Invoice Record

05-11-2026-026-INV-001

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

R-10731

Total

$2,168.51

Invoice data

Detected vendor: Roe's International Furniture Services
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/20/2025
Due date: 02/19/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Invoice (No. R-10731) from Roe's International Furniture Services_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-026-INV-001
Run ID: 05-11-2026-026
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Invoice (No. R-10731) from Roe's International Furniture Services.pdf

Stored payloads

Claude parse payload

{
  "tax": 179.51,
  "notes": "Invoice date is 01/20/25 (2025), which predates the 2026 processing year. This may be a late-submitted invoice from January 2025; human review recommended to confirm the year is correct and not a misread of 2026. The P.O. Number field contains 'Lakeview', used as project_name. Terms field was blank on the invoice.",
  "terms": null,
  "total": 2168.51,
  "due_date": null,
  "shipping": 0,
  "subtotal": 1989,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.95,
    "project_name": 0.99,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 36,
      "amount": 306,
      "unit_price": 8.5,
      "description": "Finish of White dove doors"
    },
    {
      "qty": 43,
      "amount": 365.5,
      "unit_price": 8.5,
      "description": "Finish of Glouster sage doors"
    },
    {
      "qty": 155,
      "amount": 1317.5,
      "unit_price": 8.5,
      "description": "Finish of Smokey Taupe"
    }
  ],
  "vendor_name": "Roe's International Furniture Services",
  "invoice_date": "2025-01-20",
  "project_name": "Lakeview",
  "document_type": "invoice",
  "invoice_number": "R-10731",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_e2ad170079494cfb87e27b53e0c26af9",
  "source": "make.com",
  "run_key": "05-11-2026-026",
  "make_trace_id": "make-20260511_170446_406",
  "source_file_name": "Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj1Q",
  "source_dropbox_rev": "0165191ef0cfa1b00000003549f4393",
  "source_content_hash": "018bb6091b056bb1e56718eebbf4553dc2e2c14cc552d6b9b375acfe2376eecc",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
  "processing_dropbox_rev": "0165191ef60a53700000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10731) from Roe's International Furniture Services.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-026-INV-001",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3108",
  "make_trace_id": "make-20260511_170446_406",
  "output_tokens": "437",
  "bill_import_id": "bill_e42c46cd6fc0400f888c0b8b481057c0",
  "source_file_name": "Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
  "claude_message_id": "msg_01LTW7uFAg8f754dj55q6njT"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "2168.51",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-026-INV-001",
  "vendor_name": "Roe's International Furniture Services",
  "invoice_date": "2025-01-20",
  "make_trace_id": "make-20260511_170446_406",
  "bill_import_id": "bill_e42c46cd6fc0400f888c0b8b481057c0",
  "invoice_number": "R-10731",
  "final_file_name": "Invoice (No. R-10731) from Roe's International Furniture Services_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Invoice (No. R-10731) from Roe's International Furniture Services_VALIDATION-FAILED.pdf",
  "source_file_name": "Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Invoice (No. R-10731) from Roe's International Furniture Services.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ajcz6c53c9rwx3plka2vz/Invoice-No.-R-10731-from-Roe-s-International-Furniture-Services_VALIDATION-FAILED.pdf?rlkey=21rf3yi6hk51msol5cbixk8ui&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Invoice (No. R-10731) from Roe's International Furniture Services.pdf"
}