Invoice Record

05-11-2026-026-INV-002

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Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

14465

Total

$666.59

Invoice data

Detected vendor: Brightview Window Cleaning, Inc.
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/22/2025
Due date: 02/21/2025
Vendor terms: Not set
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Brightview -Invoice14465_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-026-INV-002
Run ID: 05-11-2026-026
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Brightview -Invoice14465.pdf

Stored payloads

Claude parse payload

{
  "tax": 50.09,
  "notes": "The 'storms 14' line item had no unit price or amount and was excluded from line_items. The project name '2258 St Clair Ave' is inferred from the job description on the first line item. Invoice date is 2025-01-22; note this is a 2025-dated invoice being processed in a 2026 batch — may warrant human review to confirm it is not a duplicate or late submission.",
  "terms": null,
  "total": 666.59,
  "due_date": null,
  "shipping": 0,
  "subtotal": 616.5,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.9,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 282,
      "amount": 423,
      "unit_price": 1.5,
      "description": "2258 St Clair Ave"
    },
    {
      "qty": 6,
      "amount": 36,
      "unit_price": 6,
      "description": "Windows (Interior & Exterior)"
    },
    {
      "qty": 105,
      "amount": 157.5,
      "unit_price": 1.5,
      "description": "Main bedroom"
    }
  ],
  "vendor_name": "Brightview Window Cleaning, Inc.",
  "invoice_date": "2025-01-22",
  "project_name": "2258 St Clair Ave",
  "document_type": "invoice",
  "invoice_number": "14465",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_e2ad170079494cfb87e27b53e0c26af9",
  "source": "make.com",
  "run_key": "05-11-2026-026",
  "make_trace_id": "make-20260511_170446_406",
  "source_file_name": "Brightview -Invoice14465.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Brightview -Invoice14465.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj1g",
  "source_dropbox_rev": "0165191ef0f97eb00000003549f4393",
  "source_content_hash": "85476765a600587e106bf118a93078352df9a6c28f69c2b1d7edc40f066b8918",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Brightview -Invoice14465.pdf",
  "processing_dropbox_rev": "0165191f01ad2ff00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Brightview -Invoice14465.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Brightview -Invoice14465.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Brightview -Invoice14465.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-026-INV-002",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3174",
  "make_trace_id": "make-20260511_170446_406",
  "output_tokens": "436",
  "bill_import_id": "bill_3612c8dd54be4af29508856e5c1ad8be",
  "source_file_name": "Brightview -Invoice14465.pdf",
  "claude_message_id": "msg_017MU5CFQTcGqTgAkwzs47Xx"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "666.59",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-026-INV-002",
  "vendor_name": "Brightview Window Cleaning, Inc.",
  "invoice_date": "2025-01-22",
  "make_trace_id": "make-20260511_170446_406",
  "bill_import_id": "bill_3612c8dd54be4af29508856e5c1ad8be",
  "invoice_number": "14465",
  "final_file_name": "Brightview -Invoice14465_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Brightview -Invoice14465_VALIDATION-FAILED.pdf",
  "source_file_name": "Brightview -Invoice14465.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Brightview -Invoice14465.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/tp9rv2fivsh793ziaw8us/Brightview-Invoice14465_VALIDATION-FAILED.pdf?rlkey=zip4yrgwy7ld5s7zn7vezmtve&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Brightview -Invoice14465.pdf"
}