },
    {
      "qty": 2,
      "amount": 30.76,
      "unit_price": 15.38,
      "description": "72in Recessed Extrusion Satin Clear (TCXREC72.SC)"
    }
  ],
  "vendor_name": "Hardware Distributors",
  "invoice_date": "2025-01-27",
  "project_name": "st. clair 134",
  "document_type": "invoice",
  "invoice_number": "800999644",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_e2ad170079494cfb87e27b53e0c26af9",
  "source": "make.com",
  "run_key": "05-11-2026-026",
  "make_trace_id": "make-20260511_170446_406",
  "source_file_name": "HDLInvoice 800999644.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800999644.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj2Q",
  "source_dropbox_rev": "0165191ef15fb4300000003549f4393",
  "source_content_hash": "f7a9b00f0621b838a1dfd891503fb31777a904d924f8dcd9098980393c9897d6",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800999644.pdf",
  "processing_dropbox_rev": "0165191f22dcd2800000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "HDLInvoice 800999644.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800999644.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800999644.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-026-INV-005",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3374",
  "make_trace_id": "make-20260511_170446_406",
  "output_tokens": "515",
  "bill_import_id": "bill_6cebe06bc24a4cd5a9ebbf62c3892982",
  "source_file_name": "HDLInvoice 800999644.pdf",
  "claude_message_id": "msg_01NEuvUn4Q7iGQ1WxDZAWQnF"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "61.06",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-026-INV-005",
  "vendor_name": "Hardware Distributors",
  "invoice_date": "2025-01-27",
  "make_trace_id": "make-20260511_170446_406",
  "bill_import_id": "bill_6cebe06bc24a4cd5a9ebbf62c3892982",
  "invoice_number": "800999644",
  "final_file_name": "HDLInvoice 800999644_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/HDLInvoice 800999644_VALIDATION-FAILED.pdf",
  "source_file_name": "HDLInvoice 800999644.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/HDLInvoice 800999644.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/wcdw6vh7h084l58tmffvk/HDLInvoice-800999644_VALIDATION-FAILED.pdf?rlkey=caflksljli1uwzryoreitz4c1&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/HDLInvoice 800999644.pdf"
}