Invoice Record

05-11-2026-026-INV-008

Back to bill imports

Validation Error

Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Status

Validation error

Invoice

2501-946285

Total

$632.04

Invoice data

Detected vendor: Dakota County Lumber
Matched vendor: Unmatched
Matched alias: No alias
Category: Not assigned
Category method: Not selected
Invoice date: 01/29/2025
Due date: 02/28/2025
Vendor terms: Net 30
Jkath terms: Net 30
QB Transaction ID: Not created

File result

Final file: Dakota Cty Lumber 2501-946285_VALIDATION-FAILED.pdf
Outcome: validation_failed
Details: Invoice date is before the processing year. Check whether Claude read the date correctly.

View Invoice in Dropbox

Processing Context

Invoice ID: 05-11-2026-026-INV-008
Run ID: 05-11-2026-026
Source folder: /_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed
Source file: Dakota Cty Lumber 2501-946285.pdf

Stored payloads

Claude parse payload

{
  "tax": 23.76,
  "notes": "Invoice is marked 'CUSTOMER COPY'. Payment method listed as 'Charge to Acct 632.04', indicating the balance is charged to account rather than paid at time of sale, so treated as billable. The line items reference a prior order number 2501-945806; the invoice number itself is 2501-946285. Project name derived from job address header 'JKATH DESIGN BUILD/CHERVENY' at 319 Elmwood Place W, Minneapolis MN 55419. Account 534, Job 39. Tax rate MN 9.025%.",
  "terms": "Net 30",
  "total": 632.04,
  "due_date": null,
  "shipping": 0,
  "subtotal": 608.28,
  "confidence": {
    "total": 0.99,
    "vendor_name": 0.99,
    "invoice_date": 0.99,
    "project_name": 0.9,
    "invoice_number": 0.99
  },
  "line_items": [
    {
      "qty": 1,
      "amount": 345,
      "unit_price": 345,
      "description": "INSTALLED SALES LABOR CHARGE - REMOVE EXISTING BROKEN GLASS AND REPLACE WITH NEW (SO945806-000, Order 2501-945806, PALMER DONAVIN PO#511181AT)"
    },
    {
      "qty": 1,
      "amount": 263.28,
      "unit_price": 263.28,
      "description": "22X64 LOWE LITE W/SURROUND 1B101079-DLSS-2264, Staging: 1 LITE D6-16, LD 1/23/25 (SO945806-001)"
    }
  ],
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2025-01-29",
  "project_name": "JKATH DESIGN BUILD/CHERVENY",
  "document_type": "invoice",
  "invoice_number": "2501-946285",
  "is_billable_invoice": true
}

Vendor match payload

No payload stored.

QB payload

No payload stored.

Raw payload

{
  "run_id": "run_e2ad170079494cfb87e27b53e0c26af9",
  "source": "make.com",
  "run_key": "05-11-2026-026",
  "make_trace_id": "make-20260511_170446_406",
  "source_file_name": "Dakota Cty Lumber 2501-946285.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2501-946285.pdf",
  "source_dropbox_id": "id:CHX6_xJiKhAAAAAAAABj3A",
  "source_dropbox_rev": "0165191ef1b1a7a00000003549f4393",
  "source_content_hash": "be978c0df688bd0d333767ae7a73e1f337ac0c39837f8a409b80f463302d7a8f",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2501-946285.pdf",
  "processing_dropbox_rev": "0165191f464ef9f00000003549f4393"
}

Invoice Timeline

Time

05/11/2026

Event

FILE CLAIMED

Message

Source file claimed by Make scenario.

Payload

{
  "message": "Claimed invoice file and moved into processing.",
  "source_file_name": "Dakota Cty Lumber 2501-946285.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2501-946285.pdf",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2501-946285.pdf"
}

Time

05/11/2026

Event

PARSE COMPLETED

Message

Claude extraction parsed and stored.

Payload

{
  "message": "Claude extraction parsed and stored.",
  "process_key": "05-11-2026-026-INV-008",
  "claude_model": "claude-sonnet-4-6",
  "input_tokens": "3366",
  "make_trace_id": "make-20260511_170446_406",
  "output_tokens": "552",
  "bill_import_id": "bill_26c84d1b566a4f39bf9a107a0b2dc008",
  "source_file_name": "Dakota Cty Lumber 2501-946285.pdf",
  "claude_message_id": "msg_01TG7amwAgCV5MPUfoB5AaLu"
}

Time

05/11/2026

Event

VALIDATION FAILED

Message

Invoice date is before the processing year. Check whether Claude read the date correctly.

Payload

{
  "total": "632.04",
  "message": "Validation failed; moved file to error folder.",
  "process_key": "05-11-2026-026-INV-008",
  "vendor_name": "Dakota County Lumber",
  "invoice_date": "2025-01-29",
  "make_trace_id": "make-20260511_170446_406",
  "bill_import_id": "bill_26c84d1b566a4f39bf9a107a0b2dc008",
  "invoice_number": "2501-946285",
  "final_file_name": "Dakota Cty Lumber 2501-946285_VALIDATION-FAILED.pdf",
  "final_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/04 Error/Dakota Cty Lumber 2501-946285_VALIDATION-FAILED.pdf",
  "source_file_name": "Dakota Cty Lumber 2501-946285.pdf",
  "source_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/01 Unprocessed/Dakota Cty Lumber 2501-946285.pdf",
  "dropbox_shared_url": "https://www.dropbox.com/scl/fi/ftqphz03o51t3exys9waw/Dakota-Cty-Lumber-2501-946285_VALIDATION-FAILED.pdf?rlkey=mc3rer8o0lrytl6xlmhdtkohk&dl=0",
  "validation_details": "Invoice date is before the processing year. Check whether Claude read the date correctly.",
  "processing_file_path": "/_01 Client Projects/Jkath/Sample Invoices/05 May Invoices/May 11-17/02 Processing/Dakota Cty Lumber 2501-946285.pdf"
}